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01-07-2008 January 7, 2008 o January 7, 2008 The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members were present. Also present were City Administrator Wayne Wright, City Clerk Susan Hiott, City Attorney Scott Cochran, Public Works Director Scott Stokes, Police Chief Stan Hook, Library Director Michael Seigler, Parks and Recreation Director Steve Ciaccio, Keep Smyrna Beautiful Director Ann Kirk, Community Relations Director Jennifer Bennett, Finance Director David Boyd, Community Development Director Ken Suddreth, Assistant City Administrator Eric Taylor, Fire Chief Jason Lanyon and representatives of the press. Invocation was given by Mr. Wright, followed by the pledge to the flag. AGENDA CHANGES: Mayor Bacon stated agenda item 3 M for appointment of a Ward 3 representative to the Parks and Recreation Commission will be tabled until the January 22, 2008 meeting. *MOTION: Council Member Wood made a motion to suspend the rules to table an item on the consent agenda. The motion was seconded by Council Member Lnenicka. Motion was approved 6-0. o MOTION: Council Member Lnenicka made a motion to table agenda item 8 B (Bid Award - IFB # 8-010; Smyrna Adult Recreation Site Construction and Change Order IFB #7-036 for Construction of Adult Recreation Center) until the January 22, 2008 meeting. The motion was seconded by Council Member Smith. Motion was approved 6 - O. MA YOR'S REPORT: (A) Introduction of the Smyrna City Council 2008 - 2012 Mayor Bacon recognized Ms. Teri Anulewicz, newly elected council member for Ward 3, and welcomed her. Mayor Bacon introduced the persons elected to the Smyrna city council during the November, 2007 election as follows: Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Ward 7 Melleny Pritchett Ronald Newcomb Terry Anulewicz Michael McNabb Jimmy Smith Wade Lnenicka Pete Wood Mayor Bacon introduced Mr. Wright, Judge Alton Curtis, Mr. Morse, Mr. Cochran and Ms. Hiott to those present. D January 7. 2008 2 (B) Swearing in Ceremony for the Mayor and City Council Mayor Bacon introduced Superior Court Judge Ken Nix to those present. Judge Nix administered the oath of office to Mayor Bacon and the seven council members individually. u (C) Appointment and swearing in of Mayor Pro Tem Mayor Bacon recommended that Council Member Lnenicka be appointed as Mayor Pro Tem. MOTION: Council Member Newcomb made a motion to appoint Council Member Lnenicka as Mayor Pro Tem. The motion was seconded by Council Member Wood. Motion was approved 7 -0. (D) Appointment and swearing in of City Attorney Mayor Bacon recommended that Mr. Scott Cochran of the law firm of Cochran, Camp and Snipes be reappointed as City Attorney. MOTION: Council Member Lnenicka made a motion to appoint Cochran, Camp and Snipes as the City's law firm and Mr. Scott Cochran as the City Attorney for the ensuing term. The motion was seconded by Council Member Smith. Motion was approved 7 - O. (E) Appointment and swearing in of City Clerk Mayor Bacon recommended that Ms. Susan Hiott be appointed as City Clerk. MOTION: Council Member Lnenicka made a motion to appoint Ms. Susan Hiott as City Clerk. The motion was seconded by Council Member Smith. Motion was approved 7 - O. u (F) Appointment and swearing in of Judge Mayor Bacon recommended appointment of Judge Alton Curtis as City Judge. MOTION: Council Member Wood made a motion to appoint Judge Alton Curtis as City Judge. The motion was seconded by Council Member Smith. Motion was approved 7 - O. (G) Appointment and swearing in of Solicitor Mayor Bacon recommended appointment of Mr. Bill Morse as City Solicitor. MOTION: Council Member Pritchett made a motion to appoint Mr. Bill Morse as City Solicitor. The motion was seconded by Council Member Wood. Motion was approved 7 - O. (H) Appointment and swearing in of City Administrator Mayor Bacon recommended appointment ofMr. Wayne Wright as City Administrator. MOTION: Council Member Lnenicka made a motion to appoint Mr. Wayne Wright as City Administrator. The motion was seconded by Council Member Smith. Motion was approved 7 -0. u January 7. 2008 3 o Judge Nix administered the oath of office to Mr. Cochran, Judge Curtis, Mr. Morse, Mr. Wright and Ms. Hiott. Mayor Bacon thanked Judge Nix for attending the council meeting to administer the oaths of office. (I) Old Business - Approval of December 17,2007 minutes MOTION: Council Member Lnenicka made a motion to approve the December 17,2007 minutes as presented. The motion was seconded by Council Member Smith. Motion was approved 7 - O. (1) Appointment of Members to Keep Smyrna Beautiful Commission - Wards 1,4 and Mayor's Appointee Mayor Bacon recommended Ms. Sue Brissey as the mayor's appointee to the Keep Smyrna Beautiful Commission. MOTION: Council Member Wood made a motion to approve Ms. Sue Brissey as the mayor's appointee to the Keep Smyrna Beautiful Commission. The motion was seconded by Council Member Lnenicka. Motion was approved 7 - O. MOTION: Council Member Pritchett made a motion to appoint Ms. Shebra Thompson as the Ward 1 Representative to the Keep Smyrna Beautiful Commission. The motion was seconded by Council Member Newcomb. Motion was approved 7 - O. o MOTION: Council Member McNabb made a motion to reappoint Mr. Steve Claire as the Ward 4 Representative to the Keep Smyrna Beautiful Commission. The motion was seconded by Council Member Wood. Motion was approved 7 - O. (K) Appointment of Representatives to the Planning and Zoning Board for Mayor, Ward 2, Ward 3, Ward 5 and Ward 6 Mayor Bacon recommended Mr. Mike Terry as the mayor's appointee and Chairman for the Planning and Zoning Board (PZB). MOTION: Council Member Wood made a motion to appoint Mr. Mike Terry as Chairman of the Planning and Zoning Board. The motion was seconded by Council Member Lnenicka. Motion was approved 7 - O. MOTION: Council Member Newcomb made a motion to reappoint Ms. Andrea Blustein as the Ward 2 Representative to the Planning and Zoning Board. The motion was seconded by Council Member Pritchett. Motion was approved 7 - O. MOTION: Council Member Anulewicz made a motion to reappoint Mr. Larry Jones as the Ward 3 Representative to the Planning and Zoning Board. The motion was seconded by Council Member Newcomb. Motion was approved 7 - O. D MOTION: Council Member Smith made a motion to reappoint Mr. Dale LaValley as the Ward 5 Representative to the Planning and Zoning Board. The motion was seconded by Council Member Lnenicka. Motion was approved 7 - O. January 7,2008 4 MOTION: Council Member Lnenicka made a motion to reappoint Mr. Don Mitchell as the Ward 6 Representative to the Planning and Zoning Board. The motion was seconded by Council Member Wood. Motion was approved 7 - O. u (L) Appoint Members to the Parks and Recreation Commission Mayor Bacon recommended Mr. Joe Isley as the mayor's appointee for the Parks and Recreation Commission. MOTION: Council Member Smith made a motion to reappoint Mr. Joe Isley as the mayor's appointee to the Parks and Recreation Commission. The motion was seconded by Council Member Lnenicka. Motion was approved 7 - O. MOTION: Council Member Pritchett made a motion to reappoint Mr. Adam Pickard as the Ward I Representative to the Parks and Recreation Commission. The motion was seconded by Council Member Newcomb. Motion was approved 7 - O. MOTION: Council Member Newcomb made a motion to reappoint Ms. Susan Wattecamps as the Ward 2 Representative to the Parks and Recreation Commission. The motion was seconded by Council Member Newcomb. Motion was approved 7 - O. MOTION: Council Member McNabb made a motion to reappoint Ms. Paula Weeks as the Ward 4 Representative to the Parks and Recreation Commission. The motion was seconded by Council Member Smith. Motion was approved 7 - O. MOTION: Council Member Smith made a motion to reappoint Ms. Catherine LaValley as the Ward 5 Representative to the Parks and Recreation Commission. The motion was seconded by Council Member Lnenicka. Motion was approved 7 - O. u MOTION: Council Member Lnenicka made a motion to reappoint Ms. Julia Morini as the Ward 6 Representative to the Parks and Recreation Commission. The motion was seconded by Council Member Wood. Motion was approved 7 - O. MOTION: Council Member Wood made a motion to reappoint Mr. Tom Sconzo as the Ward 7 Representative to the Parks and Recreation Commission. The motion was seconded by Council Member Lnenicka. Motion was approved 7 - O. (M) Mayor's Assignment of Council Committees Mayor Bacon announced the committee assignments for the term beginning January 7, 2008 as follows: 2008 Committee Assignments Finance and Administration/Purchasing! Alcohol Beverage /License/ Telecommunications/ Annexation/Economic Development and Redevelopment Chairman - Pete Wood Council Member - Teri Anulewicz Council Member - Melleny Pritchett u January 7. 2008 5 o Human Resources Chairman - Teri Anulewicz Council Member - Pete Wood Council Member - Melleny Pritchett Public Works/Keep Smyrna Beautiful/Historical Review Chairman - Mike McNabb Council Member - Jimmy Smith Council Member - Wade Lnenicka Community Development Chairman - Ron Newcomb Council Member - Teri Anulewicz Council Member - Pete Wood Parks and Recreation/Library/Community Relations/Cemeterv/Community CultureNeterans Memorial Chairman - Jimmy Smith Council Member - Wade Lnenicka Council Member - Mike McNabb o Police/911/Fire Chairman - Wade Lnenicka Council Member - Melleny Pritchett Council Member - Pete Wood Court Services Chairman - Melleny Pritchett Council Member - Ron Newcomb Council Member -Jimmy Smith Educational Task Force Chairman - Ron Newcomb Council Member - Teri Anulewicz Council Member - Mike McNabb LAND ISSUES/ZONINGS/ANNEXATIONS: (A) Public Hearing- Variance Request V07-061 - Reduction of Front Setback - 2781 Stone Creek Road Mayor Bacon asked if there is anyone present in connection with this matter, and there was no response. MOTION: Council Member Smith made a motion to be table Variance Request V07-061 - Reduction of Front Setback at 2781 Stone Creek Road until the January 22, 2008 meeting. The motion was seconded by Council Member Wood. Motion was approved 7 - O. o PRIVILEGE LICENSE: There were none. January 7. 2008 6 FORMAL BUSINESS: There was none. u COMMERCIAL BUILDING PERMITS: There were none. CONSENT AGENDA: (A) Approval of use of Council Chambers on Thursday, January 17, 2008 for a meeting of The Heritage at Vinings HOA from 6:30 p.m. until 9:30 p.m. (B) Approval to award bid #8-011 for a budgeted replacement vehicle for the police department (C) Approval of Strategic Benefit Solutions Repricing Agreement and authorization for Mayor to execute all pertinent contract documents (D) Approval to accept and continue enactment of all current contracts for enforcement by the 2008 - 2012 elected and appointed officials MOTION: Council Member Lnenicka made a motion to approve the consent agenda. The motion was seconded by Council Member Smith. Motion was approved 7 - O. COMMITTEE REPORTS: u Council Member Pritchett welcomed Council Member Anulewicz to the city council. Council Member Newcomb thanked the constituents of Ward 2 for their continued confidence in him. Council Member Anulewicz stated she is happy to have the opportunity to represent the residents of Ward 3 and thanked her family for their support. Council Member McNabb thanked the residents of Ward 4 for allowing him to have the privilege of representing them for another term. Council Member McNabb commented about various challenges which lie ahead. Council Member Smith thanked the residents of Ward 5 for allowing him to represent them for another term. Council Member Smith thanked his family for their support. Council Member Lnenicka thanked the residents of Ward 6 for allowing him to represent them for another term. Council Member Lnenicka commented favorably about the commitment of the City's officials and staff to serving the community. Council Member Lnenicka commented about opportunities and challenges the city council may expect in the coming years. Council Member Lnenicka welcomed Council Member Anulewicz to the city council. Council Member Wood thanked the residents of Ward 7 for allowing him to have the opportunity to represent them for another term. Council Member Wood commented favorably about the u ~ January 7, 2008 7 o various appointed board members and other volunteers who make a significant contribution to the progress the City has enjoyed. Council Member Wood thanked Mrs. Wood for her support. Mr. Cochran commented about changes the City may undergo in the coming years and stated he is proud to be a part of this process. Ms. Hiott thanked the present officials for their continued confidence in her and stated she is looking forward to serving the City in the coming years. Mayor Bacon thanked everyone for coming this evening. Mayor Bacon commented favorably about the support and aid he has received from City officials and staff over the years. Mayor Bacon stated he is looking forward to working with the council members during this term. CITIZENS INPUT: There was none. ADJOURNMENT: With no further business, the meeting was adjourned at 8:35 p.m. o o v January 7. 2008 /<<?- A.MAXBACON,MAYOR ~&~ CHARLES PETE WOOD, WARD 7 . d~AtJO.lI~ SUSAN D. HIOTT, CITY CLERK ~.J ~~ RON NEWCOMB, WARD 2 AEL McNABB, ~ WADE S. LNENICKA, WARD 6 8 u u u u u u MA YOR'S OATH OF OFFICE I, A. Max Bacon, do solemnly swear that I will well and truly conduct myself as Mayor of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as Mayor act as I believe for the best interests of the City of Smyrna. So help me God. A. Max Bacon Mayor Sworn and subscribed to before me on the 7'h of January, 2008 COUNCIL OATH OF OFFICE I, Melleny Pritchett, do solemnly swear that I will well and truly conduct myself as Council Member of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as Council Member act as I believe for the best interests of the City of Smyrna. So help me God. Sworn and subscribed to before me on the 7'h of January, 2008 ~cQbs2)kJUdge u u u COUNCIL OATH OF OFFICE I, Wade S. Lnenicka, do solemnly swear that I will well and truly conduct myself as Council Member of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as Council Member act as I believe for the best interests of the C"ty of Smyrna. So help me God. Wade S. Lneni a Council Member - Ward 6 Sworn and subscribed to before me on the 7th of January, 2008 COUNCIL OATH OF OFFICE I, Charles Pete Wood, do solemnly swear that I will well and truly conduct myself as Council Member of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as Council Member act as I believe for the best interests of the City of Smyrna. So help me God. d~rfZpcJ~ Charles Pete Wood Council Member - Ward 7 Sworn and subscribed to before me on the ih of January, 2008 ~ Judge Ken O. Nix, Cobb Superior Cou u u u COUNCIL OATH OF OFFICE I, Michael L. McNabb, do solemnly swear that I will well and truly conduct myself as Council Member of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as Council Member act as I believe for the best interests of the City of Smyrna. So help me God. Sworn and subscribed to before me on the ih of January, 2008 COUNCIL OATH OF OFFICE I, Jimmy D. Smith, do solemnly swear that I will well and truly conduct myself as Council Member of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as Council Member act as I believe for the best interests of the City of Smyrna. So help me God. Sworn and subscribed to before me on the ih of January, 2008 L (), u u u COUNCIL OATH OF OFFICE I, Ronald C. Newcomb, do solemnly swear that I will well and truly conduct myself as Council Member of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as Council Member act as I believe for the best interests of the City of Smyrna. So help me God. ~~j~ Ronald C. Newcomb Council Member - Ward 2 Sworn and subscribed to before me on the ih of January, 2008 COUNCIL OATH OF OFFICE I, Teri Anulewicz, do solemnly swear that I will well and truly conduct myself as Council Member of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as Council Member act as I believe for the best interests of the City of Smyrna. So help me God. .~----- eri Anulewicz Council Member - Ward 3 Sworn and subscribed to before me on the ih of January, 2008 ~~o~ Judge Ken O. Nix, Cobb Superior Court Judge o u u CITY ATTORNEY OATH OF OFFICE I, Scott A. Cochran, do solemnly swear that I will well and truly conduct myself as City Attorney of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as City Attorney act as I believe for the best interests of the City of Smyrna. So help me God. s~~-- City Attorney ~ Sworn and subscribed to before me on the ih of January, 2008 ~-11, ~ Judge Ken O. Nix, Cobb Superior Court Judge CITY CLERK OATH OF OFFICE I, Susan D. Hiott, do solemnly swear that I will well and truly conduct myself as City Clerk of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as City Clerk act as I believe for the best interests of the City of Smyrna. So help me God. ~Q.~ - Su an D. HIott City Clerk Sworn and subscribed to before me on the ih of January, 2008 ~X)- ~ Judge Ken O. Nix, Cobb Superior Court Judge u u u CITY ADMINISTRATOR OATH OF OFFICE I, Wayne P. Wright, do solemnly swear that I will well and truly conduct myself as City Administrator of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as City Administrator act as I believe for the best interests of the City of Smyrna. So help me God. ~ City Administrator Sworn and subscribed to before me on the ih of January, 2008 ~ udge Ken O. Nix, Cobb Superior Court Judge u D u MUNICIPAL COURT JUDGE OATH OF OFFICE I, E. Alton Curtis. Jr., do solemnly swear that I will well and truly conduct myself as Municipal Court Judge of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as City Municipal Court Judge act as I believe for the best interests of the City of Smyrna. So help me God. Sworn an subscribed to before me on the th of January, 2008 Judge Ken O. Nix, Cobb Superior Court JuClge CITY SOLICITOR OATH OF OFFICE I, 1. William (Bill) Morse, do solemnly swear that I will well and truly conduct myself as Solicitor of the City of Smyrna for the ensuing term, that I will faithfully enforce the charter and ordinances of the City of Smyrna to the best of my ability, without fear or favor, that I am not the holder of any unaccounted public money due the State or any political subdivision or authority thereof, and in all my actions as City Solicitor act as I believe for the best. terests of the City of Smyrna. So help me God. ,ML Sworn and subscribed to before me on the th of January, 2008 ~v~ Judge Ken o. Nix, Cobb Superior Court Judge