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08-21-1978 Regular Meeting(Continuation of August 7, 1978 Meeting) Terry Clayton of Jonquil Sporting Goods presented Director of Parks and Recreation Asa Howard with an Award of Merit in the National Gold Medal,competition. Smyrna Parks and Recreation Department has won this award for three consecutive years. Commercial building permits were presented by Inspector John Steely and upon his recommendation the following action is recorded: (1) Reese Advertising Company, Inc. requested a permit to install six billboard signs at different locations in the City. The applications were in compliance with the Code. After discussion, Elbert Coalson made a motion this request be tabled until the next meeting in order to check out the locations. Jerry Mills seconded the motion which carried by a 7-0 vote. The business license request of Barry Williams was not brought up again since Mr. Williams was not present. Elbert Coalson made a motion we request bids for two (2) remote alarm panels and necessary associated equipment for the Civil Defense department. Jim Hawkins seconded the motion which carried by a 7-0 vote. Jerry Mills made a motion the minutes of July 3, 1978 be approved as submitted. Jim Hawkins seconded the motion which carried by a 7-0 vote. 1. Jim Hawkins made a motion the minutes of July 17, 1978 be approved as submitted. Rem Bennett seconded the motion which carried by a 6-0 vote. Jerry Mills ab- stained since he did not attend the meeting. Jack Shinall made a motion to request bids for 100 3/4x5 water meters, bids to be opened at the next council meeting. Jerry Mills seconded the motion which carried by a 7-0 vote. Jack Shinall reported that Macon reduced their property -tax by 57% after passing the 1% sales tax. He requested we meet with the County Commissioners and officials from the other cities to discuss what might be done to reduce taxes. Mayor Johnson will check into this and report at the next council meeting. Jim Hawkins reported the Fire Department patches were purchased from Banner Uniforms Company, -the low bidder. Jim Hawkins reported he had met with members of the Smyrna Federated Womans Club. Their next project is to collect enough Top Value stamps to purchase a van and present to the City to use as a mobile library. Their question is, will the City accept the van, cost of insurance, gas, maintenance, etc. It would be at least two years before the van could be purchased. Jim Hawkins made a motion the City accept the van, take care of the insurance, cost of maintenance, etc., when it is presented to us by the Smyrna Federated Womans Club. Jim Tolleson seconded the motion which carried by a 7-0 vote. Bill Darby reported the first half 1978 tax bills would be billed off the 1977 digest and should go out by the 15th of September. Jim Tolleson reported the Parks and Recreation committee met last week with Leroy Brownlee with reference to King Springs Park. The park should be finished within thirty days and October 1, 1978 is the date set for -the dedication. Governor Busbee•has been invited to be guest speaker. Asa Howard announced that Assistant Director Sherry Reavis was nominated for Secretary of Georgia Recreation and Parks Society. There being no other business, meeting was adjourned at 9:24 p.m. August 21, 1978 The regular scheduled meeting of Mayor and Council was held on August 21, 1978 at City Hall, Smyrna, Georgia. The meeting was called to order by presiding officer Mayor Frank Johnson at 7:30 o'clock p.m. All Council members were present. Also present was City Attorney Charles Camp, City Clerk Willouise Spivey, Finance (Continuation of August 21, 1978 Meeting) Director Gunter.Newsom, Police Chief R. E. Little, Fire Chief Don Atkinson, Director of Parks and Recreation Asa Howard, Director of Public Works Jim David, Inspector John Steely and representatives of the press. Invocation was given by Asa Howard, followed by the pledge to the flag. Charlie Hayes, coach for one of the 11-12 year old Smyrna Girls Softball teams announced his team won the 5th District Championship and he presented the trophy to the City. He introduced the girls and assistant coaches Jessie Murray and Melissa Hayes. Mayor Johnson thanked Mr. Hayes and congratulated the girls for winning the championship. John Curl stated the water pressure on Pasadena Place was low and the water dis- colored. He and a number of his neighbors brought samples of the water. He said the pressure is so low clothes washers and dishwashers will not operate properly. He said upon investigation he found the street was serviced by a 2" water line which dead ends on the street, and sediment in the pipe is causing.the discoloration. Jim David verified this was a 2" line and said it was approximately 24 years old. Elbert Coalson asked when this could be replaced with a 4" line and told Mr. Curl he wished he had contacted him about this before. James David was asked to get a cost figure tomorrow and council will discuss this problem Wednesday afternoon. Mr. Coalson will notify Mr. Curl what can be done. Gary Myers, representing the Smyrna Athletic Association, asked the City's help in securing a football field on which to play their home games. They have used the King Springs field for the last two years. The Georgia Football Conference, of which SAA is a member, inspect and approve the fields for play. They ruled'the King Springs field is unfit for football play at the present time. He said they could play all their home games away, but if this is done, they will be deprived of revenue from concessions which last year netted between $5,000 and $6,000. The SAA cannot afford this loss. Mr. Myers asked that Mayor and Council intervene for them in getting permission to play on one of the high school fields. Jim Tolleson said the field at King Springs had now been reseeded and would prefer it not be used for six or seven weeks. He had called Jack Darnell of the Cobb Board of Education and was advised that Campbell High field has also been reseeded and he suggested they use Osborne High. Mr. Darnell is to let Mr. Tolleson know by noon tomorrow if Osborne is available. Elbert Coalson and Jerry Mills questioned why King Springs field had been condemned. Asa Howard said the reason was that the field was not reseeded last spring and"now a few places would have to be rersod. He was not here last spring but is making every effort to get the field in shape now. A. D. Burchfield stated he offered money and labor to work on the field last May, but was advised they must wait until softball season was over. Mr. Johnson told Mr. Myers the City would do everything they could to help and would be in touch with him tomorrow. Bids for 100 water meters were opened, read and are recorded as follows: Badger Meters, Inc. $30.00 ea.. Rockwell International 28.90 ea. Neptune Meter Co. 23.90 ea. Davis Meter & Supply 29.95 ea. Southern Meter & Supply 24.00 ea. Jack Shinall made a motion bids be turned over to the water committee for review and appropriate action in the discretion of the committee. Elbert Coalson seconded the motion which carried by a 7-0 vote. Bids to furnish and install two (2). Remote Alarm Panels andnecessary equipment for the Civil Defense were opened, read and are recorded as follows: Dixie Engine Company Parts, material & labor $2,980.00 Associated Engines (1) remote alarm panel Installation and test 885.00 Elbert Coalson made a motion bids be turned over to committee with authority to act. Jerry Mills seconded the motion which carried by a 7-0 vote. Jim Hawkins made a motion to bring the request of Barry Williams, for a business license to operate a commercial and residential security system, off table. Jerry Mills seconded the motion which carried by a 7-0 vote. Jim Hawkins made a motion the business license be granted. Jerry Mills seconded the motion. Jim Hawkins IE (Continuation of August 21, 1978 Meeting) amended the motion to include he would change the address from his home to his Post Office box. After discussion, vote on the motion was 7-0 to approve the license. ' Commercial building permits were submitted by Inspector John Steely and upon his recommendation the following action is recorded: (1) R. W. Montague, 2635 Gilbert Street, requested a 4' front yard variance in order to build an addition onto his home. Jerry Mills made a motion,the variance be granted. Rem Bennett seconded the motion which carried by a 7-0 vote. (2) A request for six (6) billboard signs, tabled last meeting was brought up again. Rem Bennett advised the committee met twice last week and are in the process of revising the sign ordinance. He made a motion all requests for signs be tabled until the revisions are complete as the changes will effect all signs. The re- visions should be complete within the'next week or ten days. Jim Tolleson seconded the motion which carried by a 7-0 vote. Rem Bennett made a motion to surplus one.1976 Custom 500 4-door For police car, ID F6U53C124017F, and request bids on it, as well as two others that were surplused in February. Also, those bidding must be present and prepared to pay in cash at the time of bid opening. Jim Hawkins seconded the motion which carried by a 7-0 vote. Elbert Coalson made a motion the first meeting in September be moved from the first Monday night to the second Monday, since the first Monday is Labor Day. Jerry Mills seconded the motion which carried by a 7-0 vote. City Inspector John Steely announced he wanted to give notice as of today, of his resignation. He appreciated the opportunity to be City Inspector and City Marshal but had found he did not have the time to devote to the job. He did agree to stay until we could get a replacement. Mayor Johnson told John he had done a good job and accepted the resignation with regret. Elbert Coalson announced that past Mayor George W. Kreeger's funeral would be at 11:00 a.m. Tuesday at the First Methodist Church and burial will be in Crestlawn Cemetary. Mr. Coalson praised Mr. Kreeger for all he had done for the City, and his devotion to the City, and said a prayer fo'r the family. Mayor Johnson announced the City had flown its flags at half mast today in Mr. Kreeger's honor. Committee Reports: Water - Jack Shinall reported that as water meters get old they slow down and we lose money; therefore it is important to get new meters in the ground. Fire - Jim Hawkins reported the State Firefighters Association Convention is being held in Macon and our department is being represented by Engineer Lynn Phillips and Assistant Fire Chief Hubert Cochran. Jim Hawkins reported the Smyrna Woman's Club donated $5,000 to the City on May 19, 1978, with the stipulation this money be used to help construct a Civic Center, and if the center had not been started within three years, the money would be returned. The president of the club has contacted him about the return of the money. Jim made a motion the $5,000 donated by the Smyrna Woman's Club, plus earned interest, be returned to this organization. Jerry Mills seconded the motion which carried 7-0. It is understood the club is going to donate this money to the churches to be used in their Senior Citizens program. Streets - Jerry Mills reported the City made application to the LARP Program for the resurfacing of streets, and twenty-one (21) have been approved for resurfacing. In the past the State has asked for bids and then let the LARP contracts. This procedure has now been changed and the City must request bids and let the contracts, and the State will allocate a set amount of funds. Jerry made a motion that we request bids from paving contractors for the resurfacing of the twenty-one streets, bids to be opened at the September llth meeting. Jim Hawkins seconded the motion' which carried by a 7-0 vote. Finance - Bill Darby advised the maintenance contract covering the heating and air conditioning units of the City has expired. He made a motion we ask for bids for a new contract. Jim Hawkins seconded the motion which carried by a 7-0 vote. (Continuation of August 21, 1978 Meeting) Bill requested the street department contact the State Highway and ask that they change the turn lane on Atlanta Road at Bank Street. At the present time the turn lane starts north of Bank Street, making for a very dangerous situation. Jerry Mills stated we had asked this be done and the State refused; however, he would try again. Parks - Jim Tolleson extended congratulations to Sharon Finke, a Smyrna resident, for setting a record Free Style at the GRPS State Swim Meet. Jim reminded everyone of the Parks and Recreation Commission meeting tomorrow night at City Hall. The Smyrna Senior Citizens are at Will-O-Way Camp. Meeting adjourned at 8:40 p.m. Orm �, ••�• �IAMES E. TOL SO , WARD 1 r JE ILLS RD 3 �EN B. B NNE T, JR., WARD 7 WILLOUISE SPIVEY, CITY CLEW WILLIAM F. DARBY, WARD 2 JAMES M. HAWKINS, WARD CLERK, CIVIL SERVICE BOARD I, A. L. Boyd, so solemnly swear that I will well and truly demean myself as Clerk of the Civil Service Board of the City of Smyrna for the ensuing term, and that I will faithfully enforce the Charter of said City to the best of my ability, without fear or favor, and in all my actions as CLERK OF THE CIVIL SERVICE BOARD act as I believe for the best interest of the said City. So help me God. Clerk, Civil Se vice ar Seal) Subscribed and sworn to before me this llth day of September, 1978.