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05-05-2008 May 5, 2008 ~ May 5. 2008 The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members were present. Also present were City Administrator Wayne Wright, City Clerk Susan Hiott, City Attorney Scott Cochran, Community Development Director Ken Suddreth and representatives of the press. Invocation was given by Pastor Andre Butler from Faith Christian Center followed by the pledge . to the flag. AGENDA CHANGES: Mayor Bacon stated agenda item 6 A (Approval of measures to comply with GASB 45 requirements regarding accounting for City employee retiree health insurance benefits) will be tabled. MA YOR'S REPORT: Mayor Bacon recognized Mr. Bob Ott, and Mr. Ott provided details to those present concerning his candidacy for a post on the Cobb County Board of Commissioners. LAND ISSUES/ZONINGS/ ANNEXA TIONS: ~ There were none. PRIVILEGE LICENSE: (A) Public hearing - privilege license request for retail pouring of beer and wine - HSNT Lodging, LLC d/b/a Country Inn and Suites - 2175 Church Road - Tina Patel Mr. Wright stated that inquiry by the City police department disclosed no information which would preclude issuance of the requested license. Mayor Bacon stated this is a public hearing and asked for public comment. There was none. Council Member Wood recognized Ms. Patel, and Ms. Patel provided details to those present regarding training provided to staff at Country Inn and Suites to help make certain that alcoholic beverages are sold only in a lawful manner there. Council Member Lnenicka advised Ms. Patel that local authorities from time to time conduct undercover inquiries to help gauge the compliance of establishments licensed to sell alcoholic beverages with pertinent regulations. MOTION: Council Member Wood made a motion to approve privilege license request for retail pouring of beer and wine for HSNT Lodging, LLC d/b/a Country Inn and Suites at 2175 Church Road for Tina Patel as agent. The motion was seconded by Council Member Smith. Motion was approved 7 - O. - FORMAL BUSINESS: (A) Approval of measures to comply with GASB 45 requirements regarding accounting for City employee retiree health insurance benefits May 5, 2008 2 MOTION: Council Member Wood made a motion to table approval of measures to comply with GASB 45 requirements regarding accounting for City employee retiree health insurance benefits to a special called meeting on May 6, 2008. The motion was seconded by Council Member Smith. Motion to table was approved 7 - O. - (B) Approval of development agreement with Halpern Enterprises for the Belmont Hills redevelopment Mr. Wright provided details to those present concerning the scope of the proposed redevelopment project. Mr. Wright stated the agreement under consideration pertains to tax increment financing at the City and County levels. Mayor Bacon recognized Messrs. Jack Halpern and Steve West representing Halpern Enterprises. Mayor Bacon commented favorably about the patience and perseverance Mr. Halpern and his associates have shown throughout this process. At Council Member Lnenicka's request, Mr. Halpern provided details to those present concerning the redevelopment plans for Belmont Hills Shopping Center. Mr. Halpern stated the plans call for a mixed-use development with a large residential component and accessible business premises. Mr. Halpern stated the resulting development will be pedestrian-friendly and built in phases. Council Member Anulewicz expressed optimism about the potential for positive impact this plan represents. Council Member Anulewicz stated she considers Smyrna to be a very pedestrian-friendly community and that the City now has an opportunity to realize a streetscape from Windy Hill Road to Concord Road and to the Silver Comet Trail. At Council Member McNabb's request, Mr. Halpern provided details to those present concerning demolition and infrastructure construction at the subject location. Mr. Halpern provided further details concerning amenities planned for the development. - MOTION: Council Member Wood made a motion for conditional approval of the development agreement between the City of Smyrna, the Smyrna Downtown Development Authority and Halpern Enterprises on the express condition that the City and Cobb County subsequently reach an agreement regarding the use of Cobb County's tax allocation increments to reimburse eligible redevelopment costs contemplated by the development agreement. The motion was seconded by Council Member Lnenicka. Motion was approved 7 - O. COMMERCIAL BUILDING PERMITS: (A) Issuance of a commercial building permit for the American Legion - 160 Legion Drive - Cork Howard Construction Company Mr. Wright provided details to those present concerning the scope and cost of the proposed construction. MOTION: Council Member McNabb made a motion to approve issuance ofa commercial building permit for the American Legion at 160 Legion Drive for Cork Howard Construction Company. The motion was seconded by Council Member Pritchett. Motion was approved 7 - O. CONSENT AGENDA: (A) Approval of April 21, 2008 minutes - (B) Approve agreement with Croy Engineering LLC. to prepare a Windy Hill Road Corridor Traffic Analysis and authorize the Mayor to execute related contract documents May 5, 2008 ~ (C) 3 Approve SPLOST Intersection Improvements on Village Parkway at Woodlands Drive in the amount of$227,730.00 and authorize the Mayor to execute related contract documents (D) Approve construction of the SPLOST Poplar Creek Trail project using current contract unit pricing with Butch Thompson Enterprises for a unit price amount totalling $231,871.50 and authorize the Mayor to execute related contract documents (E) Approve temporary road closure of Collier Gate Drive at the cul-de-sac for a community gathering of the Collier Gate HOA on May 17,2008 from 4 pm until 8 pm (F) Award RFP # 8-023 for chemical application services for turf and ornamental landscaping to Tru-Green Lawn Care in the amount of $28,419 and authorize the Mayor to execute related contract documents (G) Award RFP 8-022 for a solar powered traffic control message board for the Public Works Department to American Signal Company in the amount of$15,800 and authorize the Mayor to execute related contract documents (H) (I) - (1) (K) (L) (M) (N) Approve Atlanta Braves game viewing event in Market Village on June 28, 2008 Extend General Engineering Services agreements with Stevenson & Palmer Engineering, Arcadis and J.B. Trimble and authorize the Mayor to execute related contract documents Approval to advertise proposed abandonment of the right-of-way of Woodland Terrace from 2733 Woodland Terrace to its dead end Approve street closings for May 17,2008 downtown concert at Smyrna City Hall Authorize "No Parking" signs along Cindy Lane near the existing Lake Court Park dog park Approve renewal of participation agreement with Cobb County CDBG Program and authorize the Mayor to execute related contract documents Award RFP 8-024 for replacement of four water source heat pumps for the Smyrna Library in the amount of $57,500 to the lowest bidder J R Nichols Inc and authorize the Mayor to execute related contract documents MOTION: Council Member Lnenicka made a motion to approve the consent agenda. The motion was seconded by Council Member Smith. Motion was approved 7 - O. COMMITTEE REPORTS: Council Member Pritchett commented favorably about the Mayor's Education A wards program and the Belmont Hills redevelopment plan. - Council Member Newcomb expressed agreement with Council Member Pritchett's comments. May 5, 2008 4 Council Member Anulewicz expressed enthusiasm for the Belmont Hills project and stated she enjoyed the Mayor's Education Awards program held earlier this evening. Council Member McNabb congratulated Mayor Bacon on the Mayor's Education Awards program and on the leadership he provides which evolves with the community. Council Member McNabb thanked the City and County staff and the associates of Halpern Enterprises for their work on the Belmont Hills redevelopment. Council Member Smith congratulated Mayor Bacon on the Mayor's Education Awards program. Council Member Smith stated maintaining quality education for the young people in Smyrna will remain a priority for the City's leadership. - Council Member Lnenicka congratulated Mayor Bacon on the Mayor's Education Awards program. Council Member Lnenicka recounted details of past redevelopment accomplishments in the City and expressed the view that the Belmont Hills redevelopment will be another milestone of progress in the City. Council Member Lnenicka provided details to those present concerning the upcoming community gathering in Collier Gate and the Summer Concert Series. Council Member Lnenicka commented favorably about the planned construction project at the American Legion. Council Member Wood expressed the view that approval of the Belmont Hills conditional redevelopment agreement is an important step in the direction the City should be heading. Council Member Wood pointed out that there is a covered bridge near Woodbridge Crossing subdivision and provided details to those present concerning this bridge named after Mayor Bacon. ~ Mayor Bacon provided details to those present regarding the recent Dave FM event. Mayor Bacon reported that Mr. Bill Scoggins is in the hospital, and Council Member Wood provided additional information to those present regarding Mr. Scoggins' condition. Mayor Bacon provided background information to those present regarding the background of the American Legion in Smyrna and commented favorably about the Legion's contributions to the community. Mayor Bacon provided details to those present concerning the recent Arthur Bacon Golf Tournament and thanked the sponsors ofthis event. Mayor Bacon thanked those persons who assisted with the Campbell High School Foundation Golf Tournament. Mayor Bacon stated he heard favorable comments about the recent Jonquil City Jog. CITIZENS INPUT: There was none. ADJOURNMENT: With no further business, the meeting was adjourned at 8:23 p.m. - May 5, 2008 - A. MAX BACON, MAYOR ~~ - ~ ~W~ CHARLES PETE WOOD, WARD 7 '\ - 5 d~{/~{V~ f). 'f6~/ SUSAN D. HIOTT, CITY CLERK ~ONJ~ RON NEWCOMB, WARD 2 MICHAEL McNABB, WARD 4 -~~ WADE S. LNENIC , WARD 6