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January 20, 1998 Council Meeting January 20, 1998 The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members were present. Also present was City Administrator Howard Smith, City Clerk Melinda Dameron, City Attorney Charles E. Camp, Fire Chief Larry Williams, Finance Director Claudia Edgar, Police Chief Stan Hook, Library Director Michael Seigler, Parks and Recreation Director Steve Ciaccio, Clean and Beautiful Coordinator Ann Kirk, Human Resources Director Mary Ann White, City Engineer Ken Hildebrandt, Chief Building Official Robin Broyles, Community Relations Director Maryclaire Andres, and representatives of the press. .. Invocation was given by Reverend T. T. Johnston, Calvary Baptist Church, followed by the pledge to the flag. CITIZENS INPUT: Mayor Bacon recognized Human Resources Director Mary Ann White. Ms. White and Chief Larry Williams presented Lt. Stephen Henry Gaddy with the Star Employee A ward. Lt. Gaddy thanked the mayor and council for the award. PUBLIC HEARINGS: (A) Ordinance Amendment - Appendix H - South Cobb Drive Urban Design Guidelines Mr. Smith stated this is the second reading of the proposed ordinance amendment. Mr. Smith stated the proposed ordinance for South Cobb Drive is a response to the changing nature of this section of Smyrna as well as Windy Hill Road. Mr. Smith stated the South Cobb Drive Urban Design Guidelines represents an overlay district similar to the Atlanta Road and Spring Road corridors. Mayor Bacon stated this is a public hearing and asked if anyone was present who wished to address this issue. There were no comments. ..... Councilman Scoggins made a motion that Appendix H - South Cobb Drive Urban Design Guidelines be approved. Councilman Newcomb seconded the motion. Motion was approved 7-0. (B) Ordinance Amendment - Appendix I - Windy Hill Road Urban Design Guidelines Mr. Smith stated this is the second reading of the proposed ordinance amendment. Mr. Smith stated the proposed ordinance for Windy Hill Road is a response to the changing nature of this section of Smyrna as well as South Cobb Drive. Mr. Smith stated the South Cobb Drive Urban Design Guidelines represents an overlay district similar to the Atlanta Road and Spring Road corridors. Mayor Bacon stated this is a public hearing and asked if anyone was present who wished to address this issue. There were no comments. Councilman Scoggins made a motion that Appendix I - Windy Hill Road Urban Design Guidelines be approved. Councilman Newcomb seconded the motion. Motion was approved 7-0. (C) Annexation of Unincorporated Island #28, Wells Drive, Pat Mell Road, Mell Court, Wells Circle, Dodge Street, Chrysler Avenue, Elizabeth Avenue The legal description of the property to be considered for annexation is as follows: Island 28 All that certain property situated and being in Land Lots 373, 420 and 445 of the 17th district and 2nd Section of Cobb County, Georgia, being Parcels 72, and 119 in Land Lot 373, Parcels 1,2,3,4,5,7, ..... 8,10,11,12,13,14,15,16,17,18,19,20,21,23,24,25,26,27, 28, 29,30,31,32,3334,35,36, 37,38,39,40,41,42,43,44,45,46,47,48,49,50,51, 52,53, 54, 55, 56, 57, 58, 59, 60, 61,62, 63, 64,65,66,67,68,69,70,75,85,88,89,90,91,92,93,94, 95, 96, 97, 98, 99, 100, 101, 102, 103, 104, 105, 106, 138 and 139 in Land Lot 420, and Parcels 14, 15, 16, 17,27 in Land Lot 445, and more particularly described as follows: BEGINNING at the common intersection of Land Lots 420,421,444 and 445, said point being the POINT OF BEGINNING; thence westerly along the common lot line of Land Lots 420 and 421 a distance of 970 feet more or less to a point; thence southerly a distance of 1375 feet more or less to a point on the common lot line of Land Lots 419 and 420; thence easterly along the common lot line of Land Lots of 419 and 420 January 20, 1998, meeting - continued a distance of 967 feet more or less to the common intersection of Land Lots 419,420, 445 and 446; thence northerly along the common lot line of Land Lots 420 and 445 a distance of 1020 feet more or less to a point on the southern right of way of Wells Circle; thence easterly along the southern right of way of Wells Circle a distance of 247 feet more or less to a point; thence northerly a distance of 110 feet more or less to a point; thence easterly a distance of 126 feet more or less to a point; thence northerly a distance of 282 feet more or less to a point on the common lot line of Land Lots 444 and 445; thence westerly along the common lot line of Land Lots 444 and 445 a distance of 286 feet more or less to the POINT OF BEGINNING. Also, BEGINNING at the intersection of the southern right of way of Pat Mell Road with the eastern lot line of Land Lot 373 said point being the POINT OF BEGINNING; thence westerly along the southern right of way of Pat Mell Road a distance of 210 feet to a point; thence southerly a distance of 200 feet more or less to a point; thence easterly a distance of 210 feet more or less to a point on the eastern lot line of Land Lot 373; thence northerly along the eastern lot line of Land Lot 373 a distance of 200 feet to the POINT OF BEGINNING. ...... Mr. Smith stated Island 28 is located in Land Lots 373, 420 and 445 of the 17th District, 2nd Section, Cobb County. He further stated the property is bounded on the north by Pat Mell Road and includes homes on Wells Drive, Wells Circle, Mell Court, Dodge Street, Chrysler Avenue and Elizabeth Avenue. Mr. Smith stated all property owners have been mailed a notice and it is proposed that the property be annexed to become a part of Ward 5 effective February 1, 1998. Mayor Bacon stated this is a public hearing and asked if there was anyone present who wished to address this issue. Several persons indicated they wished to speak. Councilman Cramer asked those persons to come forward and address the issue. The following persons spoke against the annexation citing increased taxes, preference not to receive services offered by the city, inability to operate a home-based business, fear of property being condemned by the city, complaints about odor from the Public Works Complex compost area. Mr. Jerry Loden, 2191 Elizabeth Avenue, Paul Henson, 2175 Elizabeth Avenue, Gerard Hauck, 2188 Elizabeth Street, Randy Jordan, 837 Wells Circle, Nancy Duncan, 854 Mell Court, William Morgan, 896 Chrysler Avenue, Lashawn Payne, 868 Dodge Street, Richard Barth, 907 Wells Circle, Douglas Payne, 868 Dodge Street, Jim Halliwell, 846 Dodge Street, James Kirkland, 2216 and 2224 Elizabeth Street, Donald Devel, 2135 Wells Drive, T. Lowe, 2199 Elizabeth Street, Eddie Goodman, 2201 Wells Drive. Several persons indicated they were told at a public meeting several years ago, perhaps in 1993, that their property would not be annexed into the city until the property owners petitioned the city for such annexation. ...., Councilman Newcomb stated this is an island surrounded by the city and the annexation of the property will resolve jurisdictional questions. He further stated the State of Georgia empowered municipalities to annex islands several years ago. He further stated the City of Smyrna has not discussed condemnation of property contained in that area. After a lengthy discussion, Councilman Cramer made a motion the above described property identified as Island 28 be annexed into the city effective February 1, 1998, to become a part of Ward 5. Councilman Hawkins seconded the motion. Mayor Bacon assured the residents the odor emanating from the public works complex compost area will be investigated and steps will be taken to correct the problem. Motion was approved 7-0. (D) Alcoholic Beverage License Request - Sumner Suites - Spring Hill Parkway - New Ownership - Retail Pouring of Beer, Wine and Liquor Mr. Smith stated Ms. Louise D. Stevens will be the agent for this establishment. Mr. Smith stated Ms. Stevens has been given a copy of the Alcoholic Beverage License Ordinance and the Business License Officer has reviewed the ordinance with her. He further stated the police department investigation revealed nothing that would preclude the issuance of the license to Ms. Stevens. Mr. Smith stated Ms. Stevens .... previously held the license for Sumner Suites and due to a change in ownership, it is necessary for her to reapply for the license. Mayor Bacon stated this is a public hearing and asked if anyone was present in opposition to the granting of this license request. There was no opposition. Councilwoman Capilouto stated Ms. Stevens has been before council before and was approved as the agent for this establishment. She further stated this request is due to a change in ownership of the Corporation. Ms. Capilouto stated the training program was discussed during the previous request by Ms. Stevens to be the agent for this establishment and further stated the Police Department investigation revealed nothing that would preclude the issuance of the license to Ms. Stevens. Councilwoman Capilouto made a motion January 20, 1998, meeting - continued to approve the alcoholic beverage license request for Sumner Suites, 2876 Springhill Parkway, with Ms. Louise D. Stevens as the agent for retail pouring of beer, wine and liquor. Councilman Hawkins seconded the motion. Motion was approved 7-0. (E) Alcoholic Beverage License Request - Amoco Food Mart - 2711 South Cobb Drive - Agent/Owner Change - Retail Package Beer and Wine '- Mr. Smith stated Mr. Ted Thomas Vongkultrup is requesting that the alcoholic beverage license for Amoco Food Mart at 2711 South Cobb Drive, be approved in his name for the retail sale of package beer and wine. Mr. Smith stated Mr. Vongkultrup has been given a copy of the alcoholic beverage license ordinance and the Business License Officer has reviewed it with him. Mr. Smith stated Mr. V ongkultrup is the owner/agent for this establishment and the police department investigation revealed nothing that would preclude the issuance of the license to the applicant. Mayor Bacon stated this is a public hearing and asked if anyone was present in opposition to the granting of this license request. There was no opposition. Councilman Cramer asked Mr. V ongkultrup if he had received a copy of the ordinance and if it had been reviewed with him. Mr. V ongkultrup responded that was correct. Mr. Cramer cautioned Mr. Vongkultrup that as owner/agent he would be responsible for the actions of his employees. He further informed Mr. Vongkultrup that the City of Smyrna Police Department occasionally conducts sting operations and if his company is found in violation of the ordinance, he would be cited to appear before the council to explain the violations. Mr. Vongkultrup responded he understood that. Councilman Cramer asked Mr. V ongkultrup to be sure he has a training program for his employees to prevent the sale of alcoholic beverages to underage persons. Councilman Cramer made a motion the alcoholic beverage license for the retail sale of package beer and wine with Mr. Ted Thomas Vongkultrup as the agent at Amoco Food Mart, 2711 South Cobb Drive, be approved. Councilman Lnenicka seconded the motion. Motion was approved 7-0. (F) Alcoholic Beverage License Request - Publix - 2148 South Cobb Drive - Agent Change - Retail Package Beer and Wine .... Mr. Smith stated Edward Thomas Davis is requesting that the alcoholic beverage license for Publix, 2148 South Cobb Drive, be approved in his name. He stated this is for the retail sale of package beer and wine. Mr. Smith stated a copy of the alcoholic beverage license ordinance has been given to Mr. Davis and has been reviewed with the Business License Officer. He further stated the police department investigation revealed nothing that would preclude the issuance of the license to Mr. Davis. Mayor Bacon stated this is a public hearing and asked if anyone was present in opposition to the granting of this license. There was no opposition. Councilman Cramer asked Mr. Davis about the training program for Publix employees and Mr. Davis responded they have a very intense training program. Councilman Cramer advised Mr. Davis that the City of Smyrna Police Department frequently conducts sting operations and reminded him if there is a violation at the location he would be cited before the council. Mayor Bacon stated he understands Publix conducts its own internal sting operations and he witnessed one such incident and the cashier passed the test. Mr. Davis responded they conduct their own sting operations monthly. Councilman Cramer made a motion that the agent change for Publix at 2148 South Cobb Drive for the retail sale of package beer and wine be approved with Mr. Edward Thomas Davis as the agent. Councilman Lnenicka seconded the motion. Motion was approved 7-0. FORMAL BUSINESS: .... (A) Authorize Mayor to Sign Renewal of 1990 Georgia Local Government Lease Pool Bond Series Resolution Councilman Lnenicka stated this form is necessary to continue participation in the GMA Lease Pool which the city has been doing since 1990. He further stated this is an administrative requirement. Mr. Lnenicka stated the three-page resolution will be available and on file in the office of the City Clerk. Councilman Lnenicka made a motion to authorize the Mayor to sign the renewal of the 1990 Georgia Local Government Lease Pool Bond Series resolution. Councilman Wood seconded the motion. Motion was approved 7-0. January 20, 1998, meeting - continued (B) Approval to Amend Speed Zone Ordinance Councilman Newcomb stated this proposed speed zone ordinance is to amend the existing ordinance by adding streets to the ordinance. Mr. Newcomb further stated when the council approves the streets, the list is submitted to the Department of Transportation for approval and then to the Department of Public Safety so that a speed detection device permit can be issued to include those streets as well as the streets previously approved. Councilman Newcomb stated there was one street in question on the list but stated he would like to approve the list tonight. Councilman Lnenicka stated he would not support the motion to approve the list. He stated one of the items on the list pertains to the newly constructed portion of the East/West Connector. He further stated the County has lowered the speed limit on the existing stretches of the road from 55 mph to 45 mph. Councilman Lnenicka stated the county is in turn asking the City of Smyrna to approve a 45-mph speed limit on the portion of the connector in Smyrna. Mr. Lnenicka stated it is a limited access highway built as a highway. He stated he strongly feels this is setting the pre- conditions to operate" speed traps" and revenue generating stations, which is not the purpose of the city's police department. Mr. Lnenicka stated he feels the road can support traffic traveling faster than 45 mph and he does not want to create the situation where the city's officers are writing tickets for persons driving faster than 45 mph. .... Councilman Newcomb stated this is the recommendation of the Police Chief and if the city posts a speed limit of 55 mph and the county portion remains posted at 45 mph, then indeed the city would be setting folks up for a "speed trap." Councilman Newcomb stated he feels the recommendation of Cobb County to post the road at 45 mph is based on their engineering studies and does not feel the city should contradict that. Mr. Newcomb stated the council has an opportunity to discuss this issue with the Cobb County D.O.T. at an upcoming work session. He stated if at that meeting, both jurisdictions wish to go to a higher speed limit, that could be done simultaneously. Mr. Newcomb further stated this portion of the East/West Connector has not been approved for running radar. Councilman Lnenicka stated he would like to have this issue tabled until after the city meets with Cobb County. Councilman Newcomb made a motion that the amendment to the speed zone ordinance be approved. Councilman Cramer seconded the motion. Motion was approved 5-2 with Councilman Lnenicka and Councilman Scoggins opposed. ..., (C) Validate Petition to Annex Property - Argo Road, Land Lot 618, 17th District, Cobb County, Georgia (1.39 Acres) Councilman Wood stated this is a small parcel that Chastain Glen, Inc., is developing on Argo Road. Mr. Wood stated the city previously annexed property for a subdivision and this is additional property for that subdivision. He further stated there will be several other parcels that will be coming into the city. He stated this parcel consists of 1.39 acres and the description of the property is as follows: Parcel # 1 All that tract or parcel of land lying and being in Land Lot 618 of the 17th District, Cobb County, Georgia, being 0.95 acres as per plat of survey dated September II, 1997, prepared by Gaskins Surveying Co., and being more particularly described as follows: Beginning at the common corner of Land Lots 607,608,617 and 618 of said District and Section; thence proceeding N 890 37' 51" E a distance of 698.44 feet to a 1" open top pipe found; thence proceeding N 14005' 14" E a distance of 198.75 feet to a 1" open pipe found; thence proceeding N 080 00' 00" E a distance of 203.89 feet to a 1" open top pipe found; said point being true point of beginning; thence proceeding N 890 19' 48" Wa distance of 199.37 feet to a I" open top pipe found; thence proceeding N 000 12' 27" W a distance of 100.67 feet to a 1" open top pipe found; thence proceeding S 890 17' 33" E a distance of 419.31 feet to a I" open top pipe found; thence proceeding S 060 46' 53" a distance of 27.97 feet to a I" open top pipe found; thence proceeding S 080 56' 09" W a distance of73.35 feet to a 1" open top pipe found; thence proceeding N 890 19' 48" W a distance of 205.60 feet to a 1" open top pipe found, said point being true point of beginning. ..., Parcel #2 All that tract or parcel of land lying and being in Land Lot 618 of the 17th District of Cobb County, Georgia, being 0.44 acres as per plat of survey dated September 11, 1997, prepared by Gaskins Surveying Co., and being more particularly described as follows: To find the true point of beginning commence at a 1" open top pipe found at the common corner of Land January 20, 1998, meeting - continued Lots 618,617,607, and 608, said District and Section; thence proceeding N 890 37' 51" E as measured along the land lot line common to Land Lots 618, 617, for a distance of 698.44 feet to a 112" open top pipe found; thence proceeding N 14005' 14" E for a distance of 198.75 feet to a I" open top pipe found; thence proceeding N 080 00' 00" E a distance of 103.62 feet to a 1" open top pipe found, said point being the true point of beginning. Thence running N 890 29' 53" W a distance of 185.78 feet to a 1" open top pipe found; thence running N 000 12' 27" W a distance of 100.00 feet to a 1" open top pipe found; thence running S 890 19' 48" E a distance of 199.37 feet to a 1" open top pipe found; thence running S 08000' 00" W a distance of 100.27 feet to a point, said point being the true point of beginning. Councilman Wood made a motion that the petition to annex the two parcels on Argo Road in Land Lot 68 I iIIIIIIf of the 17th District, 2nd Section, Cobb County, Georgia, be validated with a public hearing date scheduled for February 16, 1998. Councilman Hawkins seconded the motion. Motion was approved 7-0. ... .... (D) Validate Petition to Annex Property - North Mathews Street/Windy Hill Road - Land Lots 590, 591,634 and 635, 17th District, 2nd Section, Cobb County Georgia (19.5711 Acres) Mr. Smith stated an application has been received from seven individual property owners to annex a combined total of 19.5711 acres at the end of North Mathews Street and also fronting on Windy Hill Road. Mr. Smith stated an application is also pending for the rezoning and land use change to allow development of 96 single-family homes. Mr. Smith stated the property is located in Land Lots 590, 591, 634 and 635 of the 17th District, 2nd Section, Cobb County, Georgia and the description of the property is as follows: All that tract or parcel of land lying and being in Land Lots 590, 591, 634, and 635, 17th District, 2nd Section, Cobb County, Georgia, and being more described more particularly as follows: BEGINNING at the intersection of the westerly right of way of North Matthews (said right of way being 40 feet) and the northerly right of way of Hawthorne Avenue; thence running northerly along the westerly right of way of North Matthews a distance of 392 feet more or less to a point, being the true POINT OF BEGINNING; thence running south 890 34' 48" west for a distance of 200.0 feet to a point and corner; thence running north 000 16' 01" east for a distance of 299.86 feet to a point and corner; thence running south 890 34' 40" west for a distance of 384.11 feet to a point and corner; thence running north 01 0 29' 15" east for a distance of 299.71 feet to a point; thence running north 00042' 27" east for a distance of 300.00 feet to a point located on the southerly right of way of Windy Hill Road (having a variable right of way); thence running south 890 49' 23" east as measured along the southerly right of way of Windy Hill Road for a distance of 374.80 feet to a point; thence running south 880 00' 29" east as measured along the southerly right of way of Windy Hill Road for a distance of 165.33 feet to a point and corner; thence running south 01029' 55" east for a distance of 12.86 feet to a point and corner; thence running south 890 13' 00" east for a distance of 20.50 feet to a point and corner; thence running north 01 0 43' 33" west for a distance of 12.43 feet to a point and corner; thence running south 880 00' 29" east as measured along the southerly right of way of Windy Hill Road for a distance of 29.35 feet to a point and corner; thence running north 000 42' 27" east for a distance of 10.06 feet to a point and corner; thence proceeding easterly as measured along the southerly right of way of Windy Hill Road and following the curvature thereof an arc distance of 652.95 feet, said arc being subtended by a chord bearing north 830 02' 04" east for a distance of 652.18 feet and having a radius of 3,894.72 feet to a point and corner; thence running south 010 38' 40" west for a distance of 388.72 feet to a point; thence running south 01 0 35' 42" west for a distance of 100.0 feet to a point; thence running south 01 0 42' 35" west for a distance of 100.0 feet to a point; thence running south 02004' 23" west for a distance of 100.0 feet to a point and corner; thence running south 820 19' 06" west for a distance of 316.0 feet to a point and corner; thence running north 000 44' 28" east for a distance of 3.0 feet to a point and corner; thence running south 800 44 I 23" west for a distance of 316.0 feet to a point; thence running north 880 33' 40" west for a distance of 15.66 feet to a point located on the easterly right of way of North Matthews Road; thence running south 01026' 20" west as measured along the easterly right of way of North Matthews Road for a distance of 192.44 feet to the POINT OF BEGINNING. This tract contains 19.5711 acres. Councilman Scoggins made a motion that the petition to annex the property in Land Lots 590, 591, 634 and 635 of the 17th District, 2nd Section, Cobb County, Georgia, totaling 19.5711 acres at the end of North Mathews Street and also fronting on Windy Hill Road be validated with a public hearing date scheduled for February 16, 1998. Councilman Wood seconded the motion. Motion was approved 7-0. January 20, 1998, meeting - continued (E) Approval of Resolution - Acquisition of Property for Construction and Maintenance of Sewer Line Councilman Wood read the following resolution: "The foregoing issue having corne before the mayor and council and unanimously approved, it is hereby RESOL VED that the City of Smyrna is authorized to acquire the property of L. C. Scipio as shown on the survey marked as Exhibit" A" (on file in the office of the City Clerk), attached hereto and incorporated herein by reference, which is necessary and required for public purposes to construct and maintain a public sanitary sewer line to serve the citizens of Smyrna, Georgia. Such acquisition, for the public purpose of constructing and maintaining a sanitary sewer line, shall be carried out by Cochran, Camp & Snipes." ...., Councilman Wood made a motion the above resolution be approved. Councilman Wood stated for the record this is to provide sewer service to a new subdivision at Camp Highland Road/Argo Road and the city needs access to the line which serves the Highlands Park area. Councilman Lnenicka seconded the motion. Motion was approved 7-0. COMMERCIAL BUILDING PERMITS: (A) Community Transit Authority - To Install Bus Shelters Throughout the City of Smyrna Councilman Scoggins stated there are still some questions on the city's part as to where these shelters will be located. Councilman Scoggins made a motion the building permit for Community Transit Authority to install bus shelters throughout the City of Smyrna be tabled until February 16, 1998. Councilman Lnenicka seconded the motion. Motion was approved 7-0. (B) Metro Emissions, Inc. - Temporary Emissions Station (6 Months) - Service Merchandise Parking Lot (Cobb Parkway) Mr. Smith stated the applicant, John Brooks, Metro Emissions, Inc., is requesting permission to operate a testing site for a period of six months only. He stated the State law will change and the sites will then need to be permanent. Councilwoman Capilouto asked Mr. Brooks how long they have operated this station at the Service Merchandise location and he responded approximately eight years. Ms. Capilouto asked if he is requesting the permit until July 1, 1998, and he responded that is correct. ...., Councilwoman Capilouto made a motion that the permit for a Metro Emissions, Inc., for a temporary emissions station located in the Service Merchandise parking lot be approved for the period from now until July 1, 1998. Councilman Hawkins seconded the motion. Motion was approved 7-0. BID AWARDS: (A) Bid Award - Thermoplastic Traffic Striping (Public Works Department) Councilman Hawkins stated the Public Works Committee recommends the bid be awarded to the low bidder meeting specifications, Peek Pavement Marking. Councilman Hawkins then made a motion that the bid for thermoplastic traffic striping for the Public Works Department be awarded to Peek Pavement Marking, the low bidder meeting specifications, for a total price of $17,408.56. Councilman Cramer seconded the motion. Motion was approved 7-0. (B) Bid Award - Four Police Cars Councilman Newcomb stated it is the recommendation of the Police Committee to award the bid to Wade Ford. Councilman Newcomb made a motion the bid award for four police cars for the Uniform Division be awarded to Wade Ford for a total price per car of $21,814.40. He further stated Wade Ford is not the ...., low bidder but the price per car is only $61.40 higher per vehicle than the low bidder. He stated the low bidder is not located in the city limits of Smyrna and since the policy is to award bids, wherever possible, to local vendors, he is making the recommendation to award the bid to Wade Ford. Councilman Lnenicka seconded the motion. Motion was approved 7-0. CONSENT AGENDA: (A) Approval of January 5, 1998, Minutes (B) Approval to Use Council Chambers February 11, 1998, 6:30 - 9:30 p.m. for Ward 6 Meeting January 20, 1998, meeting - continued (C) (Vinings Forest Homeowners Association) Approval to Request Bids - Tolleson Multi-Purpose Building(Purchase of block Material, Truss System, Concrete, Window/Doors, and Refrigeration; Mechanical Bids - HV AC, Plumbing, Electrical; Material and Labor for Seamless Steel Roof; Labor Services (Only) for Masonry, Concrete, and Framing, Carpentry/Painting) - Parks and Recreation Department Approval to Request Bids - Installation of Approximately 1460 Linear Feet of 6" D.1. Water Piping, Taps Services and Fire Hydrant Approval to Request Bids - Warehouse Enclosure (Public Works Department) Approval to Request Bids 1500 Pound Vertical Pallet Lift for Warehouse (Public Works Department) Approval to Request Bids - Limb Chipper (Public Works Department) (D) (E) (F) .... (G) Councilman Wood made a motion that the Consent Agenda be approved. Councilman Lnenicka seconded the motion. Motion was approved 7-0. COMMITTEE REPORTS: Councilwoman Capilouto asked Chief Larry Williams for a report from the Fire Department. Chief Williams stated he has presented a copy of the annual report from the Fire Department to each of the elected officials. Chief Williams then reported on the statistics of the Fire Department. Councilwoman Capilouto read a letter of appreciation from a resident of Smyrna Towers commending the emergency response team that responded to a call at Smyrna Towers recently. Councilman Newcomb asked Chief Stan Hook for a report from the Police Department. Chief Hook stated that due to the loss of some computer records during the recent relocation of his department, he did not have statistics available this evening. He stated they are entering data into the system and hope to have statistics available within the next six weeks. Councilman Newcomb asked City Clerk/Court Administrator Melinda Dameron for a report on the Court Services Department. Ms. Dameron read the statistics for that department. .... Councilman Newcomb updated the citizens on the progress of Spring Road and again asked for their patience during the final stages of completion to Spring Road. Councilman Scoggins asked Steve Ciaccio for a report from the Parks and Recreation Department. Mr. Ciaccio reported on the statistics for his department and announced registration for activities coordinated through the Community Center. Mr. Ciaccio also reported on several parks projects currently underway. Councilman Scoggins asked Robin Broyles for a report from the Community Development Department. Mr. Broyles reported on the year end statistics for his department. Councilman Hawkins stated it was mentioned here tonight several times about the odor that exists at Public Works. He further stated he will contact that department tomorrow and try to find out what the problem is and further stated he is usually at the complex at least once a week or at least once every two weeks and he has never notice the odor. He stated he has never been told there is a problem at the location but promised to take care of it. Councilman Hawkins also stated he was astounded by the figures reported by Melinda Dameron on the Court Services Department. He then commended the Police Department and the Court Services Department for their efforts. ... Councilman Cramer asked Ann Kirk for a report on the Keep Smyrna Beautiful Department. Ms. Kirk reported the quarterly Adopt-a-mile pickup will be Saturday, January 24, 1998. Ms. Kirk also reported that she has never noticed any odor associated with the compost stored at Public Works nor has she ever received any complaints about the odor. Ms. Kirk reported the leaf vacuum collection service will continue through February. Ms. Kirk did ask the citizens who participate in the leaf collection program to be sure to rake the leaves to less than three feet of the curb but not to rake them into the street. Ms. Kirk then presented the recycling report for the month of December. Ms. Kirk announced the" Adopt-a-Mile" pickup program is scheduled for Saturday, January 24, 1998. Councilman Cramer asked Maryclaire Andres for a report from the Community Relations Department. Ms. Andres reported an article has appeared in the Georgia Trend Magazine; work is continuing on the Annual Report; special events brochure is being prepared; announced the dates of the Spring Jonquil Festival (04- 24 and 04-26); and congratulated Mayor Bacon on being recognized as the 1997 Cobb Citizen of the Year by the Marietta Daily Journal this month. January 20, 1998, meeting - continued Councilman Cramer expressed his appreciation for the support from the other council members during the island annexation hearing this evening. Councilman Lnenicka asked Claudia Edgar for a report from the Finance Department. Ms. Edgar reported on the city's financial condition and stated the city is ahead on revenues and the departments are doing an excellent job on holding expenses down. Ms. Edgar stated approximately 99 % of the tax revenues have been collected this year. Ms. Edgar reminded the citizens of the availability of automatic debit for their utility bills. Councilman Lnenicka stated he and Ann Kirk have been working with the Vinings Forest Homeowners Association to improve their recycling efforts. Councilman Lnenicka announced the city has billed the apartment complex on Spring Road for the work the city performed in conjunction with a water line break. ...., Councilman Lnenicka stated Vie Broyles, former Public Works Director, has been ill and wished him a speedy recovery. Councilman Wood asked Mary Ann White for a report from the Human Resources Department. Ms. White commended the employees of the city for their efforts and hard work they perform. Ms. White announced there is an opening for communications operators in the 911 Center. Councilman Wood asked Michael Seigler for a report from the Library. Mr. Seigler reported on the statistics for the library. Mr. Seigler reported there is a book discussion group that meets on the first Tuesday of each month and is open to the public. Mr. Seigler also reported the tax preparers will be at the library beginning the first Wednesday of February and will be available on Wednesdays through April 15. Mr. Seigler stated there is an interesting display by the Southern Order of Storytellers at the Library. He then announced that the genealogy class will begin February 7 and on February 14 there will be a special speaker at the library who will do a Valentine program at 2:00 p.m. Mayor Bacon stated the first of this year marked the completion of Wade Lnenicka's 10th year in office and congratulated him. Mayor Bacon then stated the city has been very fortunate not only this year but for the last few years in having a lot of good things go their way. He stated the city receives a lot of good publicity and a lot of attention and the envy of a lot of cities, not only in the metro area but also throughout the United States. He stated they attend a lot of meetings and believe it or not, a lot of folks have heard of Smyrna and its accomplishments. Mayor Bacon reminded everyone that the city made a commitment a couple or three years ago, that the city would evaluate all the positions annually to make sure the city does not get behind other cities and other municipalities salary wise. He stated this was done last year and upgraded some positions. He further stated he knew that Mary Ann White will do that again this year. He expressed his confidence in Ms. White and her staff that this will be done this year. He further stated as the city gets closer to the budget year in February he hopes the city is mindful that the city needs to keep up as much as they can with the surrounding areas. He stated he felt it is important that all the success the city has and all the numbers that were reported tonight, and how much money the city takes in through different revenues, whether it be through fines or whatever, that we need to make sure the employees are taken care of. He further stated the city has 361 employees and the last thing he thinks that any of the elected officials want to do is to make Smyrna back to what it used to be years ago when it was just a training ground for other cities. He stated if someone leaves because they've moved out of the city, state or county that is a little bit different but for the city to lose employees because of a few dollars the city ought to really take a good look at that. He stated he hoped that each year the city will continue to upgrade those positions. -- Mayor Bacon recognized Sue and Larry Brissey who were in attendance for the entire meeting. Mayor Bacon thanked them for attending the meeting and recognized them for their involvement in the community. With no further business, the meeting adjourned at 10:28 p.m. -- January 20, 1998, meeting - continued /~ '1 ~. to t, dC-J 4f1(/k- MELINDA DAMERON, CITY CLERK A. MAX BACON, MAYOR C. h (}.J\ \.tJ'i\~ l'o.fl ~ ~.~ j .......,.J CHARLENE CAPILOUTO, WARD 1 RON NEWCOMB, WARD 2 ... ~~~ CHARLES PETE WOOD, WARD 7 .. ....