06-04-2007 June 4, 2007 Council Meeting
June 4, 2007
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The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The
meeting was called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All
council members were present. Also present were City Administrator Wayne Wright, City Clerk
Susan Hiott, City Attorney Scott Cochran, Finance Director David Boyd, Budget Officer Greg
Van Antwerp and representatives of the press.
Invocation was given by Reverend John C. Hearst from Mount Zion First Baptist Church
followed by the pledge to the flag.
AGENDA CHANGES:
There were none.
MAYOR'S REPORT:
There was none.
LAND ISSUES/ZONING/ANNEXATION:
(A) Public Hearing - Approval of extension of the 60-day moratorium on the issuance of
building permits for new construction and rehabilitation for any single building in excess
of 100,000 square feet within the Smyrna Downtown Design Districts 1 and 2 in
the City of Smyrna
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Council Member Newcomb stated this moratorium was initiated at a special called meeting held
on May 8, 2006.
MOTION: Council Member Newcomb made a motion to approve extension of the 60-day
moratorium on the issuance of building permits for new construction and rehabilitation for any
single building in excess of 100,000 square feet within the Smyrna Downtown Design Districts
1 and 2 in the City of Smyrna. The motion was seconded by Council Member Pritchett.
Mayor Bacon stated this is a public hearing and asked for public comment. There was none.
Motion was approved 7 - O.
PRIVILEGE LICENSE:
There were none.
FORMAL BUSINESS:
(A) Approval of Renewal of Suntrust Corporate Resolution and Certificate of Incumbency
Mr. Wright stated this action is an annual administrative function necessary for maintaining
certain City accounts.
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June 4. 2007
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MOTION: Council Member Wood made a motion to approve renewal ofthe Suntrust Corporate
Resolution and Certificate ofIncumbency. The motion was seconded by Council Member
Pritchett. Motion was approved 7 - O.
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(B) Approval of Resolution for Extending the Emergency 911 Surcharge
Mr. Wright stated this Resolution must be approved annually in order for the City to continue to
collect surcharges to defray the expense of providing 911 service. Mr. Wright stated staff
recommends approval of the Resolution.
MOTION: Council Member Wood made a motion to approve the Resolution for Extending the
Emergency 911 Surcharge in the amount of $1.50 per month per telephone service subscriber.
The motion was seconded by Council Member Lnenicka. Motion was approved 7 - O.
(C) Proposed Fiscal Year (FY) 2008 Budget
Mr. Boyd provided details to those present concerning new technology which was used in the
process of preparing this budget, and thanked everyone involved in the formulation effort. Mr.
Boyd stated the proposed budget is balanced and totals some 91.7 million dollars. Mr. Boyd
provided additional details concerning the composition of the budget. Mr. Boyd stated the FY
2008 general fund budget does not include a property tax increase. Council Member Wood
pointed out that the budget calls for only one new full-time City staff position. Council Member
McNabb commented favorably on the efforts made by Mr. Van Antwerp and Mr. Boyd in
connection with this year's budget process.
Council Member Wood stated this is the first hearing for the FY 2008 budget. Council Member
Wood stated the budget will be presented for adoption at the June 18,2007 meeting. Council
Member Wood stated a draft copy of the budget is available for public inspection at City Hall.
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COMMERCIAL BUILDING PERMITS:
There were none.
CONSENT AGENDA:
(A) Approval of May 21,2007 minutes
(B) Approve FY 2007 independent auditor
MOTION: Council Member Scoggins made a motion to approve the consent agenda. The
motion was seconded by Council Member McNabb. Motion was approved 7 - O.
COMMITTEE REPORTS:
Council Member Pritchett yielded the floor with no report.
Council Member Newcomb yielded the floor with no report.
Council Member Scoggins yielded the floor with no report.
Council Member McNabb yielded the floor with no report.
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June 4, 2007
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Council Member Smith yielded the floor with no report.
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Council Member Lnenicka thanked the City staff for their assistance with the recent Memorial
Day ceremony.
Council Member Wood yielded the floor with no report.
Mayor Bacon commented favorably about the recent Memorial Day ceremony. Mayor Bacon
congratulated Mr. Steve Ewing and the staff of Wade Ford for receiving the Ford Motor
Company's President's Award for excellence in customer service.
CITIZENS INPUT:
Mayor Bacon recognized Mr. Alex Backry, residing at 3459 Shawnee Trail, and Mr. Backry
expressed views regarding the recent City bid process for pest control services. Mr. Backry
provided details to those present concerning bid policies of other cities in Cobb County. Mr.
Backry asked why the pest control contract has not been sent out for bid in previous years. Mr.
Backry expressed concern about the fact that Barnes Exterminating was not contacted in
connection with the recent City bid process for pest control services. Mr. Backry suggested that
the City consider bidding policies such as those used by Marietta.
ADJOURNMENT:
With no further business, the meeting was adjourned at 7:56 p.m.
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June 4, 2007
A. MAX BACON, MAYOR
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CHARLES PETE WOOD, WARD 7
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N D. HIOTT, CITY CL~
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RON NEWCOMB, WARD 2
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SunTrust VISA Corporate Card Maintenance Form
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NAME OF COMPANY: City of Smyrna
TYPE OF REQUEST: _ New Account
Delete Account
_ Change Existing Account # 426627450001 7258
ACCOUNT INFORMA nON CHANGED:
Name
Address
Account Code
_ Monthly Credit Limit
_ Single Transaction Limit
L Other Annual extension
CARDHOLDER INFORMA nON:
Please complete only the appropriate spaces below to indicated change(s) needed.
Susan
D.
Hiott
First Name
Middle Initial
Last Name
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SocIal Security Number
Account Code
Unit No.
110 - ftJ5 - ~6 /~
Home Phone Number
7703195303
Business Phone Number
Monthly Reconciliation Statement Address
P.O. Box 1226
Smyrna, GA 30081
City
State
Zip
LIMITS
Single Transaction Limit
Monthly Credit Limit
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S4<4~4&/1l ) O. W~
Employee's Signature
~J2~~~ti Signature
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Date
IrfJ0
Dat.
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Resolution No. R2007-4
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CORPORATE RESOLUTION AND CERTIFICATE OF INCUMBENCY
(Commercial Credit Card Account)
I, Susan D. Hiott, hereby certify that I am the City Clerk and custodian of the records of the City
of Smyrna, a corporation duly organized and existing under the laws of Georgia; that the
following is a true and correct copy of certain resolutions duly adopted by the Board of Directors
of said corporation at a meeting held on the 4~day of June, 2007, at which a quorum was present;
and that the following resolutions are in conformity with the charter and by-laws of said
corporation and have not since been rescinded or modified.
RESOL VED, that this corporation enter into a commercial credit card account relationship with
SunTrust BankCard, N.A. ("Bank"); that anyone of the officers of this corporation listed below
be and is hereby authorized to enter into, execute and deliver in the name of and on behalf of the
corporation the agreements, documents or other instruments deemed reasonable or necessary to
establish the commercial credit card account relationship with Bank; and that this corporation
shall be bound by the terms and conditions of said agreements, documents or other instruments.
RESOLVED FURTHER, that the corporation shall furnish to Bank a certified copy of these ,
resolutions, which resolutions shall continue in full force and effect until written notice of the
recision or modification of the same has been received by Bank, and to furnish said Bank the
names and specimen signatures of the officer(s) named herein, and such persons from time to
time holding the above positions.
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I hereby certify that the following are the names and specimen signatures of the officer(s) listed in
the foregoing resolutions and that each presently holds the title indicated therein:
Wade S. Lnenicka Mayor Pro Tern
Name Title
A. Max Bacon Mayor
Charles "Pete" Wood Finance & Administration
Committee Chairperson
Susan D. Hiott City Clerk
Wavne P. Wright City Administrator
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of said
corporation this 4~day of June, 2007.
(Corporate Seal)
City of Smyrna
(legal name of corporation)
By:cf~{),Y(4-~
(print name) Susan D. Hiott
Title: City Clerk
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RESOLUTION No. R2007-3
EMERGENCY 911 TELEPHONE SERVICE
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WHEREAS, the City of Smyrna is operating an enhanced 911 system which facilitates the
dispatching of emergency services to the residents of Smyrna; and
WHEREAS, the City of Smyrna has imposed and collected a monthly 911 charge of $1.50 from
telephone subscribers within the area served by such system; and
WHEREAS, the City of Smyrna has established a separate restricted revenue fund into which the
911 charges are deposited; and
WHEREAS, these funds alone are not sufficient to pay for the operation of the enhanced 911
system; and
WHEREAS, the City of Smyrna must annually reaffirm the need for the $1.50 911 charge on
telephone subscribers;
NOW, THEREFORE, BE IT RESOLVED that the City of Smyrna City Council, by resolution,
reaffirm the necessity for the $1.50 911 charge on telephone subscribers served by the enhanced
911 system for the fiscal year.
_ Passed this 4th day of June, 2007.
ATTEST:
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Susan D. Hiott, City Clerk
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