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12-18-2006 December 18, 2006 December 18, 2006 ... The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members were present. Also present were City Administrator Wayne Wright, Deputy City Clerk Lee Miller, City Attorney Scott Cochran, Fire Chief Jason Lanyon, Public Works Director Scott Stokes, Library Director Michael Seigler, Keep Smyrna Beautiful Director Ann Kirk, Human Resources Director Chris Corey, Community Relations Director Jennifer Bennett, Finance Director David Boyd, Parks and Recreation Director Steve Ciaccio, Deputy Police Chief Mike Brown, Planner Rusty Martin, Assistant City Administrator Eric Taylor, Assistant Keep Smyrna Beautiful Director Virginia Davis and representatives of the press. Invocation was given by Pastor Ted Holley from Vinings First Baptist Church, followed by the pledge to the flag. AGENDA CHANGES: There were none. MAYOR'S REPORT: Mayor Bacon recognized Ms. Ashlei,Phillips from the Atlanta Regional Commission, and Ms. Phillips presented the CREATE Award for Quality in Education Partnership to the present officials. Ms. Phillips provided details to those present regarding the criteria used to select recipients ofthis award. Ms. Phillips congratulated the City's leadership for the efforts they have put forth to make the City of Smyrna eligible for this recognition. - Mayor Bacon recognized Ms. Kirk, and Ms. Kirk recognized members of the Keep Smyrna Beautiful Commission (KSB). Ms. Kirk stated KSB recently received a first place award from Keep Georgia Beautiful and that the City has received this award for ten consecutive years. Ms. Kirk stated the City was also recently recognized for waste reduction activities, and received a Distinguished Service Award from Keep America Beautiful. Mayor Bacon stated the great commitment of citizens to the community is what makes beautification and conservation efforts possible, and thanked the KSB associates for their hard work. Ms. Kirk commended Ms. Davis for her assistance with KSB programs and activities. LAND ISSUES/ZONINGS/ANNEXATIONS: (A) Public Hearing - Rezoning Request Z06-045 - 0.878 acre tract - R-15 to RAD Conditional - Church Street near Mann Street - Fairbanks Properties, LLC Mayor Bacon stated this rezoning request has been withdrawn. Mayor Bacon asked if there is anyone present in relation to this matter, and there was no response. PRIVILEGE LICENSE: There were none. - December 18. 2006 2 FORMAL BUSINESS: (A) Appointment of Ward 6 representative to the Keep Smyrna Beautiful Commission - MOTION: Council Member Lnenicka made a motion to reappoint Ms. Nell Robinson to another term on the Keep Smyrna Beautiful Commission as Ward 6 representative with a term to expire on December 31, 2008. The motion was seconded by Council Member Wood. Motion was approved 7 - O. (B) Public Hearing - Approval of a Resolution authorizing the City of Smyrna to collect a surcharge for enhanced wireless emergency 911 telecommunications for subscribers with a billing address within the jurisdictional boundaries ofthe City Mr. Wright stated the City proposes to raise the surcharge for enhanced wireless emergency 911 telecommunications to $1.50. Mayor Bacon stated this is a public hearing and asked for public comment. There was none. MOTION: Council Member Wood made a motion to approve Resolution No. R2006-6 A resolution of the City of Smyrna, Georgia for approval of a surcharge for enhanced wireless telecommunications connections for emergency 911 telephone service in the City of Smyrna, Georgia. The motion was seconded by Council Member Smith. Motion was approved 7 - O. (C) Reappointment of member to the Planning and Zoning Board MOTION: Council Member Wood made a motion to reappoint Mr. Earl Rice to another term on the Planning and Zoning Board as Ward 7 representative with a term to expire on December 31, 2008. The motion was seconded by Council Member Scoggins. Motion was approved 7 - O. - (D) Reappointment of member to the Keep Smyrna Beautiful Commission MOTION: Council Member Wood made a motion to reappoint Mr. Wayne Waldrip to another term on the Keep Smyrna Beautiful Commission as Ward 7 representative with a term to expire on December 31, 2008. The motion was seconded by Council Member Smith. Motion was approved 7 - O. COMMERCIAL BUILDING PERMITS: There were none. CONSENT AGENDA: (A) Approval of December 4, 2006 minutes (B) Approval of use of council chambers for a meeting of the Ivy Glen HOA on Wednesday, December 20th, 2006 at 7:00 PM. .... - December 18. 2006 3 (C) Approval of award of engineering services contract for an A TMS Master Plan to Iteris and authorization for execution of related contract documents Iteris is among a group of engineering firms selected by Council to provide SPLOST engineering services. They specialize in traffic signal studies. This project is budgeted in the SPLOST. The City Engineer and our program management firm, Croy-MSE recommend approval of this award. (D) Approval of award of construction services contract to Butch Thompson Enterprises for the installation of a right turn lane on Cooper Lake Road at the East / West Connector and authorization for execution of related contract documents Council has previously awarded a unit price contract to Butch Thompson Enterprises. Based on these unit prices, the construction amount is estimated at $138,218.92. This will be funded from the SPLOST account. The City Engineer and our program management firm, Croy-MSE recommend approval ofthis award. (E) Approval of award of construction services contract to Butch Thompson Enterprises for the installation of a right turn lane on Jonquil Drive at Spring Road and authorization for execution of related contract documents Based on these unit prices, the construction amount is estimated at $201,818. This will be funded from the Intersection Improvement portion of the SPLOST. The City Engineer and our program management firm, Croy-MSE recommend approval ofthis award. (F) - Approval of street closings for New Year's Eve event The City of Smyrna will be holding multiple New Year's Eve activities throughout the day and evening of New Year's Eve and early the morning of New Year's Day. Setup for events of the day that begin as early as noon on December 3 I will require street closings on Friday, December 30 through breakdown of event(s) which will occur in early morning hours of January 1,2007. (G) Approval for Atkins Park Tavern to hold permit for operation of cash bar stations at the City of Smyrna New Year's Eve Dance on December 31,2006 in the Smyrna Community Center (H) Award and execute park design service contract for the re-development of Jonquil Park RFQ 7-001 is a parks and recreation bond referendum funded project. Eight firms responded to the RFQ and 3 were interviewed by a staff selection committee. The committee and the City's bond program management team found the planning and architecture firm of Jon Benson and Associates, Inc. to score highest among the variables used to qualify those firms interviewed. The City Attorney has reviewed and approved jB+a's contract proposal for the Mayor's signature. (I) - Approval of purchase ofVOIP equipment and installation services RFP 7-009 was issued to get proposals for the new system and 4 vendors provided bids. They were: Logicallis - $273,992 Digitel - $276,811 Solarcom - $330,852 BellSouth - $318,080 Staff recommends approval of purchase of the Cisco VOIP equipment and installation services from Digitel. December 18, 2006 4 MOTION: Council Member Wood made a motion to approve the consent agenda. The motion was seconded by Council Member Smith. Council Member McNabb commended Mr. Wright and Mr. Addicks for their leadership in obtaining a VOIP system for the City. Council Member McNabb stated VOIP technology will allow the City to realize better functionality as - well as cost savings. Motion was approved 7 - O. COMMITTEE REPORTS: Mayor Bacon wished everyone a Merry Christmas. Council Member Pritchett recognized Mr. Stokes, and Mr. Stokes provided details to those present concerning current projects and the Public Works Department service schedule during the upcoming holiday. Council Member Pritchett recognized Ms. Kirk, and Ms. Kirk provided details to those present concerning the Recycling Center schedule during the upcoming holiday. Ms. Kirk provided details to those present concerning the upcoming Bring One for the Chipper Christmas tree recycling program. Council Member Pritchett wished everyone a Merry Christmas and a Happy New Year. Council Member Newcomb recognized Mr. Martin, who had no report. Council Member Newcomb wished everyone a Merry Christmas. Council Member Scoggins wished everyone a Merry Christmas and a Happy New Year. Council Member McNabb recognized Mr. Seigler, and Mr. Seigler provided details to those present concerning the holiday schedule at the City Library. Mr. Seigler thanked everyone for their support, and wished everyone a happy holiday season. - Council Member McNabb recognized Ms. Bennett, and Ms. Bennett provided details to those present concerning the City New Year's Eve celebration. Council Member McNabb recognized Mr. Ciaccio, and Mr. Ciaccio provided details to those present concerning the Community Center schedule for the upcoming holiday. Council Member McNabb wished everyone a Merry Christmas and a Happy New Year, and stated he looks forward to working successfully with everyone next year. Council Member Smith recognized Mr. Corey, who had no report. Council Member Smith thanked everyone for their cooperation during his tenure on the city council, and wished everyone a Merry Christmas. Council Member Lnenicka urged interested persons to attend the upcoming Ivy Glen HOA meeting. Council Member Lnenicka wished everyone a Merry Christmas. Council Member Wood recognized Mr. Boyd, and Mr. Boyd stated City property tax specialist Ms. Diane Davis is joining the Georgia Association of Tax Officials (GA TO). Mr. Boyd provided details to those present concerning the organizational objectives of GA TO. Council Member Wood commented favorably on Ms. Davis' diligence and expressed the view that establishment of an association between the City and GA TO is a positive development. - December 18. 2006 5 - Council Member Wood wished everyone a Merry Christmas and a Happy New Year. Mr. Wright expressed satisfaction at the City's numerous accomplishments during the previous year, and stated he looks forward to an even more productive 2007. Mr. Wright stated that key staff positions have been filled this year which have benefited the City. Mr. Wright wished everyone a Merry Christmas. CITIZENS INPUT: There was none. Mayor Bacon stated Capt. Fred Brack recently passed away. Mayor Bacon commented favorably on Capt. Brack's many years of service to the City police department and the community and expressed condolences to his family. ADJOURNMENT: With no further business, the meeting was adjourned at 8: 14 p.m. - A. MAX BACON, MAYOR ~->o.~ S SAN D. HIOTT, CITY CLERK - ~~~ ~~~ CHETT, WARD 1 RON NEWCOMB, WARD 2 .",' l:tk;:U- ~ MIC AEL McNABB, A 4 ~/ WADE S. LNENICKA, WARD 6 d~~~ CHARLES PETE WOOD, WARD 7 " - RESOLUTION No. R2006-5 - A RESOLUTION OF THE CITY OF SMYRNA, GEORGIA FOR APPROVAL OF A SURCHARGE FOR ENHANCED WIRELESS TELECOMMUNICATIONS CONNECTIONS FOR EMERGENCY 911 TELEPHONE SERVICE IN THE CITY OF SMYRNA, GEORGIA WHEREAS, the City of Smyrna is operating an enhanced 911 system which facilitates the dispatching of emergency services to the residents of Smyrna; and WHEREAS, Part 4, Article 2, Chapter 5 of Title 46 of the Official Code of Georgia Annotated, as amended by Act Number 881, Georgia Laws 1998, authorizes local governments to collect a surcharge for enhanced wireless 911 emergency telephone service for each wireless telecommunications connection subscribed to by persons or entities with a billing address within the jurisdictional boundaries of local governments; and WHEREAS, such charges may be collected at a rate of up to $1.50 per month for each wireless connection; and WHEREAS, such charges may be imposed by any local government which operates or contracts for the operation of an emergency 911 system capable of providing automatic number identification of wireless telecommunications connections and the location of the base number or cell site; and - WHEREAS, the City of Smyrna operates or contracts for the operation of an emergency 911 system capable of providing automatic number identification of wireless telecommunications connections and the location of the base number or cell site; and WHEREAS, a public hearing was conducted on the question of approving an enhanced wireless 911 surcharge in the City of Smyrna, Georgia on December 18, 2006; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Smyrna, Georgia that an enhanced wireless 911 surcharge be imposed upon each wireless telecommunications connection subscribed to by persons or entities with a billing address within the jurisdictional boundaries of the City of Smyrna, Georgia at the rate of $1.50 per month per wireless connection provided to each telephone subscriber. BE IT FURTHER RESOLVED that imposition of said wireless surcharge shall commence on the first day of the month of June, 2007, and that a copy of this Resolution shall be forwarded to each wireless telecommunications service purveyor providing service in the City of Smyrna, Georgia. - 1 - - - RESOLUTION No. R2006-5 IN WITNESS WHEREOF, this Resolution has been duly adopted by the governing body of the City of Smyrna, Georgia on the 18th day of December, 2006. A. Max Bacon, Mayor ATTEST: 2