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06-02-2008 June 2, 2008 I I I" June 2, 2008 The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members were present except Council Member Anulewicz. Also present were City Administrator Wayne Wright, City Clerk Susan Hiott, City Attorney Scott Cochran, Community Development Director Ken Suddreth, Keep Smyrna Beautiful Director Ann Kirk, Finance Director David Boyd, Budget Analyst Greg Van Antwerp and representatives of the press. Invocation was given by Pastor Joey Hatchell from Faith United Methodist Church, followed by the pledge to the flag. AGENDA CHANGES: Council Member Wood made a motion to suspend the rules to add an item to the consent agenda. Motion to suspend the rules was approved 6 - O. *Council Member Pritchett made a motion to add item "E" (Authorization for the Mayor to sign a Resolution and Letter to the Georgia Department of Community Affairs for The Paces Foundation) to the consent agenda. The motion was seconded by Council Member McNabb. Motion to add the item to the consent agenda was approved 6 - O. Mayor Bacon stated Council Member Anulewicz will be absent until further notice because of illness of a family member. MA YOR'S REPORT: (A) Proclamation in recognition of Junior League of Cobb-Marietta Month Mayor Bacon recognized Ms. Ann Haeflinger representing Junior League of Cobb-Marietta, and Council Member Pritchett read the Proclamation to those present. Ms. Haeflinger thanked the present officials for their support. (B) Proclamation in recognition of National Garden Week Mayor Bacon recognized Ms. Kirk, and Council Member Newcomb read the Proclamation to those present. Ms. Kirk provided details to those present concerning garden clubs which are active within the City. LAND ISSUES/ZONINGS/ ANNEXA TIONS: (A) Public Hearing - Abandonment of a portion of Woodland Terrace from 2733 Woodland Terrace to its dead end Mr. Wright stated The Paces Foundation (PF) received approval for rezoning of property in the vicinity of Woodlawn Terrace for a mixed use development for senior citizens. Mr. Wright stated PF has requested that a section of adjacent right-of-way (ROW) be abandoned. Mr. Wright stated this proposal has been advertised as appropriate and staff recommends approval provided utilities in the ROW are identified and easements required by the City are provided by PF. Mr. Suddreth provided additional details concerning the proposed ROW abandonment to those - June 2. 2008 2 present. Mayor Bacon stated this is a public hearing and asked for public comment, and the oath was administered to several persons by Mr. Cochran. l Council Member Pritchett stated a portion of the subject ROW will be earmarked for three private residences with the balance to be deeded over to PF. Mayor Bacon recognized Ms. Mary Kirkendoll, residing at 1078 Oakview Drive, and Ms. Kirkendoll expressed disapproval of the project recently approved for PF. Ms. Kirkendoll expressed the view that such a project is not appropriate for the subject area. Mayor Bacon recognized Mrs. Elizabeth Campbell, owner of property at 2731 Bell Drive, and Mrs. Campbell expressed the view that the proposed abandonment would eliminate access to her property and lower its value. Mayor Bacon recognized Mr. Dan Long (phonetic), and Mr. Long expressed the view that the proposed abandonment is not a good idea. Mr. Long stated he needs the access to his property provided by the street as currently configured. Mr. Long stated the street as currently configured would provide a better buffer against the PF project. Mr. Long stated he believes the abandon- ment will lower his property value. Mayor Bacon recognized Mr. Mark du Mas, representing PF, and Mr. du Mas expressed appreciation for the support PF has received from both City officials and residents in connection with this proposed development. Mayor Bacon asked Mr. Cochran who will pay for expenses incurred in connection with deeding abandoned ROW to private property owners. Mr. Cochran stated that, in accordance with City policy, the requesting property owner must bear the expenses connected with the deed. l Mr. Long asked why the property is being abandoned, and Council Member Pritchett explained it is a dead-end street and PF has requested abandonment. Council Member Pritchett stated Mr. Long has an entrance to his property on Bell Drive. Council Member Pritchett stated there are many private residences which do not have a road along the back property line, and absence of such a road will not devalue the property. MOTION: Council Member Pritchett made a motion to approve abandonment of a portion of Woodland Terrace from 2733 Woodland Terrace to its dead end. The motion was seconded by Council Member McNabb. Motion was approved 6 - O. PRIVILEGE LICENSE: There were none. FORMAL BUSINESS: (A) Public hearing - proposed Fiscal Year 2009 Budget Mr. Wright stated the fiscal year (FY) 2009 budget for the City totals $66,786,990. Mr. Wright stated the budget will be presented for a final vote for approval at the June 16,2008 meeting. l June 2. 2008 3 I Council Member Wood recognized Messrs. Boyd and Van Antwerp, and Mr. Boyd provided details to those present concerning the composition of the budget. Mr. Boyd thanked City staff and officials for their cooperation with the budget process. Council Member McNabb asked Mr. Boyd if it is correct that this budget is based on the assumption that the current millage rate will remain unchanged for at least the FY 2009 budget year, and Mr. Boyd answered in the affirmative. Mayor Bacon stated this is a public hearing and asked for public comment. There was none. Council Member Wood thanked City staff and officials for their cooperation with the budget process. COMMERCIAL BUILDING PERMITS: There were none. CONSENT AGENDA: (A) Approval of May 19,2008 minutes (B) Approval of May 6, 2008 special called meeting minutes (C) A ward of Bid 8-019 for time and attendance system to International Time Recording for $20,066 I (D) Approval of reduction in force, reduction in positions and transfer of personnel for FY2009 *(E) Authorization for the Mayor to sign a Resolution and Letter to the Georgia Department of Community Affairs for The Paces Foundation MOTION: Council Member Wood made a motion to approve the consent agenda. The motion was seconded by Council Member McNabb. Motion was approved 6 - O. COMMITTEE REPORTS: Council Member Wood commented favorably about the recent Pat Terry Concert for the benefit of the Taylor-Brawner Foundation. Council Member Lnenicka expressed agreement with Council Member Wood's assessment of the recent Pat Terry Concert for the benefit of the Taylor-Brawner Foundation. Council Member Lnenicka thanked everyone who assisted with and attended the recent Memorial Day ceremony. Council Member Lnenicka commented favorably about the ceremony. Council Member Lnenicka provided details to those present concerning a recent joint public safety exercise conducted by the City police and fire departments in conjunction with County authorities. r Council Member Smith provided details to those present concerning the City's Summer Concert Series. Council Member McNabb cautioned citizens to drive safely during the summer school recess and provided details to those present concerning the reading program at the City Library. - June 2. 2008 4 Council Member Newcomb commended Council Member Lnenicka for his consistent support of the Memorial Day ceremony in Smyrna. l Council Member Pritchett provided details to those present concerning the mixed use develop- ment for senior living as proposed by PF. Council Member Pritchett stated this proposal is consistent with the City's land use plan and the location is perfect for a development ofthis type. Council Member Pritchett stated she has received many positive comments from citizens concerning this proposal. CITIZENS INPUT: Mayor Bacon recognized Ms. Mary Kirkendoll, residing at 1078 Oakview Drive, and Ms. Kirkendoll expressed concerns at what she considers to be a lack of communication between the citizens and officials. Ms. Kirkendoll expressed concerns about Belmont Hills and Jonquil Village. Ms. Kirkendoll expressed concerns about a Publix store being built there as opposed to another chain grocery store. Ms. Kirkendoll expressed concerns about Halpern Enterprises requesting a TAD measure for redevelopment of Belmont Hills. Ms. Kirkendoll stated ordinary homeowners are held to a higher standard and are not allowed to let their properties deteriorate. Ms. Kirkendoll expressed concerns about what she considers to be a low rating of local public schools. Ms. Kirkendoll stated the local citizens are entitled to open and honest dialogue with their elected officials. Ms. Kirkendoll characterized several shopping areas along South Cobb Drive and Windy Hill Road as resembling "war zones" and "third-world barrios." Ms. Kirkendoll expressed the view that the City's officials are ignoring South Cobb Drive. Ms. Kirkendoll stated that if she was mayor she would be out there on her hands and knees planting plants along that road. Ms. Kirkendoll stated people are leaving Smyrna and exhorted the present officials to do something. l Mayor Bacon recognized Mr. Walter Armistead, residing at 2934 Davis Street, and Mr. Armistead expressed concerns about the way the HOA for the development in which he resides is billed for water and sewer utility services. Mr. Armistead asked for assistance with this concern. Mayor Bacon recognized Mr. Alex Backry, residing at 3459 Shawnee Trail, and Mr. Backry stated a number of developments in the City are bankrupt. Mr. Backry stated background and credit checks and bonds should be required for issuance of building permits. Mr. Backry expressed concerns about properties having vegetation removed and standing for long periods of time with no activity. Mayor Bacon recognized Mr. Al Graves, residing at 1079 Pinehurst Drive, and Mr. Graves expressed concerns about the City's water utility billing policies. Mr. Graves expressed the view that other measures, such as a millage rate increase, are customarily used to raise revenues. ADJOURNMENT: With no further business, the meeting was adjourned at 8:45 p.m. l I I r June 2. 2008 A. MAX BACON, MAYOR q~~~ TERl ANULEWICZ, ARD 3 {!~ f21u W~ CHARLES PETE WOOD, WARD 7 "" ~ ' ILl.O.b/tL O. i'.N D. HIOTT, CITY~ 12...1 M-- RON NEWCOMB, WARD 2 ~ WADE S. LNENICKA, WARD 6 5 CITY OF SMYRNA 2800 King Street / P.O. Box 1226, Smyrna, Georgia 30081 (770) 434-6600/ www.smyrnacity.com RESOLUTION 2008-4 Mayor and City Council of Smyrna WHEREAS, the State of Georgia Department of Community Affairs, issued the 2008 Qualified Allocation Plan with one application round due June 5, 2008. WHEREAS, this includes the Low-Income Housing Tax Credit Program and HOME Rental Housing Loan Program, both of which assist in the production of rental housing with rents affordable to families and individuals with incomes at or below 60% of area median income of Cobb County as published annually by the U.S. Department of Housing and Urban Development; and WHEREAS, the Paces Foundation is applying to the Department of Community affairs for Low-Income Housing Tax Credits to construct Galleria Manor of Smyrna, 120 units of multi-family senior (55+) housing located on Cumberland Boulevard in Smyrna. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council do hereby issue this Resolution of Support for Galleria Manor of Smyrna to be included in the application to the Department of Community Affairs. Effective this date. Read and adopted this 2nd d y of June, 2008. .q,l-CQ<J:/ldV.7i.:0 . Clerk ~ / A. Max Bacon (SEAL) MAYOR A I\\AX BACON ell Y COUNCIL WARD I WARll 2 WARD:l WARD 4 WARIl'i WARD h WARlJ 7 MIl Lf.NY "I{lTCHI n R( IN NIWCO/\ III fI RI ANlIU WICZ I\\IKI M( NABB JIMMY S/\ \II H WAUl I NINICKA CHARLlS "PETE" WOOl> CITY AD/\\INISl R^10R C1lY ClIRK CITY ATTORNEY MLJNICII'AI. COURT JUDGE WAYNL 1'. WRICHT SUSAN D. HIOTT, C.M.C SCOTT A. COCHRAN r. ALlON CURTIS, IR. . .. /"-;':'-""-: .; "- / #/"" ............, "\ ~ f ". ! ir~::=i.;-'; \' '~;~~k1:~~ . CITY OF SMYRNA A. MAX BACON MAYOR June 2, 2008 Office of Affordable Housing Georgia Department of Community Affairs 60 Executive Park South, N. E. Atlanta, Georgia 30329-2231 RE: Galleria Manor of Smyrna Cumberland Boulevard Smyrna, Georgia Dear Sir or Madam: The Paces Foundation, the developer of the referenced proposed development. has notified the Mayor and City Council of its intention to develop and to apply to the Georgia Department of Community Affairs (DCA) for Low Income Housing Tax Credit (Credit) and/or financing through the HOME Investment Partnerships Program (HOME) for the development of units affordable to low income residents. The purpose of this letter is to convey our understanding of the details of the project. as stipulated in the State of Georgia's 2008 Qualified Allocation Plan. The details are as follows: Project Name: Galleria Manor of Smyrna Project Address and/or Lot Number:. Cumberland Boulevard Owner/Developer Name: The Paces Foundation, Inc. Owner/Developer Address: 2730 Cumberland Boulevard. Smyrna. Georgia 30080 Total Number of Units: 120 Total Number of Units Set Aside for Low Income Residents: 107 Project Type (New Construction/Rehabilitation): Nev,' Construction Tenancy (Family/Elderly/Special Needs): Elderly (55+) I hereby certify that I am the chief elected official of this jurisdiction, or the person duly authorized to speak on behalf of the elected person or body constituting the government of this jurisdiction, as specified in the attached copy of the charter or bylaws of the governmental body. In this capacity, I hereby state that the Mayor and City Coullcil of the City of Smyrna: Georgia Municipal Association and Georgia Trend Magazine 2003-2004 "City of Excellence" Urban land Institute's 97 Award of Excellence for the Best Public Project Opposes the proposed development as presented. Is unopposed to the proposed development as presented. l Supports the proposed development as presented. as evidenced by the attached resolution of support. Finally, I understand that I will also be notified by DCA when the Owner/Developer submits its application for Credit and/or HOME funding, and be given 30 days to provide additional comments on the application. Sincerely, fi A. Max Bacon Mayor Attachments: Copy of Local Chapter or Bylaws Authorizing Signer Resolution of Support ',1' i,