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06-26-1979 Regular Meeting(Continuation of June 4, 1979 Meeting) Mayor Johnson stated the third Monday in June falls on the 18th, and a majority of Council will be attending the GMA Convention in Jekyll Island. Jim Tolleson made a motion the second meeting in June be held on Tuesday, June 25, 1979. John Steely seconded the motion which carried by a 6-0 vote. Committee Reports: (Garage) John Steely advised that Ronnie Chastain was being promoted to Garage Supervisor, as of June 7, 1979. (Water) Jack Shinall advised that due to the fire at City Hall, there will be a delay in mailing the water bills. (Fire and Inspections) Jim Hawkins called a meeting of the Inspections Committee, immediately following this meeting. (Streets) Jerry Mills stated the Streets department had been busy correcting the flooded areas. (Finance) Bill Darby asked Gunter Newsom to bring us up to date on the status of repairs to City Hall. Mr. Newsom stated he was to meet with the insurance adjustors at 10:00 a.m. tomorrow morning. The insurance company is having difficulty in getting contractors to submit bids, but he hopes to get something concrete from the adjustors soon. (Parks) Jim Tolleson stated the dugouts at Ward Park were in bad shape and that X water was standing. He made a motion that $800.00 be allocated for new dugouts at Ward Park, to be paid from Revenue Sharing Funds left from the lighting allo- cation. Jack Shinall seconded the motion which carried by a 6-0 vote. Mayor Johnson reminded everyone of the Public Hearing on annexation on June llth, the Earlybird Breakfast on June 7th and the GMA Convention in Jekyll Island, June 17-20th. Meeting adjourned at 8:07 p.m. June 26, 1979 The regular scheduled meeting of Mayor and Council was held in the Court Room of the Police Building on June 26, 1979. The meeting was called to order by presiding officer Mayor Frank B. Johnson at 7:30 o'clock p.m. All Council members were present. Also present was City Attorney Charles Camp, City Clerk Willouise Spivey, Finance Director Gunter Newsom, Police Chief R. E. Little, Parks and Recreation Director Asa Howard, Public Works Director James E. David, Building Inspector Len Williams, Civil Defense Director Jim Farley and representatives of the press. Invocation was given by Councilman Jack Shinall, followed by the pledge to the flag. Robert L. Owens of the Smyrna Jaycees asked approval of Mayor and Council to collect funds for the Muscular Dystrophy Drive on July 7th, 28th and 29th, from 9:00 a.m. to 5:00 p.m. at the intersections of Spring Road at Hargrove and Atlanta Road at Cherokee Road. Mayor Johnson stated this was a worthy cause and advised Mr. Owens to work it out with Police Chief Little. Mrs. Katherine A. Turner, member of the Daughters of the Confederacy, presented the City with Confederate flags to be flown at City Hall and in the parks. She also asked permission to place a small plaque in Centennial Park, honoring our fore- fathers. Mayor Johnson thanked Mrs. Turner, and the Daughters of the Confederacy for this thoughtful presentation. Jim Tolleson read a letter from Ray Parks, Tournament Director for Pony League Baseball Tournaments requesting permission to close Sanford Place, between Powder Springs Street and Bank Street, beginning July 14th until completion of the tourna- ment the next week. Jim made a motion this request be approved, seconded by Jim Hawkins. Vote on the motion carried 7-0. Jack Shinall made a motion the Smyrna Colt/Palomino/Thorobred Association be given permission to ask for donations for their Area and State tournaments to be held at Ward Park, July 7th through 21st. Elbert Coalson seconded the motion which carried by a 7-0 vote. (Continuation of June 26, 1979 Meeting) Commercial building permits -- Commercial building permits were presented by Inspector Len Williams and upon his recommendation, the following action is recorded: (1) T.V. Analysts, 2844 Atlanta Road, requested a permit to add a second -story addition to the existing building, to be used for attic space. The Fire Marshal had approved the plans. John Steely made a motion the permit be granted. Jim Hawkins seconded the motion which carried 7-0. (2) Bill Lucas, 3255 Atlanta Street, requested a permit for a new building on the existing lot at Bill's Tire Company. Plans had been approved by the Fire Marshal subject to any changes in occupancy of this building. Elbert Coalson made a motion the permit be approved. Jim Tolleson seconded the motion which carried 7-0. Bill Darby stated that Mr. Lucas had agreed to pave around his original building and was requesting a six-month extension of time from the completion of the new building, to complete the paving. (3) R. L. Lindwall, owner of property'at 2345 Spring Road, requested a building permit to do some remodeling,:add*a-pb.rch-And-.pave_a walkway to the parking lot. The Fire Marshal had approved the plans. Len Williams pointed out that the contractor had already begun work, but did not have a business license with the City. He recommended the permit be approved, subject to the contractor obtaining a business license with the City. Following discussion, Elbert Coalson made a motion this request be tabled. Jim Hawkins seconded. Mayor Johnson stated that Council can issue a permit to Dr. Lindwall as the land owner, but could not allow his contractor to begin work until he has obtained a business license. Vote on the motion to table carried by a 4-3 vote. John Steely, Elbert Coalson, Jim Hawkins and Jim Tolleson voted for. Jerry Mills, Bill Darby and Jack Shinall voted against. (4) Harold L. Gloyd, 2503 Spring Drive, requested a variance to allow him to build a screened -in porch which would be within 10 feet of the adjoining property line. Mr. Gloyd had obtained a letter from his neighbor Allen R. Boyd, Jr., stating he had no objection to the porch being built to within 10 feet of the property line. Jim Tolleson made a motion the variance be granted, seconded by Jim Hawkins. Vote on the motion. carried 7-0. Validation of Signatures - A petition for annexation of property belonging to Green Acres Baptist Church, Pat.Mell Road was:read as follows:. "We the undersigned, who constitute sixty percent (60%) of the electors resident in the area described below and who constitute sixty percent (60%) of:the owners of the land area by acreage of the area described below, which is unincorporated and contiguous to the City of Smyrna, hereby apply to have said area annexed into the City of Smyrna under the provisions of the Code of Georgia Annotated, Sections 69-904 through 69-912 (Georgia Laws, Acts 1966, Pages 409, 410, 411, 412, 413; 1971, 399;: 1976, Pages 1011; 1012; said property to be annexed being described as follows, to wit: All that tract or.parcel of land lying and being in.Land Lot.372, 17th District, 2nd Section, Cobb County, Georgia, and being more particularly described as follows: BEGINNING at a point formed by the intersection of the north side of Pat Mell Road with the west side of Gober Avenue; thence north two hundred (200) feet along the west side of Gober Avenue to a point; thence west one hundred ninety and four tenths (190.4) feet to -a point; thence southerly two hundred (200) feet to a point on the north side of Pat Mell Road; thence east one hundred ninety-seven (197) feet, more or.less, along the north side of Pat Mell Road back to the point of BEGINNING.as per plat in Plat Book 9, Page 159, Cobb County Records, Cobb County, Georgia. WHEREFORE, THE UNDERSIGNED HEREUNTO SET THEIR HANDS AND SEALS, AND THEREBY MAKE SAID APPLICATION FOR ANNEXATION TO THE CITY OF SMYRNA. Witness the signature of .the record title holders of the fee simple title, or his legal representative, of 60% of the land area above described by acreage: s/JAMES T. BENEFIELD,_Chairman of Trustees, Green Acres Baptist Church" There was no opposition to the annexation. Motion was made by Elbert Coalson to validate the signatures for this annexation and set the date of public hearing for July 16, 1979. Jerry Mills seconded the motion which carried 7-0. , Validation of Signatures - A .petition for annexation.of property.belonging to John E. and James H. Querry, Land Lot 412 was read as follows: (Continuation of June 26, 1979 Meeting) ".We the undersigned, who constitute sixty percent (60%) of the electors resident in the area described below and who constitute sixty percent (60%) of the owners of the land area by acreage of the area described below, which is unincorporated and contiguous to the City -of Smyrna, hereby apply to have said area annexed into the City of Smyrna under the provisions of the. -Code of Georgia Annotated, Sections 69-904 through 69-912 (Georgia Laws, Acts f 1966, Pages 409, 410, 411, 412, 413; 1971, 399; 1976, Pages 1011, 1012; said property to be annexed being described as follows, to wit: All that tract or parcel of land lying and being in Land Lot 412 of the 17th District, 2nd Section, Cobb County, Georgia, and being more particularly described as follows: BEGINNING at the intersection of Lake Drive and Cindy Lane and thence running along the northerly side of Cindy Lane for a distance of 200 feet to a point; thence running northerly for a distance of 126.5 feet to a point; thence running easterly for a distance of 200 feet to a point; thence southerly along the right-of-way of Lake Drive for a distance of 80 feet to the point of BEGINNING. WHEREFORE, THE UNDERSIGNED HEREUNTO SET THEIR HANDS AND SEALS, AND THEREBY MAKE SAID APPLICATION FOR ANNEXATION TO THE CITY OF SMYRNA. Witness the signature of the record title holders of the fee simple title, or his legal representative, of 60% of the -land area above described by acreage: s/JOHN E. QUERRY JAMES H. QUERRY" There was no opposition to the annexation. A motion was made by Jack Shinall to validate these signatures and set the date of public hearing for July 16, 1979. John Steely seconded the motion which carried 7-0. Jim Tolleson made a motion that the City Council authorize the Mayor to execute the contract between the City of Smyrna and the architectural firm of Cavitt-Brownlee- Milam for the services related to the renovation of the Senior Citizens Center. The contract will be on an hourly basis and will need to be amended to place a limit of $1500. Should the hourly charges exceed the limit, the Mayor and Council will have to execute a subsequent contract. Jim explained that what they have done simply, is set the limit at $1500. Jerry Mills seconded the motion which carried 7-0. Bill Darby read the following resolution, and requested it be in the form of a motion. "WHEREAS, on May 17, 1979, the Smyrna City Hall was damaged by fire; WHEREAS, during the fire the City's computer system was damaged beyond repair; WHEREAS, the computer system is an integral part of the City's budgetary preparation process; WHEREAS, the loss of this computer has caused delay in the preparation of the City of Smyrna's fiscal year 1980 annual budget; NOW THEREFORE, be it resolved that the Mayor and Council authorize all depart- ments of the City of Smyrna to expend funds for those necessary and normal expenditures that are attendant with their day-to-day operations. This authority will last through September 1, 1979, or until a budget is adopted by the Mayor and Council of the City of Smyrna, whichever shall come first. Be it specifically noted that any expenditures over those that are normally necessary for the day-to-day operations of all city departments shall have to be brought forth to the Mayor and Council and voted .upon by them prior to the expenditure being authorized." Jerry Mills seconded the motion which carried 7-0. Bill Darby made a motion that Council ask --for a 90-day extension on the remaining $200,000 loan, to go into the next budget year. Jim Tolleson seconded the motion which carried 7-0. John Steely stated that four-way stop signs were needed at the intersection of Reed Road and Greenforest Parkway due to the increased traffic in that area and made a motion these signs be approved. Jerry Mills seconded the motion. Following dis- cussion, vote on the motion carried 7-0. (Continuation of June 26, 1979 Meeting) Committee Reports - (License Committee) Jim Hawkins requested Council approve the following change in the Business License & Permit Department policy: "It is hereafter the policy of the Mayor and Council to authorize the Etlilding Inspector to issue all commercial building permits of $5,000 or less in value, without bringing said permits before the Mayor and Council. This does not preclude the Building Official from bringing these permits before Council, if in his judgment, it is warranted. It is also the policy of the Mayor and Council to require that anyone applying for a building permit certify what variances will be required should the permit be issued, or a statement to the fact that no variances will be required. A copy of these permits so issued will be provided to the members�of the Inspections and License Committee." Jim Hawkins made' a motion this policy be adopted. Jim Tolleson seconded the motion. Following discussion, vote on the motion carried 7-0. (Parks) Asa Howard reported the offices of Parks and Recreation staff members had been moved to Belmont Hills Shopping Center. The Fourth of July Celebration this year will be'held at King Springs Park. The water carnival will begin at 1:00 and game booths will open at 2:00. During the day little league and girls softball games will be played, as well as games between coaches from little league and girls softball. There will be a free watermelon cutting and ice cream. Asa also reported the City hosted a tennis tournament this past weekend with 260 entries. (Finance) Bill Darby requested approval of funds for Chamber of Commerce membership dues for Mayor and Council in the amount of $550. Jerry Mills seconded the motion which carried 7-0. (Streets) Jerry Mills stated we had received a letter from the Department of Trans- portation stating that 10 more streets had been approved for paving in the City. Jerry also stated the 33 streets which had been previously approved for resurfacing would have to be rebid due to the fact that the first bids were too high. This will cause some delay in our resurfacing program, but hopefully all 43 streets will be completed by December, 1979. (Water) Jack Shinall stated the Water Department is running very low on water meters and had determined that the best way to bid these meters would be once a year, to prevent price increases. Jack requested that we let bids for 600 3/4 x 5" residential water meters with sealed registers, which cdn-be'used with or -without bronze chambers, to be -opened on July 16th. Jim Hawkins seconded the motion. Jack explained the bid will be for 600, with delivery of approximately 100 every two months. Vote on the motion carried 7-0. (Police & Civil Defense) Mr. Coalson reported that Jim Farley, Civil Defense Director was prepared in the event any portion of Skylab fell in this area. John Steely reported we are finally making some headway in the rebuilding of City Hall. John made a motion the City request bids for reconstruction of City Hall on a conventional bid basis, and a cost-plus basis. Jim Hawkins seconded the motion. Vote on the motion carried 7-0. Date of bid opening will be stated on bid requests. Mayor Johnson announced the next Council meeting would be on July 2nd and reminded everyone of the July 4th activities - this is the birthday of our country and the real purpose of celebrating this holiday. On July loth there is a CMA meeting hosted by the City of Acworth. With no further business, meeting adjourned at 8:18 p.m. FRANK B. JOHNSON, MAYOR AMES E. TOLLE ON, WARD 1 WILLOUISE SPIVEY, CITY CLEPA WILLIAM F. DAR Y, WARD 2 c v J RRY MI S, WA 3 ^ / AMES M. HAWKINS, WARD 4 WARD 5 JOHN STEELY, WARD 7 ELBERT R. COALSON, WARD 6 F.-A