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03-17-2008 March 17, 2008 r r I March 17,2008 The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members were present except Council Members Newcomb and Anulewicz. Also present were City Administrator Wayne Wright, City Clerk Susan Hiott, City Attorney Scott Cochran, Public Works Director Scott Stokes, Library Director Michael Seigler, Parks and Recreation Director Steve Ciaccio, Keep Smyrna Beautiful Director Ann Kirk, Community Relations Director Jennifer Bennett, Finance Director David Boyd, Community Development Director Ken Suddreth, Assistant City Administrator Eric Taylor, Fire Chief Jason Lanyon, Human Resources Director Chris Corey, Police Chief Stan Hook and representatives of the press. Invocation was given by Pastor Jim Moon from Crosspoint Presbyterian Church, followed by the pledge to the flag. AGENDA CHANGES: Mayor Bacon stated consent agenda item 8 I (Approval of the Cobb County Comprehensive Transportation Plan) will be removed from this agenda. MA YOR'S REPORT: Mayor Bacon recognized Mr. Don Lillie and commented favorably about his positive impact on the community. Council Member Wood read a Proclamation in recognition oj Don Lillie to those present. Mr. Lillie thanked the council members for recognizing him and stated he plans to continue to be very busy in the future. Council Member Lnenicka stated the Cobb County Underage Drinking Task Force will be having a town hall meeting next week. Council Member Lnenicka read a Proclamationjor Alcohol Awareness Month 2008 to those present. Council Member Lnenicka presented the Proclamation to Ofc. Tony Maloney. Mayor Bacon stated Council Members Newcomb and Anulewicz will not be present this evening. Mayor Bacon provided details to those present concerning Flat Stanley from Byron Elementary School in Byron, Georgia and the itinerary for his upcoming trip. LAND ISSUES/ZONINGS/ ANNEXA TIONS: There were none. PRIVILEGE LICENSE: There were none. FORMAL BUSINESS: I r I I I I ! There was none. ....--- ~.~ - ---- ~-~- - March 17,2008 2 COMMERCIAL BUILDING PERMITS: There were none. l CONSENT AGENDA: (A) Approve agreement with Technical Forest Services to complete a tree inventory for the City of Smyrna and authorize the Mayor to execute related contract documents (B) Approve an easement and Underground Distribution Construction Agreement with Georgia Power Company for the purpose of installing and maintaining electrical apparatus in Brinkley Park and authorize the Mayor to execute related documents (C) Approval of use of Council Chambers for a meeting of the Smyrna Heights Neighborhood Association on Thursday, March 27, 2008 from 7 pm until 9 pm (D) Approval to use the Council Chambers on Tuesday, March 25 from 6:00 - 10:00 PM for a Ward 6 HOA meeting for Vinings Forest (E) A ward Bid # RFP 8-016 for storm drain repairs between Lynnwood Drive and Rosalyn Lane to the lowest qualified bidder, D&H Construction, in the amount of $32,180 and authorize the Mayor to execute related contract documents (F) Award Bid # RFP 8-017 for storm drain repairs in the Collier Drive area to the lowest responsive bidder, D&H Construction, in the amount of $37,507, and authorize the Mayor to execute related contract Documents l (G) Approval of FY2008 Community Development Block Grant Subrecipient Agreement with Cobb County (H) Request to surplus (7) seven City vehicles (J) Approval of Atkins Park 2008 Crawfish Boil Celebration in the Market Village on Saturday, April 26, 2008 from I PM to 10:45 PM (K) Approval of March 3, 2008 minutes MOTION: Council Member Wood made a motion to remove consent agenda item 8 I (Approval of the Cobb County Comprehensive Transportation Plan) from the agenda. The motion was seconded by Council Member Lnenicka. Motion to remove item 8 I was approved 5 - O. MOTION: Council Member Pritchett made a motion to approve the consent agenda as amended. The motion was seconded by Council Member McNabb. Motion was approved 5 - O. Mayor Bacon stated there have been design changes to the Macland Road Connector. Council Member McNabb provided additional details to those present concerning the Macland Road Connector project. l March 17,2008 3 I COMMITTEE REPORTS: Council Member Pritchett recognized Ms. Hiott, and Ms. Hiott provided details to those present concerning recent court services operations. Council Member Pritchett recognized Mr. Suddreth, who provided details to those present concerning recent construction permit activity in the City. Council Member McNabb recognized Mr. Corey, who had no report. Council Member McNabb recognized Ms. Kirk, and Ms. Kirk provided details to those present regarding the Great American Cleanup program. Council Member McNabb recognized Mr. Stokes, and Mr. Stokes provided details to those present concerning current Public Works Department projects. Council Member McNabb recognized Mr. Ciaccio, who provided details to those present concerning upcoming Parks and Recreation Department events and activities. Council Member Smith recognized Ms. Bennett, and Ms. Bennett provided details to those present concerning upcoming City events. I !I Council Member Smith recognized Mr. Seigler, and Mr. Seigler provided details to those present concerning current and upcoming programs and events for the City Library as well as recent use statistics. Council Member Lnenicka stated there are no public safety reports at this time. Council Member Lnenicka provided details to those present concerning the recent meeting of the Oak Ridge Estates HOA. Council Member Lnenicka stated the Vinings Forest HOA will be meeting next week. Council Member Lnenicka reminded everyone that there will be a Memorial Day ceremony at the Veterans Memorial. Council Member Lnenicka stated commemorative pavers are still available for the Veterans Memorial. Council Member Lnenicka provided details to those present regarding safety concerns raised by the median project on the East-West Connector near Camp Highland Road. Council Member Lnenicka stated staff is communicating with County authorities to resolve this matter. Council Member Lnenicka wished Council Member Newcomb a speedy recovery and congratulated Council Member Anulewicz on the recent birth of her daughter. Council Member Lnenicka wished his sister Susan a happy birthday and the citizens of Smyrna a happy Easter. Council Member Wood recognized Mr. Boyd, and Mr. Boyd provided details to those present concerning the budget process. Mr. Boyd commended the City's management stafffor the awareness of current economic conditions they have demonstrated during this budget process. Council Member Wood commended Mr. Boyd and the Finance Department staff for their work on this budget. Council Member Wood stated the Bennett Woods HOA will meet next month at City Hall. CITIZENS INPUT: I There was none. March 17,2008 ADJOURNMENT: 4 With no further business, the meeting was adjourned at 8: 15 p.m. l z~c flLk fU- W~ CHARLES PETE WOOD, WARD 7 ~~,~ SUSAN D. HIOTT, CITY CLERK ~_l/L--- RON NEWCOMB, WARD 2 ~ rn-'nJJr MIC EL McNABB~ AM 4 l WADE S. LNENICKA, WARD 6 l