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HomeMy WebLinkAbout2025-12-15 December 15, 2025 Mayor and Council Meeting Minutes - SIGNED - LFCity Council Meeting Minutes - Final MAYOR AND COUNCIL A. Max Bacon City Hall COUNCIL CHAMBERS 2800 King Street Smyrna, Ga 30080 Derek Norton, Mayor Tim Gould, Mayor Pro Tern (Ward 6) Glenn Pickens (Ward 1) Latonia P. Hines (Ward 2) Travis Lindley (Ward 3) Charles "Corkey" Welch (Ward 4) Susan Wilkinson (Ward 5) Rickey N. Oglesby, Jr. (Ward 7) City Attorney Scott Cochran City Administrator Mike L. Jones Deputy City Administrator / CFO Kristin Robinson City Clerk Heather K. Peacon-Corn December 15, 2025 / 7:00 PM I. CEREMONIAL MATTERS 1. Roll Call Present: 7 — Mayor Derek Norton, Councilmember Glenn Pickens, Councilmember Latonia P. Hines (virtual), Councilmember Travis Lindley, Councilmember Susan Wilkinson, Mayor Pro Tern / Councilmember Tim Gould, Councilmember Rickey N. Oglesby, Jr. Also Present: 1 — Scott Cochran Absent: 1 — Councilmember Charles Welch Staff: 9 — Olivia Anderson, Jennifer Bennett, Mark Binicewicz, Jill Head, Mike Jones, Dat Luu, Russell Martin, Heather Peacon-Corn, Joey Staubes 2. Call to Order Mayor Derek Norton called to order the December 15, 2025 Mayor and Council Meeting held at A. Max Bacon City Hall in Council Chambers at 7:01 PM. 3. Invocation and Pledge of Allegiance A. Rev. Kathryn Davis, Senior Assoc. Pastor, Smyrna First United Methodist Church (1315 Concord Rd) 4. Agenda Changes S. Mayoral Report A. Introduction of Honorary "Mayor for the Day", Jackson Carlisle Citywide Mayor Derek Norton introduced Jackson Carlisle: Page 1 of 20 December 15. 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Jackson Carlisle, 10 years old, was the winner of the "Mayor for the Day Experience" offered at this year's Support Smyrna fundraising gala. Jackson's parents, Scott & Kirsten Carlisle, are the owners of Smyrna Prep in the Market Village. In addition to participating in the city council meeting, Jackson and his parents also enjoyed: • Tour of the Mayor's office & City Hall, • Lunch with the Mayor in the Smyrna Market Village, • Tours of the Smyrna Police Dept and Smyrna Fire Dept II. DISCUSSION / ACTION ITEMS Public comment duhng this portion of the Agenda must be limited to matters on the Agenda for action. If you wish to be heard, please sign up with the City Clerk, come to the podium when called by the Mayor, state your name and address for the record and make your remarks. The time allotted for each speaker is as follows: Public Hearing - Five (5) Minutes 6. Proclamations and Presentations A. 26-7706 Recognition from the Smyrna Veterans Committee Ward 6 Mayor Pro Tem / Councilmember - Tim Gould Mayor Pro Tern Tim Gould stated that the Veterans Committee does an outstanding job of recognizing citizens. He asked those representing the Smyrna Veterans Committee to come forward. Maher M. Abed, Post Commander Ramona McCary, Chaplain, American Legion Auxiliary, Post 160 ` George Boyd, retired lawyer and service member II4eA1' Maher M. Abed recognized supervisor Bert Turnell in the Parks & Recreation Department for his continued service and support above and beyond the call of duty. Romona McCary stated that if you want something done in the City of Smyrna, you call Bert. 7. Community Development Items A. Z26-014 Public Hearing - Zoning Request - Z25-014 - Allow rezoning from GC to RHR-PD for an age restricted multi -family development with 53 units at a density of 41 units per acre for ages 62 and up - A land use change from MODR to HDR is also requested — Land Lot 519 - 1.3 acres - 1185 Belmont Avenue - VG Cairn Point Smyrna, LP The applicant requests to withdraw the application without prejudice Ward 3 Councilmember - Travis Lindley Councilmember Travis Lindley made a motion to withdraw without prejudice at the request of the applicant item Z25-014; seconded by Councilmember Glenn Pickens. The motion to withdraw carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch Page 2 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers -- B. Z25-016 Public Hearing - Zoning Request - Z25-016 - Allow rezoning from LC to R-15- Conditional for the development of one single-family home - 0.57 acres - Land Lot 592 - 1521 Roswell Street - Eric Neas Ward 3 Councilmember- Travis Lindley Joey Staubes, Planner Il, provided the following background: The applicant is requesting a rezoning from LC to R-15-Conditional for the development of one (1) single-family detached unit at a density of 1.75 units per acre. Staff Recommendation: Approval of the rezoning from LC to R-15 Conditional for one (1) new single-family detached unit. Planning & Zoning Commission Recommendation: Approve by a vote of 6-0 at the November 10, 2025 meeting. The proposed rezoning would provide for one (1) new residence at density of 1.75 units per acre. The subject property is located in an area where the surrounding properties have a future land use designation of Moderate Density Residential (up to 4.5 units per acre). Community Development has reviewed the proposed development against the zoning standards and found the proposed development to be compatible with the surrounding area. The subdivision and construction of one (1) new single-family home result in a density of 1.75 units per acre on the subject property. The lot width and lot size are compatible with the R-15 zoning district and lots in the surrounding area. The applicant is requesting a rezoning from LC to R-15-Conditional and the proposed zoning is in compliance with the Future Land Use Plan. Staff is supportive of the rezoning for the proposed development and the requested variance. Community Development recommends approval of the rezoning from LC to R-15- Conditional for the development of one (1) single-family home at a density of 1.75 units per acre with the following conditions: Standard Conditions Requirements # 2, 3, 4, 5, 8, 9, 10, 12, and 17 from Section 1201 of the Zoning Code are not applicable. The following requirements remain applicable. 1. The composition of the homes in a residential subdivision shall include a mixture of elements including; but not limited to: brick, stone, shake, hardy plank and stucco. No elevation shall be comprised of 100% hardy plank siding. The residences whose lots abut external roadways shall not be permitted to utilize hardy plank for any elevation facing these roads. 2. All utilities within the development shall be underground. 3. The developer shall be responsible for any traffic improvements (including additional right-of-way dedications) deemed necessary by either the City or the County during construction plan review. Sidewalks shall be provided by the developer inside the subdivision and outside the subdivision adjacent to any public right-of-way consistent with city's requirements for the extent of the development. A grass buffer with a minimum width of two feet shall be provided between the back of curb and sidewalk. 4. No debris may be buried on any lot or common area. 5. The developer will comply with the City's current tree ordinance. All required tree protection measures shall be adhered to by the developer during construction. Page 3 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers 6. All landscape plans must be prepared, stamped, and signed by a Georgia Registered Landscape Architect for any common areas or entrances. 7. All yards and common areas are to be sodded, and landscaped. Irrigate as appropriate. 8. All single-family and/or duplex residential lots shall provide the following at the time of certificate of occupancy: either four 3" caliper trees or three 4" caliper trees. The following species of trees may be used: Nuttall Oak, Swamp Chestnut Oak, Allee Elm, and Village Green Zelkova. Other species may be used if approved by the City. Special Conditions 9. The development shall maintain the following setbacks: Front — 35' Side — 8' Rear — 30' 10. Driveway — 22' minimum length from building face to back of sidewalk. 11. Any curb, gutter, or sidewalk for the length of the property shall be repaired if damaged. 12. The developer shall be responsible for any water and sanitary sewer improvements deemed necessary by the Public Works Director during construction plan review. 13. Approval of the subject property for the R-15-Conditional zoning district shall be conditioned upon the development of the property in substantial compliance with the site plan submitted 11/4/2025 and created by Meridian Geomatics and all zoning stipulations above. 14. Approval of the subject property shall be conditioned upon substantial compliance with the elevations submitted on 10/8/2025. Eric Neas — applicant — stated that he and his family currently live just down the street from this location. They have two young boys, 5 & 2, and they want to make Smyrna — their home for many years. A public hearing was called, and no one came forward in favor of or in opposition to this item. Councilmember Travis Lindley made a motion to approve item Z25-016; seconded by Mayor Pro Tern / Councilmember Tim Gould. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch C. ORD2025-012 Approval of Ordinance ORD2025-012 for the amendment to Section 6- 2 of the Alcoholic Beverage Ordinance to add specific definitions related to distilleries in addition to amendments to the Ordinance with respect to license types, limitations on use, consumption on package licensed premises, carry out restrictions, hours of operations, Sunday Sales, distance requirements, distillery requirements and amend the fee schedule adopted with the FY 2026 Budget to add a new fee and authorize the Mayor to sign and execute all related documents. Citywide Page 4 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Mike L. Jones, City Administrator, provided the following background: Over the past several years, the Community Development Department has worked with StillFire Brewing on the construction of their new facility in Smyrna. Community Development staff has assisted with the permitting and licensing process. StillFire Brewing has expressed the desire to manufacture distilled spirits. The City's Alcoholic Beverage Ordinance is silent on distilleries. The city updated the Zoning Ordinance in 2018 to address zoning requirements for breweries and distilleries; however, distilleries weren't added as an available license to the City's Alcoholic Beverage Ordinance. Distilleries fall under a separate classification under the State Code of Georgia and are permitted separately from breweries and wineries. Community Development is proposing a code amendment to the Alcoholic Beverage Ordinance to address the licensing requirements for distilleries. Staff recommends approval. Councilmember Rickey N. Oglesby, Jr. made a motion to approve item ORD2025-012; seconded by Mayor Pro Tern / Councilmember Tim Gould. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern I Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch Privilege License and Show Cause Hearing A. LIC2025-049 Privilege License - change of ownership - existing alcohol license (Pouring/Sunday Sales Beer & Wine) - New Liquor — 5350 United Drive STE 106 - RJ Pizzeria LLC DBA Siracusa's NY Pizzeria with Jay Patel as agent. Ward 7 Councilmember - Rickey N. Oglesby Jr. Mike L. Jones, City Administrator, provided the following background: Application was made for privilege license RJ Pizzeria LLC DBA Siracusa's NY Pizzeria for the sale of Liquor, beer & wine (Pouring/Sunday sales). Jay Patel is the agent/appl!cant. Jay Patel will be the registered agent responsible for the sale of alcohol at 5350 United Drive STE 106, Smyrna GA 30082. The applicant has been given a copy of the Alcoholic Beverage ordinances and attended the mandatory alcohol awareness workshop. A background investigation conducted by the Smyrna Police Department failed to reveal information that would preclude issuance of this license. Mr. Patel has agreed to abide by the guidelines set forth by the City of Smyrna ordinance governing the sale of alcohol. Jay Patel — agent — came forward and stated that nothing is changing, recipes will be the same. He is at the restaurant often, so he welcomed Mayor and Council to come in and say hi. A public hearing was called, and no one came forward in favor of or in opposition to this item. Page 5 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Councilmember Rickey N. Oglesby, Jr. made a motion to approve item LIC2025-049; seconded by Councilmember Glenn Pickens. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch B. LIC2025-051 Privilege License - New Request — Beer & Wine (Pouring) —4924 S COBB DR SE STE D & E, Smyrna, GA 30082 - J & F Restaurant LLC DBA Taste of China with Jiali Chen as agent. Ward 7 Councilmember - Rickey N. Oglesby Jr. Jiali Chen — agent — stated that they serve Chinese food in a dine -in setting, and many customers have asked for beer and wine. She stated staff has taken all the proper training for beer and wine service. A public hearing was called, and no one came forward in favor of or in opposition to this item. Councilmember Rickey N. Oglesby, Jr. made a motion to approve item LIC2025-051; seconded by Mayor Pro Tern / Councilmember Tim Gould. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch C. LIC2026-063 Privilege License - New Request — Manufacturer (Liquor, Beer & Wine) — 2725 King Street, Smyrna, GA 30080 - StillFire Brewing Smyrna, LLC DBA StillFire Brewing with Aaron Bisges as agent. Ward 3 Councilmember - Travis Lindley Aaron Bisges — agent — came forward and stated they anticipate opening in February. He also stated he has taken all the requisite courses. A public hearing was called, and no one came forward in favor of or in opposition to this item. Councilmember Travis Lindley made a motion to approve item LIC2025-053; seconded by Councilmember Glenn Pickens. The motion to approve carried with the following vote: Page 6 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch Formal Business A. BCA2025-030 Appointment of Mike L. Jones, City Administrator, to serve as the License and Variance Board Chairperson, Richard Garland as Vice -Chairperson and Andrea Worthy as the regular member effective January 1, 2026. Citywide Councilmember Travis Lindley made a motion to approve item BCA2025-030; seconded by Councilmember Susan Wilkinson. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch B. BCA2025-062 Approval of the appointment of Ward 3 resident, Karen Douglas, to the Keep Smyrna Beautiful board for a two-year term to expire December 31, 2027 Ward 3 Councilmember - Travis Lindley Councilmember Travis Lindley made a motion to approve item BCA2025-052; seconded by Councilmember Susan Wilkinson. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch C. BCA2025-054 Approval of the appointment of Ward 1 resident, Ian Twomey, to the Smyrna Planning & Zoning Commission for a two-year term to expire December 31, 2027 Ward 1 Councilmember - Glenn Pickens Councilmember Glenn Pickens made a motion to approve item BCA2025-054, seconded by Councilmember Travis Lindley. The motion to approve carried with the following vote: Page 7 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Oglesby _ Nay: 0 — None Absent: 1 — Councilmember Welch D. BCA2026-056 Approval of the appointment of Ward 6 resident, Jeff Carter, to the Smyrna Planning & Zoning Commission for a two-year term to expire December 31, 2027 Ward 6 Mayor Pro Tem / Councilmember - Tim Gould Mayor Pro Tem / Councilmember Tim Gould made a motion to approve item BCA2025- 056; seconded by Councilmember Travis Lindley. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch E. BCA2026-066 Approval of the appointment of Ward 7 resident, Arnold "AX Davis, to the Smyrna Parks & Recreation Commission, for a two-year term to expire December 31, 2027 Ward 7 Councilmember - Rickey N. Oglesby Jr. Councilmember Rickey N. Oglesby, Jr. made a motion to approve item BCA2025-066; seconded by Mayor Pro Tem / Councilmember Tim Gould. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tem ! Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch ATH2025-192 Authorization for Commercial Signs (3548 Atlanta Road, Smyrna, GA 30080) to complete the digital sign upgrades for the City's monument signs in an amount not to exceed $202,000.00 and authorization to amend the FY 2026 Adopted General Fund Budget to increase the Economic Development departmental budget in the amount of $202,000.00 for this expenditure and authorize the Mayor to sign and execute all related documents. Citywide Mike L. Jones, City Administrator, provided the following background: At the August 18, 2025, Council meeting, Council approved the award of RFP 25- 024 to Commercial Signs for the citywide signage updates to include the City's new logo and colors. There was no approved budget for this item, so on the October 6, Page 8 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers 2025 Council meeting, Council amended the General Fund budget using GF fund balance to provide funding. The original scope of service approved did not include updates to the digital parts of the signs. Staff worked with Commercial Signs to obtain estimates for this work. The estimated amount should not exceed $202,000.00. Staff is asking for approval to award this additional work to Commercial Signs and to amend the General Fund Budget to add this to the Economic Development departmental budget. This will also be funded out of GF reserve balances. Councilmember Travis Lindley made a motion to approve item ATH2025-192; seconded by Mayor Pro Tern / Councilmember Tim Gould. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch G. ATH2025-196 Authorization to approve the Master Services Agreement with Axon Enterprise Inc. (17800 N 85th St. Scottsdale, AZ 85255) for the Police Department in the total amount of $2,749,974.40 through FY 2030 ($452,182 in FY 2026) to be paid from the FY 2026 General Fund Police Administration departmental budget, Repairs & Maintenance, and authorize the mayor to sign and execute all related items. Ward 3 Councilmember - Travis Lindley Mike L. Jones, City Administrator, provided the following background: The proposed combined discount would consolidate all contracts under a single umbrella agreement, ensuring consistent extension dates and incorporating an updated TASER program. This consolidation also results in a reduced rate due to the bundled agreement. Councilmember Travis Lindley made a motion to approve item ATH2025-196; seconded by Councilmember Rickey N. Oglesby, Jr. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch H. ATH2026-198 Authorization to approve the purchase of twelve (12) retractable bollards from K12 Defense (44 N Stapley Drive, Mesa, AZ 85203), a Sole Sourced based manufacturer, in an amount not to exceed $244,957.48 to be funded from the 2022 SPLOST - Traffic Calming line item and authorize the Mayor to sign and execute all related documents. Ward 3 Councilmember - Travis Lindley Page 9 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Mike L. Jones, City Administrator, provided the following background: This request is based on the need to create a safer, more pedestrian -friendly downtown greenspace area. The retractable bollards will improve the efficiency and effectiveness of the currently utilized water barricades that are much more labor intensive and difficult to move. The proposed bollards are quick release and retractable, which will improve response times and access in case of emergencies in the area. City staff will be performing the installation of these bollards saving substantial costs on the overall project with oversight from a qualified certified K12 Defense installer. Councilmember Travis Lindley made a motion to approve item ATH2025-198; seconded by Councilmember Glenn Pickens. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch ATH2025-113 Approval of the FY 2026 Pay Scale Adjustments, Cost of Living (COLA) Pay Adjustments, and Staff Merit Increases effective the January 8, 2026 payroll (Pay Period: December 22, 2025 - January 4, 2026) Citywide Mike L. Jones, City Administrator, provided the following background: Each year cost of living pay adjustments and merit increases for eligible staff are included in the budget in the contingency line item of each fund. As part of the maintenance plan recommended in the adopted 2022 classification and compensation study, Council committed to annual adjustments to the pay bands and cost of living (COLA) pay adjustments based on the Employment Cost Index (ECI) published at the end of the third quarter each year. Due to the recent government shut -down, the release of the third quarter ECI has been delayed, with no release date indicated. Referring to release for the period ending June 2025, compensation costs for state and local government workers increased 4.0 percent for the 12-month period ending in June 2025. For March 2025, compensation costs for state and local government workers increased 4.3 percent for the 12-month period ending in March 2025. The FY 2026 Budget was adopted with a cap on the COLA adjustment at 3%. Staff does not anticipate the September 2025 ECI will be less than 3% based on the amounts reported for March 2025 and 2025. Mr. Jones stated that he received calls from three Department Heads who stated staff are appreciative of what the Mayor and Council put forward, and that it does not go unnoticed. Councilmember Travis Lindley made a motion to approve item ATH2025-113; seconded by Councilmember Susan Wilkinson. Page 10 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern I Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch J. ATH2025-208 Approval to renew Georgia Firefighters' Cancer Benefit Program with GMA-GIRMA for 2026 for an annual premium of $7,145.50 and authorize the Mayor to execute any related documents Citywide Mike L. Jones, City Administrator, provided the following background: As of January 1, 2018, all legally organized fire departments in Georgia are required by House Bill 146 to provide certain cancer benefits to their firefighters. This program provides financial protection to firefighters and their families in the event they contract cancer attributed to their job. The program provides a Lump Sum Cancer Benefit as well as Long -Term Disability coverage. The City needs only to obtain coverage for the Lump Sum portion of the program, as the City already provides LTD coverage for its employees. Councilmember Glenn Pickens made a motion to approve item ATH2025-208; seconded by Councilmember Travis Lindley. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern ! Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch K. RFP26-011 Authorization to approve RFP26-011 Trenchless Rehab Storm & Sanitary Sewer Pipelining as recommended by the evaluation team's assessment to the selected three (3) of eight (8) companies that submitted proposals: Utility Asset Management, Inc., Federal EC LLC., and CaJenn Construction & Rehabilitation Services Inc. and authorize the Mayor to sign and execute all related documents. Citywide Mike L. Jones, City Administrator, provided the following background: These contractors specialize in sanitary sewer line and storm drain rehabilitation as well as emergency repair response requests, as necessary. Water & Sewer staff and Public Works staff require pipelining contractors readily available when the need arises. Staff recommends three (3) of eight (8) companies that submitted proposals: Utility Asset Management, Inc., Federal EC LLC., and CaJenn Construction & Rehabilitation Services Inc. Page 11 of 20 December 15, 2025 City of smyma 2800 King street SE 7:00 PM Mayor and Council Meeting Council Chambers Councilmember Travis Lindley made a motion to approve item RFP26-011; seconded by Councilmember Susan Wilkinson. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch L. ATH2025-210 Authorization to approve BoardSafe Docks (Plant A, 604 Crisscross Road, Fleetwood, PA 19522), a Sole Sourced based contractor, to perform the Riverview Park Dock Redesign & Reconstruction in an amount not to exceed $994,257.00 to be funded from the 2022 SPLOST - Facility Improvements line item and authorize the Mayor to sign and execute all related documents. Ward 7 Councilmember - Rickey N. Oglesby Jr. Mike L. Jones, City Administrator, provided the following background: The damage to the dock was done by Hurricane Helene in September of 2024. This is being done in partnership with the Trust for Public Land. They are putting a trail through, and the contractors will redesign the dock for ADA access and a kayak launch. Councilmember Rickey N. Oglesby, Jr. made a motion to approve item ATH2025-210; seconded by Councilmember Glenn Pickens. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch M. ATH2026-211 Authorization to amend the FY 2026 Adopted Water and Sewer Fund Budget to increase the Water Distribution departmental budget in the amount of $50,000.00 to provide additional funding for sewer outfall clearing. Citywide Mike L. Jones, City Administrator, provided the following background: The FY 2026 Adopted budget for the Water and Sewer fund included $65,000.00 for sewer outfall clearing. The Water department has hired a contractor to complete this work for the City. A portion of the work is completed, and a request was made for an additional $50,000.00 to be added to the budget for additional work. Because these have been ignored over the years, these funds will probably still not be the full amount needed. Page 12 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Councilmember Travis Lindley made a motion to approve item ATH2025-211; seconded by Councilmember Susan Wilkinson. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch N. RES2026-001 Approval of Resolution RES2026-001 for approval and implementation of the adopted dates, times and place for regular business meetings and work sessions of the governing body authority as approved at the October 19, 2025 Mayor and Council meeting and authorize the Mayor to sign and execute all related documents. Citywide Councilmember Travis Lindley made a motion to approve item RES2026-001; seconded by Mayor Pro Tern / Councilmember Tim Gould. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch O. RES2026-002 Approval of Resolution RES2026-002 authorizing a 9-1-1 charge on post paid wireline, wireless and voice over internet protocol (V.O.I.P) telephone service withing the City of Smyrna, Georgia and authorize the Mayor to sign and execute all related documents. Citywide Councilmember Travis Lindley made a motion to approve item RES2026-002; seconded by Councilmember Glenn Pickens. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch P. RES2026-003 Approval of Resolution RES2026-003 for authorizing a 9-1-1 charge on prepaid wireless telephone service within The City of Smyrna, Georgia and authorize the Mayor to sign and execute all related documents. Citywide Page 13 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Mayor Pro Tem / Councilmember Tim Gould made a motion to approve item RES2026- 003; seconded by Councilmember Travis Lindley. U, The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch Q. RES2026-004 Approval of Resolution RES2026-004 authorizing an emergency 9-1-1 telephone service and authorize the Mayor to sign and execute all related documents. Citywide Councilmember Glenn Pickens made a motion to approve item RES2026-004; seconded by Councilmember Susan Wilkinson. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch R. ATH2026-173 Authorization to enter into an agreement with Flock Group, Inc. / Flock Safety (1160 Howell Mill Road NW, Suite 210, Atlanta, Georgia) for subscription to the Flock Safety — Safe City Program, to include the Unmanned Air Support Service Addendum, Law Enforcement Product Addendum and Safe City Program Addendum, together with integration and implementation services for a cumulative total amount of $5,717,500.00 to be paid over a 10 year billing schedule with the right to terminate if the city chooses to not appropriate funds to cover, authorization to amend the FY 2026 Adopted General Fund budget to increase the Police Administration departmental budget in the amount of $123,500 (amount due at signing) to be funded from General Fund fund balance, and authorize the Mayor to sign and execute all related documents. Citywide Mike L. Jones, City Administrator, provided the following background: The Smyrna PD wishes to participate in the Flock Safety — Safe City program and increase the Flock Camera Automated License Plate Readers system currently in the City and add other services in an effort to increase community safety. The Program with add additional License Plate Reader Cameras, Live Video Cameras, a Mobile Security Trailer, and drones and include all integration and implementation services necessary. Smyrna has 11 and would be expanding to around 70. In comparison, Dunwoody has 123 currently. This allows for public safety to be smarter and more effective in responding to events. Councilmember Latonia P. Hines stated that she is very happy about this as a 20+ year prosecutor. This is revolutionary. Page 14 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Councilmember Latonia P. Hines made a motion to approve item ATH2O25-173, seconded by Councilmember Travis Lindley. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch 10. Consent Agenda Councilmember Travis Lindley made a motion to approve the Consent Agenda as presented; seconded by Councilmember Glenn Pickens. The motion to approve carried with the following vote: Aye: 6 — Councilmember Pickens, Councilmember Hines (virtual), Councilmember Lindley, Councilmember Wilkinson, Mayor Pro Tem / Councilmember Gould, Councilmember Oglesby Nay: 0 — None Absent: 1 — Councilmember Welch A. MIN2025-270 Approval of the November 13, 2025 Committee of the Whole Meeting Minutes This item was approved on the Consent Agenda. B. MIN2025-272 Approval of the November 17, 2025 Pre -Council Meeting Minutes This item was approved on the Consent Agenda. C. MIN2025-274 Approval of the November 17, 2025 Mayor and Council Meeting Minutes This item was approved on the Consent Agenda. D. BCA2025-032 Approval of the re -appointment of the Urban Design Commission (UDC) members as follows: Heather Bacon, Ron Davis, Kevin Drawe, Jim Duelmer, Tarun Ganeriwal, Kimberly Gangemi, Jason Saliba, Ryan Duke and Greg Teague, with Mayor Derek Norton serving as Chairman. This is a one-year term that will expire December 31, 2026. Citywide ' This item was approved on the Consent Agenda. E. BCA2025-034 Approval of the re -appointment of the Downtown Development Authority (DDA) members as follows: Heather Bacon, Ron Davis, Kevin Drawe, Jim Duelmer, Tarun Ganeriwal, Kimberly Gangemi and Jason Saliba, with Mayor Derek Page 15 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Norton serving as Chairman. This is a one-year term that will expire December 31, 2026. Citywide This item was approved on the Consent Agenda. F. BCA2025-036 Approval of the re -appointment of Ward 4 resident, Dawn McLoughlin, to the Keep Smyrna Beautiful Board, for a two-year term to expire December 31, 2027 Ward 4 Councilmember - Charles 'Corkey' Welch This item was approved on the Consent Agenda. G. BCA2025-038 Approval of the re -appointment of Ward 1 resident, Nicholas Bergeron, to the Smyrna Parks & Recreation Commission, for a two-year term to expire December 31, 2027 Ward 1 Councilmember- Glenn Pickens This item was approved on the Consent Agenda. H. BCA2025-040 Approval of the re -appointment of Ward 3 resident, Tobi North, to the Smyrna Parks & Recreation Commission, for a two-year term to expire December 31, 2027 Ward 3 Councilmember - Travis Lindley This item was approved on the Consent Agenda. BCA2025-042 Approval of the re -appointment of Ward 4 resident, Blake Rogers, to the Smyrna Parks & Recreation Commission, for a two-year term to expire December 31. 2027 Ward 4 Councilmember - Charles 'Corkey' Welch This item was approved on the Consent Agenda. J. BCA2025-044 Approval of the re -appointment of Ward 6 resident, Nick Diluzio, to the Smyrna Parks & Recreation Commission, for a two-year term to expire December 31, 2027 Ward 6 Mayor Pro Tem / Councilmember - Tim Gould This item was approved on the Consent Agenda. K. BCA2025-046 Approval of the re -appointment of Ward 3 resident, Keith Bentley, to the Smyrna Planning & Zoning Commission, for a two-year term to expire December 31. 2027 Ward 3 Councilmember - Travis Lindley This item was approved on the Consent Agenda. L. BCA2025-048 Approval of the re -appointment of Ward 4 resident, Earl Rice, to the Smyrna Planning & Zoning Commission, for a two-year term to expire December 31, 2027 Ward 4 Councilmember - Charles 'Corkey' Welch — This item was approved on the Consent Agenda. Page 16 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers M. BCA2026-060 Approval of the re -appointment of Austin Wagner, to the Smyrna Housing Authority, serving as the Mayor's appointee for a five-year term to expire December 31, 2030 Citywide This item was approved on the Consent Agenda. N. BCA2026-058 Approval of the re -appointment of Ward 5 resident, Meg Perry, to the Smyrna Parks & Recreation Commission, for a two-year term to expire December 31, 2027 Ward 5 Councilmember - Susan Wilkinson This item was approved on the Consent Agenda. O. BCA2025-060 Approval of the re -appointment of Ward 2 resident, Lisa Castleberry, to the Keep Smyrna Beautiful Board, for a two-year term to expire December 31, 2027 Ward 2 Councilmember - Latonia P. Hines This item was approved on the Consent Agenda. P. BCA2025-062 Approval of the re -appointment of Ward 2 resident, Jonathan Howard, to the Smyrna Planning & Zoning Commission, for a two-year term to expire December 31, 2027 Ward 2 Councilmember - Latonia P. Hines This item was approved on the Consent Agenda. Q. BCA2025-064 Approval of the re -appointment of Ward 7 resident, Larry Powell, to the Keep Smyrna Beautiful Board, for a two-year term to expire December 31, 2027 Ward 7 Councilmember - Rickey N. Oglesby Jr. This item was approved on the Consent Agenda. R. BCA2025-068 Approval of the re -appointment of Ward 5 resident, Jill Gordan -Evans, to the Smyrna Planning & Zoning Commission, for a two-year term to expire December 31, 2027 Ward 5 Councilmember - Susan Wilkinson This item was approved on the Consent Agenda. S. AGR2025-054 Approval of Amendment No.5 to the Community Development Block Grant (CDBG) PY23 Subrecipient Agreement No: CD23-C23S8 to extend the termination date for the agreement to June 30, 2026, and authorize the Mayor to sign and execute all related documents. Citywide This item was approved on the Consent Agenda. T. AGR2025-058 Approval of Amendment No.4 to the Community Development Block Grant (CDBG) PY24 Subrecipient Agreement No: CD24-C24S8 to extend the termination date for the agreement to June 30, 2026, and authorize the Mayor to sign and execute all related documents. Page 17 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Citywide This item was approved on the Consent Agenda. U. AGR2026-060 Approval of Amendment No.2 to the Community Development Block Grant (CDBG) PY25 Subrecipient Agreement No: CD25-C25S8 to extend the termination date for the agreement to December 31, 2026, and authorize the Mayor to sign and execute all related documents. Citywide This item was approved on the Consent Agenda. V. ATH2026-202 Approval of the Special Event Permit for Atkins Park through Redbird Events to hold the annual Oysterfest in the Smyrna Market Village, which includes approval of the closure of W. Spring Street around the Smyrna Market Village fountain Saturday, January 31, 2026 from 8:00 a.m. to 11:00 p.m. and Sunday, February 1, 2026 from 8:00 a.m. to 11:00 p.m., and council approval for Atkins Park to serve beer, wine, and liquor beyond their business premises. Ward 3 Councilmember - Travis Lindley This item was approved on the Consent Agenda. W. ATH2026-204 Approval of the Special Event Permit for Atkins Park and Zucca through Redbird Events to hold the annual St. Patrick's Day Festival in the Smyrna Market Village, which includes approval of the closure of W. Spring Street from Atlanta Road to King Street from Saturday, March 14, 2026 at 8:00 a.m. until Sunday, March 15, 2025 at 11:00 p.m., and council approval for Atkins Park and Zucca to serve beer, wine, and liquor beyond their respective business premises. Ward 3 Councilmember - Travis Lindley This item was approved on the Consent Agenda. X. ATH2025-206 Approval of the Special Event Permit for Atkins Park through Redbird Events to hold the 24th Annual Crawfish Boil in the Smyrna Market Village, which includes the approval of the closure of W. Spring Street around the Smyrna Market Village Fountain from May 2, 2026 at 8:00 AM through May 3, 2026 at 10:00 PM, and council approval for Atkins Park to serve beer, wine, and liquor beyond their business premises. Ward 3 Councilmember - Travis Lindley This item was approved on the Consent Agenda. Y. 2026-429 Approval of the Smyrna Little League Opening Day Parade on Saturday, March 14, 2026, starting at 8:30 a.m. with rolling road closures and police presence from Campbell Middle School to Brinkley Park, following the attached route map. Ward 3 Councilmember - Travis Lindley This item was approved on the Consent Agenda. Z. 2026-431 Authorization for the Installation of NO PARKING signage on Reed Street, between Church Street and Love Street, indicated on the attached map, which willl help to reduce conflicts and line -of -sight issues for both directions of traffic due to the narrow width of the travel lanes. Page 18 of 20 December 15, 2025 City of Smyrna 2800 King Street SE 7:00 PM Mayor and Council Meeting Council Chambers Ward 3 Councilmember - Travis Lindley This item was approved on the Consent Agenda. AA. 2026-433 Approval to use Council Chambers for the 2026 Quarterly Joint Ward Meetings for Wards 1, 3, and 6: January 4, April 5, July 12, October 4, 2026, 4:30 pm - 5:30 pm. Ward 1 Councilmember- Glenn Pickens Ward 3 Councilmember - Travis Lindley Ward 6 Mayor Pro Tem / Councilmember - Tim Gould This item was approved on the Consent Agenda. AB. ATH2O25-215 Authorize the final disbursement to Baldwin Paving for the Windy Hill Boulevard project withholding $175,000.00 as liquidated damages, approve settlement of civil action between Baldwin and the city for a dismissal and mutual release of all claims, formally approve any authorized outstanding change order(s) made in the field during the project and authorize the mayor to execute all documents finalizing the project. This item was approved on the Consent Agenda. III. CITIZEN PARTICIPATION Public comment during this portion of the agenda must be limited to matters within the jurisdiction of the City Council. No subject may be acted upon by the City Council unless that subject is on the agenda and is scheduled for action. If you wish to be heard, please sign up with the City Clerk, come to the podium when called by the Mayor, state your name and address for the record and make your remarks. The time allotted for each speaker is as follows: Public Comment - Three (3) Minutes 11. Public Comment Steven Jones, 2823 Spring Drive, came forward and stated that he appreciates each member of the council. He acknowledged that their jobs are not easy and appreciates their sacrifice. Grateful to live in Smyrna for 49 years and Cobb County. He just wanted to share his thankfulness. Olivia Wise, chair for Keep Smyrna Beautiful (KSB), thanked the Mayor and Council for the appointments and reappointments to the KSB Board. She is grateful for all they do and is looking forward to 2026. 12. Ward and Staff Reports Councilmember Glenn Pickens stated that this being the last meeting of the year, he wanted to wish all a Merry Christmas and Happy New Year. To start the new year off, he, Councilmember Lindley, and Mayor Pro Tern Gould will hold a joint town hall in Council Chambers on January 4, 2026. Councilmember Travis Lindley thanked the Mayor of the Day Carlisle. He reminded all about the special election tomorrow. He wished all a Happy Holidays and offered a huge thanks to staff for their hard work. Page 19 of 20 December 15, 2025 City of Smyrna 2800 King Street BE 7:00 PM Mayor and Council Maetlng Council Chambers Councilmember Susan Wilkinson thanked staff for wonderful Christmas Tree lighting. She mentioned the Hannukah celebration that happened tonight. She wished all a Merry Christmas, Happy Hannukah, and a Happy New Year. Mayor Pro Tern Tim Gould recognized the Veterans Committee and the wonderful staff member Bert Turnell and all the work he does. He reminded all to vote tomorrow for a new state senator. And he wished all a Happy Holidays. Councilmember Rickey N. Oglesby, Jr., wished all a Merry Christmas and Happy New Year. He will hold a Ward 7 town hall on January 13, 2026, at the Public Safety facility. He also mentioned his new jazz restaurant, the Indigo Room, had a successful soft opening. He will have a few more soft openings with wine tasting and a Sunday brunch. Mike L. Jones, City Administrator, stated that the Smyrna Veterans Committee could not have picked a better honoree in Bert Turnell because he is an amazing asset who serves this city tirelessly. Heather Peacon-Corn, City Clerk, stated that the election for senate district 35 is tomorrow from 7:00 am — 7:00 pm. Voters will vote at their assigned precinct. To find that information, access it through the My Voter Page. 13. Adjournment Mayor Derek Norton adjourned the December 15, 2025 Mayor and Council Meeting at 8:05 PM. Facilities are provided throughout City Hall for the convenience of persons With disabilities. THIS MEETING WAS PROPERLY NOTICED AND POSTED AT THE FOLLOWING LOCATIONS IN ACCORDANCE WITH THE NOTICING STANDARDS AS OUTLINED IN O.C.G.A. 50.14-3: The City of Smyrna website — w .smvmaaa.gov I City Hall, 2800 King Street SE, Notice Boards Page 20 of 20 MAYOR AND COUNCIL REGULAR MEETING c DEREK NOFTON, MAYOR fa ABSENT CHARLES A. WELCH, WARD 4 1/= TIM G LD, WARD 6 MAYOR PRO TEM HEATHER K. PEACON-CORN CITY CLERK GLENN PICKENS, WARD 1 TRAVIS LINDLEY, WARD SUSAN WILKINSON, WARD 5 RI Y N. OCiLtSBYJR., WARD 7 CITY SEAL I I I