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09192005 September 19, 2005 September 19,2005 - The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was called to order by presiding officer Mayor Pro Tern Wade S. Lnenicka at 7:30 o'clock p.m. All council members were present except Mayor Bacon and Council Member Wood. Also present were City Administrator Wayne Wright, Deputy City Clerk Lee Miller, City Attorney Scott Cochran, Fire Chief Jason Lanyon, Public Works Director Scott Stokes, Police Chief Stan Hook, Library Director Michael Seigler, Parks and Recreation Director Steve Ciaccio, Assistant Keep Smyrna Beautiful Director Virginia Davis, Human Resources Director Chris Corey, City Engineer Ken Hildebrandt, Chief Building Official Robin Broyles, Finance Director Claudia Edgar and representatives ofthe press. Invocation was given by Reverend Bob Milburn from Church ofthe Nazarene, followed by the pledge to the flag. AGENDA CHANGES: Mayor Pro Tern Lnenicka stated Mayor Bacon is out of town on business this evening. Mayor Pro Tern Lnenicka stated Council Member Wood is also out oftown at this time. ... Mayor Pro Tern Lnenicka stated the following agenda items will be tabled until subsequent meetings: Rezoning Request Z05-015 - GC (City) and R-20 (County) to RAD Conditional- 1.38 Acre Tract - Lois Street and Main Street - Pritchard Properties, LLC; Rezoning Request Z05-0 16 - R-15 to RAD Conditional- 1.98 Acre Tract - 1102 Bank Street - Pritchard Properties, LLC; Rezoning Request Z05-0 17 - RTD & RM-1 0 to RAD Conditional- .89/.35 Acre Tracts - 1580, 1586, 1592, 1598 and 1619 Walker Street - Gallagher and Junger Homes; Rezoning Request Z05-020 - R-15 to RAD Conditional- 3.996 Acre Tract - South Sherwood Road - Weaver & Woodbery Company; Rezoning Request Z05-018 - 01 to GC - 2.19 Acre Tract - 2720 South Cobb Drive - Capital Retail Holdings, LLC; Revision of Sign Ordinance {Ordinance #2005-35}; Approval of New Redevelopment Overlay District; Rezoning Request Z05-022 - LI to R-15 - 4921 Prince Road - City of Smyrna; Rezoning Request Z05-021 - FC to LC - 725 Windy Hill Road - City of Smyrna and Approval of Updated Zoning Map. Mayor Pro Tern Lnenicka stated an addition will be made to the consent agenda for approval of a temporary road closing for landscape work. MAYOR'S REPORT: Mayor Pro Tern Lnenicka stated that Mayor Bacon has advised he has sent a communication to State authorities identifying certain local gasoline retailers who mayor may not have been charging excessive prices for motor fuel during the recent supply shortages associated with Hurricane Katrina. Mayor Pro Tern Lnenicka stated that investigations into complaints of this type will be conducted by State authorities. LAND ISSUES/ZONINGS/ ANNEXATIONS: (A) Rezoning and Annexation - Lois Street and Main Street - Pritchard Properties, LLC (1) Public Hearing - Rezoning Request Z05-0 15 - GC (City) and R-20 (County) to RAD Conditional- 1.38 Acre Tract - Lois Street and Main Street - Pritchard Properties, LLC ... (2) Annexation Request -.828 Acre Tract - Land Lot 677, Parcels 1 & 2, I ih District, September 19,2005 2 2nd Section, Cobb County - 4544 Lois Street - Brian Bennett and Stephen Pritchard (3) Final Vote - Rezoning Request Z05-015 - GC (City) and R-20 (County) to RAD Conditional- 1.38 Acre Tract - Lois Street and Main Street - Pritchard Properties, LLC - Mayor Pro Tern Lnenicka asked if there is anyone present in relation to this rezoning request. Mayor Pro Tern Lnenicka stated this matter will be tabled until the October 3, 2005 council meeting, and encouraged interested persons to return at that time to be heard in relation to this rezoning request. Mayor Pro Tern Lnenicka stated that citizens with views or concerns regarding this rezoning request may also communicate directly with the City's officials. MOTION: Council Member Newcomb made a motion to table Rezoning Request Z05-015 - GC (City) and R-20 (County) to RAD Conditional for a 1.38 acre tract at Lois Street and Main Street for Pritchard Properties, LLC and annexation request for an .828 acre tract in Land Lot 677, Parcels I & 2, 1 ih District, 2nd Section, Cobb County at 4544 Lois Street for Brian Bennett and Stephen Pritchard and final vote on Rezoning Request Z05-0 15 from GC (City) and R-20 (County) to RAD Conditional for a 1.38 acre tract at Lois Street and Main Street for Pritchard Properties, LLC until the October 3, 2005 council meeting. The motion was seconded by Council Member Pritchett. Motion was approved 5 - o. (B) Public Hearing - Rezoning Request Z05-016 - R-15 to RAD Conditional- 1.98 Acre Tract - 1102 Bank Street - Pritchard Properties, LLC Mr. Wright stated the applicant is requesting to rezone the subject tract for construction of eight single-family houses. Mr. Wright stated the Planning and Zoning Board (PZB) and staff have recommended approval of the rezoning subject to a number of conditions. Mayor Pro Tern Lnenicka stated this is a public hearing and asked if there is anyone present in relation to this rezoning request. - Mayor Pro Tern Lnenicka recognized Ms. Vicki Hines, and Ms. Hines stated she is the owner of the subject property. Mayor Pro Tern Lnenicka asked Ms. Hines if she is agreeable to tabling this rezoning request, and Ms. Hines answered in the affirmative. MOTION: Council Member Scoggins made a motion to table Rezoning Request Z05-016 from R-15 to RAD Conditional for a 1.98 acre tract at 1102 Bank Street for Pritchard Properties, LLC until the October 3, 2005 council meeting. The motion was seconded by Council Member McNabb. Motion was approved 5 - O. (C) Public Hearing - Rezoning Request Z05-0 17 - R TD & RM-l 0 to RAD Conditional - .89/.35 Acre Tracts - 1580, 1586, 1592, 1598 and 1619 Walker Street - Gallagher and Junger Homes MOTION: Council Member Scoggins made a motion to table Rezoning Request Z05-017 from RTD & RM-I0 to RAD Conditional for .89 and.35 acre tracts at 1580,1586,1592,1598 and 1619 Walker Street for Gallagher and Junger Homes until the October 3, 2005 council meeting. The motion was seconded by Council Member Newcomb. Mayor Pro Tern Lnenicka encouraged interested persons to return on October 3 to be heard in relation to this rezoning request. Mayor Pro Tern Lnenicka stated that citizens with views or concerns regarding this rezoning request may also communicate directly with the City's officials. Motion was approved 5 - O. - September 19,2005 3 (D) Public Hearing - Rezoning Request Z05-019 - R-15 to RAD Conditional- 3.28 Acre Tract - 645, 3512, 3522 and 3532 South Sherwood Road and Tract near Lake Court Park - Weaver & W oodbery Company - Mr. Wright stated the proposal under consideration is for an exchange of the parcel to be rezoned at this meeting for a parcel of similar size. Mr. Wright stated the parcel received in exchange will be owned by the City. Mr. Wright stated the property is a part of Lake Court Park which is inaccessible and will be traded for property which is more accessible to the public and more appropriate for use as a park. Mr. Wright stated the 3.2 acre parcel will be added to the Sherwood Park subdivision plan which was approved during March of the current year. Mr. Wright stated approximately 25 units will be built on the subject property. Mr. Wright stated the Planning and Zoning Board (PZB) and staff have recommended approval of the rezoning subject to a number of conditions. Mayor Pro Tern Lnenicka stated this is a public hearing and asked ifthere is anyone present in relation to this rezoning request. - Council Member McNabb recognized Mr. Garvis Sams, an attorney representing the applicant, and asked Mr. Sams to provide details to those present concerning the proposed plan changes. Mr. Sams stated that, if the zoning amendment is approved, the total site will comprise 11.61 acres with a total of 87 homes at a density of 7.5 units per acre. Mr. Sams stated the same conditions will apply, and that the selling prices and dimensions ofthe dwellings will also remain unchanged. Mr. Sams provided to those present a summary of the stipulations agreed to at the initial rezoning of the subject property in March of the present year along with general information concerning the planned development. Mr. Sams stated the applicant is agreeable to all the stipulations ofthe rezoning as formulated by the City staff. Mr. Sams stated the proposed property exchange is an opportunity for the City to reconfigure a park with land that can be more fully utilized while redeveloping an area into new housing which fits well into the community. Council Member McNabb asked Mr. Sams to comment on screening measures and stormwater runoff controls proposed for the area along the eastern boundary ofthe new property configuration. Mr. Sams administered the oath to Mr. Woodbery, and Mr. Woodbery stated that, during March of the current year, residents adjacent to the subject property indicated installation of a 6' high wooden privacy fence between their properties and the new development would be acceptable. Mr. Woodbery stated a 6' wide evergreen landscape buffer is also planned as part of the screening measures for the new subdivision. At Council Member McNabb's request, Mr. Woodbery provided details to those present concerning the composition and density ofthe plantings in the proposed landscape buffer. Council Member McNabb asked Mr. W oodbery if he agrees that the landcape buffer will extend along the north to south boundary on the reconfigured eastern side of the property, and Mr. Woodbery answered in the affirmative. - MOTION: Council Member McNabb made a motion to approve Rezoning Request Z05-019 from R-15 to RAD Conditional for a 3.28 acre tract on South Sherwood Road and a tract near Lake Court Park for Weaver & Woodbery Company. The motion was seconded by Council Member Scoggins. Mayor Pro Tern Lnenicka asked if this motion is for approval of a land exchange, and Council Member McNabb answered in the affirmative. Council Member McNabb stated a written agreement establishing terms for the land exchange will be voted on at a subsequent meeting. Council Member McNabb stated this rezoning action pertains to park land owned by the City in order to make it available for development by the applicant. Mayor Pro tern Lnenicka asked if this action will authorize the mayor to execute the land exchange when both parties are ready to make final arrangements for this agreement, and Council Member McNabb answered in the affirmative. An unidentified person asked if Rezoning Request Z05-017 was September 19,2005 4 approved, and Mayor Pro Tem Lnenicka advised that rezoning request was tabled until the October 3, 2005 council meeting. Motion was approved 5 - O. MOTION: Council Member McNabb made a motion to approve authorization for the mayor to sign the land exchange agreement between the City of Smyrna and Weaver and Woodbery Company when the terms and conditions have been mutually and satisfactorily negotiated. The motion was seconded by Council Member Scoggins. Council Member Newcomb stated he supports this motion and proposal for a land exchange because he believes it is consistent with the original agreement. Council Member Newcomb stated he believes this exchange is in the best interests of the entire community, and expressed appreciation to the applicants for their cooperation in this process. - Mayor Pro Tem Lnenicka recognized Mr. Brian Duplessis, residing at 2245 Austin Lake Drive, and the oath was administered to Mr. Duplessis by Mr. Cochran. Mr. Duplessis stated that at a meeting he attended a few years ago, City officials seemed to indicate to him that the subject property owned by the City and presently earmarked for exchange was to be kept as greenspace indefinitely. Mr. Duplessis expressed the view that the City seems to be exchanging an attractive, verdant property for one that appears to be blighted. Mr. Duplessis expressed concern at the fact that residents who tried to acquire the subject property were told it is not available because it is to be maintained as greenspace, yet the same property is now being ceded for development. Mayor Pro Tem Lnenicka stated he was present at the meetings alluded to by Mr. Duplessis, and that at that time, the City had been asked to sell part of Lake Court Park to some of the adjacent property owners. Mayor Pro Tem Lnenicka stated a citizens task force was collaborating with a consulting firm to evaluate the City's future recreation needs at that approximate time, and that their research revealed a high priority need for the City to acquire more park land. Mayor Pro Tem Lnenicka stated this finding was a factor in the decision at that time to not sell the subject property. Mayor Pro Tem Lnenicka stated that redevelopment of the subject property should have a favorable impact on the values and aesthetics of adjacent properties. Mayor Pro Tem Lnenicka stated he believes there was no intent on the City's part to mislead any of the residents of the affected area. Mayor Pro Tem Lnenicka stated that the proposed exchange will result in better utilization ofthe City's park land and make it more accessible to the general public. - The motion was approved 5 - O. (E) Public Hearing - Zoning Amendment Request Z05-020 - Addition of Tract 2- 7.27 Acre Tract - 645,3512,3522 and 3532 South Sherwood Road and Tract near Lake Court Park - Weaver & W oodbery Company Mr. Wright stated the applicant is proposing to add the additional tract into the plan previously approved for the Sherwood Park subdivision on March 21, 2005. Mr. Wright stated this addition is expected to create a more unified subdivision and allow better connectivity for the streets within the development. Mayor Pro Tem Lnenicka stated this is a public hearing and asked for public comment, and the oath was administered to at least two persons by Mr. Cochran. An unidentified person stated he resides on Walker Street, and expressed concerns about flooding at that location. The unidentified person stated that some people are living near his residence without electricity and water. Mayor Pro Tem Lnenicka asked the unidentified person if he is speaking in regard to Rezoning Request Z05-017 on Walker Street, and the unidentified person answered in the affirmative. Mayor Pro Tem Lnenicka stated that rezoning request has been - September 19,2005 5 - tabled. At the unidentified person's request, Mayor Pro Tern Lnenicka provided clarification to those present as to what tabling an agenda item entails. The unidentified person expressed concerns about difficulties encountered when trying to maneuver a vehicle on Walker Street and the possible impact of more construction in that area on traffic flow. Mayor Pro Tern Lnenicka asked the unidentified person to contact Council Member Scoggins regarding this matter. Mayor Pro Tern Lnenicka encouraged the unidentified person to return on October 3 to be heard in relation to that rezoning request. Council Member McNabb stated this measure is for amendment of the previously approved plan to add the rezoned acreage to the Sherwood Park neighborhood with the same stipulations approved for the original rezoning. Mr. Sams stated he wishes to incorporate by reference the comments he made in regard to the preceding measure and that he agrees with Council Member McNabb's description ofthe proposed action. Mr. Sams stated all the stipulations agreed to by the applicant at the initial rezoning in March will remain in effect. Mayor Pro Tern Lnenicka recognized Ms. Paula Nash, residing at 630 South Sherwood, and Ms. Nash expressed concerns about what she described as zoning creep. Ms. Nash stated that redeveloping the trailer park which previously occupied the subject property is a positive step. Ms. Nash stated that one of the new proposed patio homes will be built in close proximity to her residence. Ms. Nash stated she is concerned about high density zoning in the area of her residence. Ms. Nash stated she is concerned that her house will become an island surrounding by high density development. Ms. Nash stated the essential character of her neighborhood seems to be changing as a result of the redevelopment which is occurring. Ms. Nash expressed concerns about possible traffic congestion which could result from redevelopment in the subject area. - MOTION: Council Member McNabb made a motion to approve Zoning Amendment Request Z05-020 for addition of Tract 2 at South Sherwood Road and tract near Lake Court Park for Weaver & Woodbery Company as an amendment to Sherwood Park with the same stipulations as the previous zoning request. The motion was seconded by Council Member Scoggins. Motion was approved 4 - O. (Clerk's Note: Council Member Pritchett was not present at the time ofthis vote) MOTION: Council Member McNabb made a motion to table the zoning request for a 3.996 acre tract on the west side of South Sherwood Road, which will also be known as Tract 1, for addition to South Sherwood Park until the October 17,2005 council meeting. The motion was seconded by Council Member Scoggins. Motion was approved 4 - O. (Clerk's Note: Council Member Pritchett was not present at the time of this vote) (F) Public Hearing - Rezoning Request Z05-018 - 01 to GC - 2.19 Acre Tract - 2720 South Cobb Drive - Capital Retail Holdings, LLC Mayor Pro Tern Lnenicka stated this matter will be tabled until the October 3,2005 council meeting, and encouraged interested persons to return at that time to be heard in relation to this rezoning request. Mayor Pro Tern Lnenicka stated that citizens with views or concerns regarding this rezoning request may also communicate directly with the City's officials and staff. MOTION: Council Member Smith made a motion to table Rezoning Request Z05-018 from OJ to GC for a 2.19 acre tract at 2720 South Cobb Drive for Capital Retail Holdings, LLC until the October 3,2005 council meeting. The motion was seconded by Council Member Newcomb. Motion was approved 5 - O. - September 19, 2005 6 (G) Public Hearing - Revision of Sign Ordinance {Ordinance #2005-35} MOTION: Council Member Newcomb made a motion to table revision of Sign Ordinance {Ordinance #2005-35} until the October 3,2005 council meeting. The motion was seconded by Council Member Pritchett. Mayor Pro Tem Lnenicka stated this matter will be tabled until the October 3, 2005 council meeting, and encouraged interested persons to return at that time to be heard in relation to this ordinance revision. Motion was approved 5 - O. - (H) Public Hearing- Approval of New Redevelopment Overlay District MOTION: Council Member Newcomb made a motion to table approval of a new Redevelopment Overlay District until the October 3,2005 council meeting. The motion was seconded by Council Member Pritchett. Mayor Pro Tem Lnenicka stated this matter will be tabled until the October 3, 2005 council meeting, and encouraged interested persons to return at that time to be heard in relation to this matter. Motion was approved 5 - O. (I) Public Hearing - Rezoning Request 205-022 - LI to R-15 - 4921 Prince Road - City of Smyrna MOTION: Council Member Newcomb made a motion to table approval of Rezoning Request Z05-022 from LI to R-15 at 4921 Prince Road for the City of Smyrna until the October 3, 2005 council meeting. The motion was seconded by Council Member Pritchett. Motion was approved 5 - O. (1) Public Hearing - Rezoning Request Z05-021 - FC to LC - 725 Windy Hill Road - City of Smyrna MOTION: Council Member Smith made a motion to table Rezoning Request Z05-021 from FC to LC at 725 Windy Hill Road for the City of Smyrna until the October 3, 2005 council meeting. The motion was seconded by Council Member Newcomb. Mayor Pro Tem Lnenicka stated this rezoning request will be tabled until the October 3, 2005 council meeting, and encouraged interested persons to return at that time to be heard in relation to this matter. Mayor Pro Tern Lnenicka stated that citizens with views or concerns regarding this rezoning request may also communicate directly with the City's officials. Motion was approved 5 - O. - (K) Public Hearing - Approval of Updated Zoning Map MOTION: Council Member Newcomb made a motion to table approval of an updated Zoning Map until the October 3,2005 council meeting. The motion was seconded by Council Member McNabb. Mayor Pro Tem Lnenicka stated that draft copies of this map are available for public inspection at the Community Development department. Motion was approved 5 - O. (L) Public Hearing - Rezoning Request Z05-008 - R-15 to RAD Conditional - 1.601 Acre Tract - Land Lot 446, Turner Drive - Belmont Development Mr. Wright stated the applicant is requesting rezoning of the subject parcel for construction of six single-family residences as an addition to the development previously approved by the city council. Mr. Wright stated PZB has recommended approval of the request at an overall density of 4.61 units per acre. - September 19, 2005 7 Mayor Pro Tem Lnenicka stated this is a public hearing and asked for public comment. There was none. - At Council Member Smith's request, Mr. Hatcher provided details to those present concerning the plans for the acreage to be added. Mr. Hatcher stated the proposed addition of land to the development will provide an overall total of 26 lots. Mr. Hatcher stated the proposed addition and related changes will make it possible to eliminate the access on Turner Drive. Mr. Hatcher stated the City's updated Stream Buffer Ordinance has influenced the manner in which the lots will be oriented. Mr. Hatcher stated the planned homes will include features which will appeal to mature occupants. Mr. Hatcher stated he is agreeable to the stipulations in effect for the original rezoning being applicable to this rezoning as well. Mayor Pro Tern Lnenicka asked what the distance is between the proposed buildings and the closest point to the stream on the subject property. Mr. Hatcher stated the buildings will be over 75' away from the stream. Mayor Pro Tem Lnenicka asked Mr. Hatcher if it is correct that there will be no encroachment on any stream buffer by this addition, and Mr. Hatcher answered in the affirmative. Mayor Pro Tem Lnenicka asked Mr. Hatcher if the hardwood trees near the creek bank will be left intact, and Mr. Hatcher answered in the affirmative. Mayor Pro Tem Lnenicka asked Mr. Hatcher if he is agreeable to a condition requiring that any vacant building on the subject property be boarded up within 30 days and demolished within 60 days, and Mr. Hatcher answered in the affirmative. Mayor Pro Tem Lnenicka asked Mr. Hatcher what the selling prices ofthe new houses will be, and Mr. Hatcher stated the prices will range from around $250,000 to $340,000. Council Member Smith asked Mr. Hildebrandt if it is customary for water detention measures to be located beneath a City street. Mr. Hildebrandt stated underground installation of water detention structures is not a common practice, but it can be allowed if sound structures made from reinforced concrete are utilized instead of corrugated metal pipe. - MOTION: Council Member Smith made a motion to approve Rezoning Request Z05-008 from R-15 to RAD Conditional for a 1.601 acre tract at Land Lot 446 at Turner Drive for Belmont Development subject to zoning stipulations originally approved for the development and additional stipulations calling for installation of a fountain and a requirement for any vacant building(s) on the subject property to be boarded up within 30 days and demolished within 60 days. Mayor Pro Tem Lnenicka asked Mr. Hatcher ifhe is agreeable to the stipulations as specified, and Mr. Hatcher answered in the affirmative. The motion was seconded by Council Member McNabb. Motion was approved 5 - O. (M) Public Hearing - Zoning Amendment - Addition of Housing Units (Rezoning Request Z05-005) - Land Lot 446, Turner Drive and Belmont Circle - Belmont Development MOTION: Council Member Smith made a motion to approve a zoning amendment for addition of six detached senior living units to previously approved development Z05-005 for an overall density of 4.61 units per acre. The motion was seconded by Council Member McNabb. Motion was approved 5 - o. PRIVILEGE LICENSE: There were none. FORMAL BUSINESS: (A) Appointment of Ward 6 Representative to the Parks and Recreation Commission - Mayor Pro Tem Lnenicka stated Ms. Julia Morini, residing on Hickory Circle, has been serving as a Parks and Recreation Commission (PRC) representative in an interim capacity since the previous Ward 6 representative relocated outside the Smyrna area. Mayor Pro Tem Lnenicka stated Ms. Morini has provided valuable service to the community as a commission member and -\.Q.' . has expressed interest in being reappointed for a regular term on the PRe. :\v .J ,\\ .,f ~\ "\ "'" '.~' ."r' ;.{~/ ~~~ "J f""\. C \0"'.j" .,0 6 , ,.' I.- /y ,for J . " .(\ r'.' \.... (B) . (} v '0 !~ ,.'--' /' V:\t cp c\ frr September 19. 2005 8 - MOTION: Council Member Pritchett made a motion to appoint Julia Morini to a two-year term .~ on the Parks and Recreation Commission. The motion was seconded by Council Member .. c.r . Newcomb. Motion was approved 5 - O. '" r"C." \', Public Hearing - Approval of Resolution of Submittal for Solid Waste Management Plan {Resolution R2005-6} Mr. Wright stated a solid waste management plan (SWMP) is required by the State of Georgia for all local governments. Mr. Wright stated the City's SWMP has been prepared by the City in collaboration with PBS & J consultants. Mr. Wright stated the plan calls for a continuation of activities currently conducted by the City including various collection services and dissemination of information to the public concerning recycling and other programs. Mr. Wright stated one goal identified in the SWMP is a plan for expanding the City's Recycling and Education Center in FY 2007. Mr. Wright stated a public hearing in connection with this plan and a Resolution for submittal of the plan to State authorities are required by law. Mr. Wright stated a representative ofPBS & J is present to answer questions regarding the SWMP, and that Mr. Stokes is also available for questions. Council Member Pritchett stated this is the second public hearing for the SWMP. Mayor Pro Tem Lnenicka stated this is a public hearing and asked for public comment. There was none. Council Member Pritchett read the Resolution to those present. - MOTION: Council Member Pritchett made a motion to approve the Resolution of Submittal for the Solid Waste Management Plan. The motion was seconded by Council Member Newcomb. Motion was approved 5 - O. COMMERCIAL BUILDING PERMITS: There were none. CONSENT AGENDA: MOTION: Council Member Newcomb made a motion to suspend the rules for addition of an item to the consent agenda. The motion was seconded by Council Member Scoggins. Motion was seconded 5 - O. MOTION: Council Member Newcomb made a motion to add item 8 G to the consent agenda *(Approval of Closure of Deerwood Parkway from Concord Road to Doeskin Lane on the evening of Wednesday, September 21, 2005 for a landscaping project by a neighborhood group). The motion was seconded by Council Member Pritchett. Motion was seconded 5 - O. (A) Approval of September 6, 2005 Minutes (B) Approval of Special Event ("Hand-crafted Smyrna Brew-Fest") in the Market Village on Saturday, September 24, 2005 - September 19, 2005 9 - Organizer is requesting the top fountain area of the Market Village terminating at the Village Gourmet and Italio's access to the remainder of the Market Village -lower portion approaching City Hall to remain open to vehicle traffic. Additional street closings dependent upon site plan and portables placements. (C) Request for special event in the Market Village (All The Hits Q 100 "Smyrnabration") on Saturday, October 1,2005 Requested street closings are as follows: Top semi-circle of the Market Village at the Atlanta Road entrance, fountain area and the main vehicle corridor of the Market Village, terminating a the turn at Village Pottery and Charter Communications (leaving the King Street entrances to the Market Village open to allow passage behind Market Village buildings Vehicle traffic is restricted to allow for pedestrian traffic in the Market Village only. Streets would be closed as early as 9:00 a.m. on Saturday, Oct. 1 through cleanup after the event, occurring around or after midnight. (D) Revision of City of Smyrna Personnel Policies and Procedures As a means to comply with the ever changing laws and to maintain good human resources functions, the Human Resources Department along with the assistance from Elarbee, Thompson, Sapp & Wilson (GIRMA Attorneys) recommend the revision ofthe following City of Smyrna Personnel Policies and Procedures: (20) Sick Leave, (21) Pay Plan, (22) Incentive Proficiency Pay, (23) Educational Assistance and (16) Annual Leave Donation. A new Rehire Policy is also being proposed. If approved this particular will be placed under section (9) of the City of Smyrna Personnel Policies and Procedures Manual. Staff recommends approval of these policy updates. - (E) BID AWARD BID # 06-009 Bids were solicited for an addition to repair and store small equipment at Public Works. Six vendors were solicited for bids with two responding as follows: Advance Metro Construction Inc. 20' x 60' x 12' 20' x 70' x 12' $22,675.00 $23,975.00 Wayne Moody Builder 20' x 60'x 12' 20' x 70' x 12' $23,374.00 $25,081.00 Public Works and Purchasing have reviewed the bids and recommend bid award to the lowest bidder for the 20' x 70' x 12' addition to Advanced Metro Construction, Inc. for $23,975.00. (F) Approval of use of Council Chambers by the Williams Park Neighbors on Tuesday, October 11,2005 for a meeting from 7:00 p.m. until 9:00 p.m. (G) * Approval of Closure of Deerwood Parkway from Concord Road to Doeskin Lane on the evening of Wednesday, September 21,2005 for a landscaping project by a neighborhood group - September 19,2005 10 MOTION: Council Member McNabb made a motion to approve the consent agenda. The motion was seconded by Council Member Pritchett. Motion was approved 5 - O. COMMITTEE REPORTS: - Council Member Pritchett recognized Mr. Stokes, and Mr. Stokes provided details to those present regarding current Public Works Department projects. Council Member Pritchett recognized Ms. Davis, and Ms. Davis provided details to those present concerning current Keep Smyrna Beautiful activities, including the recent work glove luncheon. Ms. Davis stated a list of individuals and organizations who donated items for the event are listed on the City website. Council Member Pritchett provided details to those present concerning efforts and ways to contact the U.S. Congress regarding the revision of medical insurance practices in order to provide improved coverage and care for mastectomy patients. Council Member Newcomb recognized Mr. Broyles, and Mr. Broyles provided details to those present concerning current building permit statistics. Council Member Scoggins yielded the floor no report. Council Member McNabb recognized Ms. Bennett, and Ms. Bennett provided details to those present regarding the successful and well-attended Spice of Life event on September 17. Ms. Bennett thanked the event's sponsors, FISH 104.7, V 103, Flavors Magazine, Kenny's Key Lime Pie, Waste Management and Cohutta Water, for their support of this event. Ms. Bennett expressed appreciation the Parks and Recreation staff and to her assistants in Community Relations for the hard work they put forth which helped to make this event a success. Mayor Pro Tern Lnenicka stated he heard many favorable comments from visitors and citizens about the Spice of Life event. Council Member McNabb commended Ms. Bennett for the manner in which the Spice of Life event was promoted. Council Member McNabb stated the manner in which this event was promoted reflects the kind of quality and joie de vivre that the City of Smyrna has come to represent. - Council Member McNabb recognized Mr. Seigler, and Mr. Seigler provided details to those present concerning recent Library events and activities. Mr. Seigler stated that temporary library cards have been issued at no charge to persons displaced by the recent hurricane activity in the Gulf Coast region so that these persons can utilize internet service and avail themselves of other library resources and materials. Mr. Seigler stated that Library staff members have also prepared packages of books and other materials for the children of hurricane evacuees. Mr. Seigler stated that subsequent publicity related to this program has attracted cash and in-kind donations from Golden K, Friends of the Library, the City of Smyrna and an elementary school in Woodstock to continue to provide books and other items for the children of persons displaced by Hurricane Katrina. Mayor Pro Tern Lnenicka expressed appreciation to those persons and organizations which have donated their time as well as resources for this very worthwhile activity. Mr. Seigler stated the Friends of the Library will be hosting a dinner theatre soon and that details regarding this event will be posted on the website. Mr. Seigler that the Friends of the Library have received donations totaling over $2,400 in memory of the late Dr. Bill Lnenicka, and that these resources will be used to acquire history books for the City Library. - SePtember 19.2005 11 - Council Member McNabb recognized Mr. Ciaccio, and Mr. Ciaccio provided details to those present regarding new fitness equipment acquired by the City which was funded by the Parks Bond Referendum. Mr. Ciaccio provided details to those present concerning planned recreational activities in the City. Council Member Smith recognized Mr. Corey, and Mr. Corey provided details to those present concerning positions for which the City is currently recruiting. At Council Member Smith's request, Mr. Corey provided details to those present concerning recent wellness program activities. Mayor Pro Tern Lnenicka recognized Ms. Edgar, who had no report. Council Member Lnenicka recognized Chief Hook, who had no report. Council Member Lnenicka recognized Chief Lanyon, and Chief Lanyon provided details to those present concerning the new Station 3 building on Spring Road. Chief Lanyon reported that some City fire department personnel are in Mississippi providing assistance in the areas affected by the recent hurricane. Mayor Pro Tern Lnenicka thanked the volunteers who have provided aid to the areas affected by Hurricane Katrina. Mayor Pro Tern Lnenicka thanked all the City employees and citizens who have donated their time and resources for the relief of those persons displaced by Hurricane Katrina. - Mayor Pro Tern Lnenicka stated one of his late father's great legacies to this community is the Veterans Memorial on the Village Green. Mayor Pro Tern Lnenicka stated his family is very appreciative of the great support they received from the people of the community after his father passed away. Mayor Pro Tern Lnenicka stated his family requested that, in lieu of flowers, donations be made to the Friends of the Smyrna Library to purchase materials which support the Veterans Memorial in terms of military and diplomatic history. Mayor Pro Tern Lnenicka stated that, on behalf of his family, he wishes to thank all the people who have donated resources for these library acquisitions. Mayor Pro Tern Lnenicka stated he deeply appreciates the kindness and concern shown to himself and to his family by the people of this community. CITIZENS INPUT: Mayor Pro Tern Lnenicka recognized Ms. Molly Herrin, and Ms. Herrin commented favorably on her experiences as a resident of Smyrna and thanked the City's officials for the efforts they have made to make Smyrna a great place to live. Ms. Herrin commended the City's officials for always being courteous and attentive when she contacts them in relation to City business. Mayor Pro Tern Lnenicka recognized Mr. Charlie Bailey, and Mr. Bailey expressed condolences to Mayor Pro Tern Lnenicka for the recent loss of his father. Mr. Bailey announced he will be a candidate in the upcoming election for Secretary of State of Georgia, and asked those present for their support of his candidacy. Council Member Newcomb thanked Ms. Herrin for her thoughtful comments about the City, and commended her for the active role she plays in the community and the leadership and inspiration she provides. - September 19,2005 12 Mayor Pro Tern Lnenicka stated that the great people who live in Smyrna have made it a great city. Mayor Pro Tern Lnenicka also commented favorably on the efforts and contributions made by the City staff. ADJOURNMENT: - With no further business, the meeting was adjourned at 9:42 p.m. A. MAX BACON, MAYOR ~&w~ CHARLES PETE WOOD, WARD 7 ' 0~ O.lfI~ SUSAN D. HIOTT, CITY CLERK ~.~ JL RON NEWCOMB, WARD 2 - - .... CITY OF SMYRNA RESOLUTION No. R2005-6 WHEREAS, the State of Georgia's Minimum Planning Standards and Procedures for Solid Waste Management (Chapter 110-4-3) require the development of a Solid Waste Management Plan every ten years and a Short Term Work Program every five years; and WHEREAS, the City of Smyrna has prepared a Solid Waste Management Plan (2006 - 2015) in compliance with the Minimum Planning Standards and Procedures; and, WHEREAS, the two public hearings required by the Minimum Planning Standards and Procedures were conducted by the City of Smyrna on June 6, 2005 and September 19, 2005. NOW THEREFORE BE IT RESOLVED by the City of Smyrna, Georgia, that the draft Solid Waste Management Plan dated August 2005, be officially transmitted to the Atlanta Regional Commission and the Georgia Department of Community Affairs for review and approval. Adopted this 19th day of September, 2005 .... Wade S. Lnenicka, Mayor Pro Tern Attest: S san D. 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