2024-06-17 June 17, 2024 Mayor and Council Meeting MInutes - SIGNED - LFCity Council Meeting Minutes - Final
MAYOR AND COUNCIL
A. Max Bacon City Hall
Council Chambers
2800 King Street
Smyrna, GA 30080
June 17, 2024
7:00 PM
CEREMONIAL MATTERS
1. Roll Call
Derek Norton, Mayor
Tim Gould, Mayor Pro Tern (Ward 6)
Glenn Pickens (Ward 1)
Latonia P. Hines (Ward 2)
Travis Lindley (Ward 3)
Charles "Corkey" Welch (Ward 4)
Susan Wilkinson (Ward 5)
Rickey N. Oglesby, Jr. (Ward 7)
City Attorney Scott Cochran
City Administrator Joseph Bennett
City Clerk Heather K. Peacon-Corn
Present: 8 — Mayor Derek Norton, Councilmember Glenn Pickens,
Councilmember Latonia P. Hines (virtual), Councilmember Travis
Lindley, Councilmember Charles Welch, Councilmember Susan
Wilkinson, Mayor Pro Tem / Councilmember Tim Gould,
Councilmember Rickey N. Oglesby, Jr.
Also Present: 1 —Scott Cochran
Staff: 6 —Joe Bennett, Jill Head, Dat Luu, Russell Martin, Enoch Serna, and
Joey Staubes
2. Call to Order
Mayor Derek Norton called to order the June 17, 2024 Mayor and Council meeting held at A.
Max Bacon City Hall in Council Chambers at 7:00 PM.
3. Invocation and Pledge of Allegiance
A. Pastor David Moore, Covenant Church (3375 Atlanta Road SE)
4. Agenda Changes
A. 2024-136 Approval to add item to Consent agenda
Councilmember Travis Lindley made a motion to approve item 2024-136: seconded by
Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
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June 17, 2024 City of Smyrna 2800 King Street SE
7:00 PM Mayor and Council Meeting Council Chambers
Aye: 7 — Councilmember Pickens, Councilmember Hines (virtual),
Councilmember Lindley, Councilmember Welch, Councilmember
Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember
Oglesby
Nay: 0 — None
Recluse: 0 — None
5. Mayoral Report
Mayor Derek Norton announced the exceptional group of 2024 Smyrna Little League 7U
Coach Pitch All Stars who competed in Columbus, GA to win the state championship.
Coaches: Mike Lowe, Scott Phelan, Dylan Blakes, Allen Nix
Columbus, GA: won all three games. 9-0 shutout in last game to win it all.
Coach Mike Lowe thanked Smyrna for their support. He stated Smyrna is the best small
town in GA because of its commitment to the community and to Smyrna Little League.
Coach Lowe introduced the team:
Levi Blakes
Barrett Carroll
Zayne Fuller
Andrew Gordon II
Palmer Han
Logan Harris
John Kesler
Shep Lowe
Tate Nix
Jack Norton
Jude Phelan
David Reed III
DISCUSSION / ACTION ITEMS
Public comment during this portion of the Agenda must be limited to matters on the Agenda for action. If you wish to be
heard, please sign up with the City Clerk, come to the podium when called by the Mayor, state your name and address for
the record and make your remarks. The time allotted for each speaker is as follows: Public Hearing - Five (5) Minutes
6. Proclamations and Presentations
7. Community Development Items
A. Z24-008 Public Hearing - Zoning Request - Z24-008 - Allow rezoning of an
existing building from OD to GC - Land Lot 379 - 0.64 acres - 2968 Ask Kay
Drive - Robin Rosenberg
Ward 5 Councilmember - Susan Wilkinson
Joe Bennett, City Administrator, provided the following brief background:
Robin Rosenberg is requesting a rezoning from OD (Office -Distribution) to GC
(General Commercial) to allow additional tenants to operate in the existing building.
Rezoning to GC will also allow the property to be within a consistent zoning district of
the other properties on Ask Kay Drive.
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June 17, 2024 City of Smyrna 2800 King Street SE
7:00 PM Mayor and Council Meeting Council Chambers
Joey Staubes, Planner II, provided the following background:
REZONING CASE Z24-008 — 2968 Ask Kay Drive
Planning & Zoning Commission Recommendation: Approve by a vote of 6-0 at the
May 13, 2024
Community Development has reviewed the zoning proposal against the city's 2040
Comprehensive Plan and Future Land Use Plan. The zoning proposal is consistent
with the CAC (Community Activity Center) Future Land Use Designation.
Community Development has reviewed the proposed rezoning against the
requirements of the Zoning Ordinance and believes the GC zoning district is an
appropriate zoning category consistent with adjacent properties. Community
Development Staff is supportive of the change in zoning from the non -conforming
zoning of OD to GC.
Community Development recommends approval of the rezoning from OD to GC at
2968 Ask Kay Drive.
Robin Rosenberg came forward and thanked Community Development staff for
helping her through the process.
A public hearing was called, and no one came forward in favor of or in opposition to
this item.
Councilmember Susan Wilkinson made a motion to approve item Z24-008; seconded
by Councilmember Travis Lindley.
The motion to approve carried with the following vote:
Aye: 7 — Councilmember Pickens, Councilmember Hines (virtual),
Councilmember Lindley, Councilmember Welch, Councilmember
Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember
Oglesby
Nay: 0 — None
Recuse: 0 — None
8. Privilege License and Show Cause Hearing
9. Formal Business
A. ATH2O24-091 Authorization of Recommendation 24-036 for the renovation of
the Police Department Locker Room in the amount of $90,994.89 to be
completed by Osprey Management LLC (1640 Powers Ferry Road, Building
26, Suite 200, Marietta, Ga 30067) using Gordian ezIQC contract
(Sourcewell#GA-ST08-040820-OML / State of Georgia #99999-SPD-
S20200901-00014) and authorize the Mayor to sign and execute all related
documents.
Ward 3 Councilmember - Travis Lindley
Joe Bennett, City Administrator, provided the following background:
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June 17, 2024 City of Smyrna 2800 King Street SE
7:00 PM Mayor and Council Meeting Council Chambers
The Smyrna Police Department budgeted in FY2023 CIP to renovate and refresh the
men's and women's locker room, including replacement of flooring, shower tile,
restroom countertops, painting, and replacement of metal lockers with modern wood
lockers. We requested a proposal from Osprey Management LLC using Gordian
ezIQC contract (Sourcewell # GA-ST08-040820-OML / State of Georgia # 99999-
SPD-S20200901-00014). Gordian is a Job Order Contracting (JOC) platform that
allows us to perform construction projects quickly and easily and reduces engineering
and design time by awarding contracts for renovation, repair, and construction
projects. We recommend the award of the Police Department locker room renovation
to Osprey Management LLC. Lockers will be purchased separately and installed by
City Staff.
Councilmember Charles Welch asked if this is a design -build contract. Mr. Bennett
answered that it is. The last time the locker rooms were redone was 1997.
Councilmember Travis Lindley made a motion to approve item ATH2O24-091;
seconded by Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 7 — Councilmember Pickens, Councilmember Hines (virtual),
Councilmember Lindley, Councilmember Welch, Councilmember
Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember
Oglesby
Nay: 0 — None
Recuse: 0 — None
B. AGR2024-021 Approval to amend contract with Rebuilding Together Atlanta,
Inc. (3060 Peachtree Road NW, Suite 1810 Atlanta, GA 30305) for
administration of City's CDBG Home Repair Grant to allocate an additional
$125,000 to the program, extend the contract termination date to June 30,
2025, and authorize the Mayor to sign and execute all related documents.
Citywide
Joe Bennett, City Administrator, provided the following background:
The City of Smyrna entered into an agreement on June 3, 2022 with Rebuilding
Together Atlanta, Inc. for the administration and implementation of a Home Repair
Grant Program to assist lower income homeowners by providing grant funding for
housing rehabilitation projects.
The City and Rebuilding Together Atlanta desire to continue the program and assist
qualified homeowners. The fourth amendment to the contract will allocate an
additional $125,000 in Community Development Block Grant (CDBG) funds for the
program, which will cover $100,000 in grant funding for approximately 10 more homes
and $25,000 in administrative fees. Additionally, the terms of the agreement will be
amended to extend the termination date from June 30, 2024 to June 30, 2025.
Administration recommends approval.
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June 17, 2024 City of Smyrna 2800 King Street SE
7:00 PM Mayor and Council Meeting Council Chambers
Councilmember Susan Wilkinson made a motion to approve item AGR2024-021;
seconded by Councilmember Charles Welch.
The motion to approve carried with the following vote:
Aye: 7 — Councilmember Pickens, Councilmember Hines (virtual),
Councilmember Lindley, Councilmember Welch, Councilmember
Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember
Oglesby
Nay: 0 — None
Recuse: 0 — None
C. CHOR2024-004 Approval of a change order in the amount of $50,000 to the
contract for the ADA upgrade and public restroom renovation at the Smyrna
Public Library by Carter Construction Partners, Inc. (405 North Perry Street,
Suite 5 Lawrenceville, GA 30046) and managed by TSW Design (1447
Peachtree St NE Ste 850, Atlanta, GA 30309) and amend the FY 2024 ARPA
fund budget to increase the library restroom project budget by $50,000.00 and
authorize the Mayor to sign and execute all related documents.
Ward 3 Councilmember - Travis Lindley
Joe Bennett, City Administrator, provided the following background:
The City of Smyrna awarded the library renovation contract to Carter Construction
Partners on November 6, 2023. Before construction began, city staff, TSW, and Carter
Construction determined that an additional steel support beam would be needed for
the project. The additional requested funds are for this support beam. The scope of
the bathroom project includes the men's, women's, and toddler restrooms on the first
floor and the men's and women's restrooms on the second floor. Purchasing and
Library staff recommend approval.
Councilmember Travis Lindley made a motion to approve item CHOR2024-004;
seconded by Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 7 — Councilmember Pickens, Councilmember Hines (virtual),
Councilmember Lindley, Councilmember Welch, Councilmember
Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember
Oglesby
Nay: 0 — None
Recuse: 0 — None
D. AGR2024-025 Approval of the proposed agreement with Croy Engineering
(200 Cobb Parkway North, Building 400, Suite 413, Marietta, Ga. 30062) for
professional services for Program Management of the 2016 SPLOST as
requested for the fiscal year 2025 in the amount of $175,000.00 for the projects
as outlined in the attached proposal.
Citywide
Joe Bennett, City Administrator, provided the following background:
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June 17, 2024 City of Smyrna 2800 King Street SE
7:00 PM Mayor and Council Meeting Council Chambers
The scope of work provided by the Program Management Task Order will be as
outlined in the Professional Services Agreement for Smyrna 2016 SPLOST Program
Management Services. This work will be completed as an hourly not to exceed fee
project. Invoicing will be progressive and will be submitted monthly for work completed
to date less previous payments. This proposal incorporates, as if fully set forth herein,
the terms and conditions of the Professional Services Agreement for Smyrna 2016
SPLOST Program Management Services dated August 3, 2015, between Croy
Engineering, LLC and the City of Smyrna. Staff recommends approval.
Councilmember Charles Welch made a motion to approve item AGR2024-025;
seconded by Mayor Pro Tern / Councilmember Tim Gould.
The motion to approve carried with the following vote:
Aye: 7— Councilmember Pickens, Councilmember Hines (virtual),
Councilmember Lindley, Councilmember Welch, Councilmember
Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember
Oglesby
Nay: 0 — None
Recuse: 0 — None
E. AGR2024-027 Approval of the proposed agreement with Croy Engineering
(200 Cobb Parkway North, Building 400, Suite 413, Marietta, Ga. 30062) for
professional services for Program Management of the 2022 SPLOST as
requested for the fiscal year 2025 in the amount of $512,000.00 for the projects
as outlined in the attached proposal.
Citywide
Joe Bennett, City Administrator, provided the following background:
The scope of work provided by the Program Management Task Order will be as
outlined in the Professional Services Agreement for Smyrna 2022 SPLOST Program
Management Services. This work will be completed as an hourly not to exceed fee
project. Invoicing will be progressive and will be submitted monthly for work completed
to date less previous payments. This proposal incorporates, as if fully set forth herein,
the terms and conditions of the Professional Services Agreement for Smyrna 2022
SPLOST Program Management Services dated June 7, 2021, between Croy
Engineering, LLC and the City of Smyrna. Staff recommends approval.
Councilmember Charles Welch stated he would like an updated status report of the
two SPLOST programs.
Mayor Pro Tern / Councilmember Tim Gould made a motion to approve item AGR2024-
027; seconded by Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 7 — Councilmember Pickens, Councilmember Hines (virtual),
Councilmember Lindley, Councilmember Welch, Councilmember —�
Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember
Oglesby
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June 17, 2024 City of Smyrna 2800 King Street SE
7:00 PM Mayor and Council Meeting Council Chambers
Nay: 0 — None
Recuse: 0 — None
F. AGR2024-023 Approve Intergovernmental Agreement with Cobb County and the
City of Smyrna to evenly share the costs to stabilize the slopes under the abutments
for the bridge on Camp Highland Road with the design and engineering cost at
$41,730.00 and the construction cost estimated at not to exceed $1,700,00.00, and
authorize the Mayor to sign and execute all related documents.
Ward 7 Councilmember - Rickey N. Oglesby Jr.
Joe Bennett, City Administrator, provided the following background:
After Georgia DOT provided an inspection report for the bridge on Camp Highland
Road over the abandoned CSX Transportation rail line where apparent deficiencies
were noted, the City and the Cobb County DOT undertook inspection and testing
activities to verify the stability of the slope under and adjacent to the bridge. This area
has come under further scrutiny with the construction of the Silver Comet Trail
extension by the PATH foundation. Before opening the trail to users, the City and
Cobb County desire to stabilize the slope based on the recommendations of the
geotechnical investigation, with both parties sharing the cost. Staff recommends
approval.
Councilmember Rickey N. Oglesby, Jr. made a motion to approve item AGR2024-023,
seconded by Mayor Pro Tem / Councilmember Tim Gould.
The motion to approve carried with the following vote:
Aye: 7— Councilmember Pickens, Councilmember Hines (virtual),
Councilmember Lindley, Councilmember Welch, Councilmember
Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember
Oglesby
Nay: 0— None
Recuse: 0— None
10. Consent Agenda
Councilmember Travis Lindley made a motion to approve the Consent Agenda as
presented, seconded by Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 7— Councilmember Pickens, Councilmember Hines (virtual),
Councilmember Lindley, Councilmember Welch, Councilmember
Wilkinson, Mayor Pro Tern / Councilmember Gould, Councilmember
Oglesby
Nay: 0— None
Recuse: 0— None
A. MIN2024-077 Approval of the May 30, 2024 Committee of the Whole Meeting
Minutes
Citywide
Page 7 of 9
June 17, 2024
7:00 PM
City of Smyrna
Mayor and Council Meeting
This item was approved on the Consent Agenda.
2800 King Street SE
Council Chambers
B. MIN2024-079 Approval of the June 3, 2024 Pre -Council Meeting Minutes
Citywide
This item was approved on the Consent Agenda.
C. MIN2024-081 Approval of the June 3, 2024 Mayor and Council Meeting
Minutes
Citywide
This item was approved on the Consent Agenda.
D. 2024-138 Acknowledge receipt of appeal from Atlantic Billboards and set
matter for a hearing.
This item was approved on the Consent Agenda.
III. CITIZEN PARTICIPATION
Public comment during this portion of the agenda must be limited to matters within the jurisdiction of the City Council. No
subject maybe acted upon by the City Council unless that subject is on the agenda and is scheduled for action. If you wish
to be heard, please sign up with the City Clerk, come to the podium when called by the Mayor, state your name and address
for the record and make your remarks. The time allotted for each speaker is as follows: Public Comment - Three (3)
Minutes
11. Ward and Staff Reports
Councilmember Glenn Pickens — Joint Town Hall for Wards 1,3, & 6 on July 7, 2024, at
5:00 PM at City Hall.
Councilmember Latonia P. Hines (virtual) — Ward 2 meeting on Wednesday June 26,
2024, at City Hall from 6:00-7:00 PM.
Councilmember Travis Lindley — The Traffic Calming Committee met today as they make
lots of progress. He mentioned the quarterly Joint Ward meeting on July 7 at 5:00 PM at
City Hall. He extended a huge thanks to staff for the first of the summer concert series this
past weekend.
Councilmember Wilkinson — Reminded all of the runoff election tomorrow. Ward 5
residents vote at the church on S. Cobb Drive.
Mayor Pro Tem Tim Gould — Also reminded all of the District 2 Commissioner runoff
election tomorrow. Reiterated the Joint Ward meeting on July 7.
Councilmember Rickey N. Oglesby, Jr. — Met with Walt Ray of Chattahoochee Land
Project who said they are ready to start building the Chattahoochee River area. He will be
providing a tour of Smyrna to Design Local for the Public Arts Committee on Thursday.
And he reminded all that Wednesday is Juneteenth.
Heather Peacon-Corn, City Clerk — Directed voters to the Cobb County Elections website
and the City of Smyrna website to find their polling locations and times for the runoff
election tomorrow from 7:00 AM - 7:00 PM.
3
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June 17, 2024 City of Smyrna 2800 King Street SE
7:00 PM Mayor and Council Meeting Council Chambers
12. Public Comment
Bill Strickland — 25-year Smyrna resident — came forward to talk about the app that is used
to report issues or problems. He explained that it is not user-friendly. He was attempting to
report about a water meter and spicket with hose that were at the entrance of his
neighborhood to water the hydrangeas and azaleas in honor of a beloved community
member. Those were all taken. He is asking if the spicket and hose can be put back and to
also be approved so as not to have to have a back flow so those plants can be watered.
Mr. Bennett stated he will meet with Mr. Strickland in the morning.
13. Adjournment
Mayor Derek Norton adjourned the June 17, 2024 Mayor and Council Meeting at 7:42 PM.
Facilities are provided throughout City Hall for convenience of persons with disabilities.
THIS MEETING WAS PROPERLY NOTICED AND POSTED AT THE FOLLOWING LOCATIONS IN ACCORDANCE WITH THE NOTICING
STANDARDS AS OUTLINED IN O.C.G.A. 50-14-3:
The City of Smyrna website — www.smyrnaga.gov
City Hall, 2800 King Street SE, Notice Boards
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DEREK NORTON, MAYOR
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LATONIA P. HINES, WARD 2
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CHARLES A.WELCH, WARD 4
TIM GOULD, WARD6
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HEATHER K. PEACON-CORN
CITY CLERK
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TRAVIS LINDLEY, WARD 3
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