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08-18-1975 Regular Meeting338 AUGUST 9, 1975 As advertised, a meeting of Mayor and Council was held at City Hall, Smyrna, Georgia, August 9, 1975 at 10:00 A. M. for the purpose of opening bids on Fire Station No. 3. The meeting was called to order by Mayor J. C. Porterfield. All Councilmen were pre- sent except Homer Kuhl, who was on vacation. Jack Patterson, Architact with the firm Bothwell, Jenkins, Slay & Association, ad- vised the contractors in attendence that we needed two figures, cost plus percentage and the guaranteen maximum cost. Some contractors stated they did not understand the specs called for the cost plus percentage figure. Earle Cochran made a motion the maximum cost figures on all bids be read, and the city would negotiate with the low maximum cost bidders. Jerry Mills seconded the motion and the vote was unanimous. Bids were opened and read as follows: Campani Construction Company $158,000.00 J. H. Campbell Construction Company 126,384.00 Childs Construction Company 243,984.00 George Clark Construction Company 125,600.00 Gem City Construction Company 113,834.87 Hazlett and Hancock Construction Co. 120,000.00 Jonquil Construction Company 109,267.30 J. Franklin Lee Construction Co. 98,800.00 Gene McKie General Contractor 120,608.00 Messer Construction Company 146,290.00 Montgomery Ives, Inc. 109,618.00 Mountain Builders 125,068.00 Singleton Enterprises 126,180.00 Smith & Cothrin, Inc. 131,600.00 Venture Construction Company 131,265.00 Metro Steel 140,400.00 All bids were given to the Architects for their review and recommendation at the next council meeting. Contractors who secured plans, but did not submit bids, are as follows: Roe Construction Co., T. L. B. Associates, Inc., Don 0. Wells Construction Co., and Wilson Mitchell, Contractors. Sanitation rates and sanitation pickup from county residents on the fringe areas of the city was discussed. Forster Puffe stated according to sanitation billingsffor July, we would not collect -the $400,000 anticipated for the next fiscal year. Mayor Porterfield suggested we moniter sanitation collections for at least two months before any action is taken. Jerry Mills reported that letters had -been sent to the several residences on Fleming Street who still have not tapped on to the sewer line. Mayor Porterfield asked that a list of these homes be sent to Mayes, Sudderth and'Etheredge, and request that they reply, in writing, if they can or cannot successfully tap on to the existing sewer line. C. 0. Canada reported the "Smyrna Jonquils" won the State Softball Championship. Harry E. Garner, owner of property on Cherokee Road, asked if there was any way he could get this property zoned for a clothing store. This zoning was denied recently and he understood it would be twelve months before he could reapply. Mayor Porterfield advised Mr. Garner that he thought he knew someone who would rent the building under the existing zoning. Meeting adjourned at 10:30 A. M. August 18, 1975 The regularly scheduled mid -monthly meeting of Mayor and Council was held at City Hall, Smyrna, Georgia, August 18, 1975, and called to order at 7:30 o'clock P. M. by presiding officer Mayor John Porterfield. All Councilmen were present except Forster Puffe. Also present were Willouise Spivey, Asst. City Clerk, Lee Silver, Director of Parks and Recreation, Jim David, Supt:. of Public Works, Leon Hood, Building Inspector, Berl Tate, City Attorney, Don Atkinson, Assistant Fire Chief, Chuck Holmes of Bothwell, Jenkins, Slay & Associates and representatives of the press. L. W. Charles,CCity Clerk was absent due to illness. Invocation was given by Councilman Homer Kuhl, followed by the Pledge of Allegiance. 339 (Continuation of August 18, 1974 Meeting) Lee Silver introduced Mr. George Williams, an official of the Smyrna Girls Softball Association. Trophies were presented to Mayor and Council by the Following: Murry Mullinax, coach of 13 and 14 year age group. Trophy for Runner-up in District. Earl Gaskin and Reece Hyde, coaches of 13 and 14 year age group. Trophy for 1st Place Douglasville Tournament. Mrs. Sandra Chastain, Jack Densmore and Vernon Maney, coaches of the Senior Girls Team. Trophies for (1) District Championship, (2) North Georgia Area Championship and (3) Georgis State Girls Softball Championship. All the coaches thanked Mayor,'Council, and the City of Smyrna for their support'of the Smyrna Girls Softball Association, for providing the playing fields and sponsoring the tournaments. They also commended Lee Silver for the fine job he did as Director. Mayor Porterfield commended the girls and coaches for a job well done and each member of the Senior Girls Team was presented a bracelet. The coaches of these State Champions were presented key chains. Mr. Smith of Beaver Creek Road appeared before Mayor and Council with reference to flooding of homes in the area. He had pictures taken during the last flooding. Mr. Smith also reported an offensive order, which he thought was caused by a broken sewer line. Mayor Porterfield requested Jim David to contact Gene Jackson of the County and see if another type culvert, possibly a box culvert, could be put under Cherokee Road. Mr. David is to check for a broken sewer line, also the silt left in back yards along the creek. George Williams of Hickory Circle reported he was still having drainage problems. He stated Forsfier Puffe understood the problem and had been working on it. Jim David is to contact the county to see if they approved a box culvert for this location. Earle Cochran is to contact James M. Dean of Green Forest Lane with reference to a fence on the city right-of-way. Jerry Mills read a letter from Architects Bothwell, Jenkins, Slay and Associates re- commending the bid for the Westside Fire Station be awarded to J. Franklin Lee Con- struction Co. Jerry Mills made a motion the bid for the Westside Fire Station be awarded to J. Franklin Lee Construction Company, for $98,800.00 on a cost plus basis, all materials to be bought and paid for through the city. C. 0. Canada seconded the motion and the vote was unanimous. Marston Tuck asked if the company would put up a performance bond. Mr. Mills read a letter from Fickling and Walker stating J. Franklin Lee Construction, Inc., had adequate bond credit with Home Idemnity Company to file with the city a $98,500.00 payment and performance bond if required. Leon Hood requested Mayor and Council grant a 10 foot front yard variance and a 7 foot side yard variance for the Westside Fire Station on Concord Road. Earle Cochran made a motion these variances be granted. Jerry Mills seconded the motion and the vote was unanimous. Commercial building permits were submitted by Leon Hood, Building Inspector,, and upon his recommendations the following action was taken: (1) The Union 77 Service"Station, at the corner of South Cobb Drive and Powder Springs Street, requested a permit to convert the existing service station to a self-service station. Mr. Hood stated the plans had been approved by the Fire Department and met all requirements and he re- commended they be approved. C. 0. Canada made a motion the permit be approved. Earle Cochran seconded the motion and the vote was five to one. Marston Tuck opposed. (2) A request was presented from James D. Keever, 1781 MacjrUaw Place, for a two foot sideyard variance in order to build a storage room. Mr. Hood read a letter from Mr. and Mrs. Joseph C. Bridgers, Jr., 1773 Mackinaw Place, giving their permission to build the storage room within 10 feet of the property line. Jerry Mills made a motion the variance request be granted. C. 0. Canada seconded the motion and the vote was unanimous. Lee Silver, reporting on progress of the King Spring Park, stated the concrete slab had been poured for the building and hopefully the building would be erected tomorrow, still had some problems on thellighting, curbing would be finished when the ground dried and the grassing would be coijpleted soon. Marston Tuck made a motion Mayor and -.Council hear the appeal of William D. Lester, Docket #23136, Recorders Court, at the``next council meeting, September 8, 1975. Elbert Coalson seconded the motion and the vote was unanimous. Steve Player, representing Kidd and Associates, presented a status report on the Annexation Study f6r the City of Smyrna. He presented a map of the city with the proposed fill-in annexations and fringe areas of the city colored in, as a tentative plan. He stated he was still collecting data and would have more concrete facts at the next council meeting. He hopes to have a draft to present by the middle of September and the finalized study by September 30th.'- ` The meeting to allocate Revenue Sharing Funds for capital expense was set for Augus�2-, 1975, at the City Hall, 7:30 P. M. 340 (Continuation of August 18, 1975 Meeting) The Committee recommended space in the City Hall Annex to be as follows: offices on the right side of the building would be used by the purchasing department, offices on the left to be used by Parks and Recreation. A malt beverage management change was requested for Pizza Inn, Inc., 2282 Old Concord Road from Donald MacCamp to Hugh E. Miller. A letter from Lt. David Farmer stated he had completed a records check on Hugh E. Miller and found no reason why this manage- ment change should not be grnated. Jerry Mills made a motion the management change from Donald MacCamp to Hugh E. Miller be granted. C. 0. Canada seconded the motion and the vote was four to two. Homer Kuhl and Earle Cochran voted against the motion. Lee Silver displayed a decal made up for the Parks and Recreation Department.,,. He asked Mayor and Council to approve the decal, also permission to place the decals on Parks and Recreation vehicles and buildings. C. 0. Canada made a motion the de- cals be approved and permission be granted to place them on vehicles and buildings. Jerry Mills seconded the motion and the vote was unanimous. In celebration of the Bicentennial, Lee Silver asked permission to plant a Christmas tree in Centennial Park to be decorated each year. Permission was granted. Earle Cochran said the auxillary police would handle security at the Bicentennial Dance on Labor Day: Jerry Mills read a letter from Mayes, Sudderth and Ethredge, Inc., with reference to sewer tap-ons on Fleming Street, stating they would give us a written report as soon as possible. Jerry Mills reported he had met with members of the Downtown Antique Association, made up of Antique dealers in the Smyrna area, with reference to the cost of their business licenses. Mayor Porterfield said all fees would be reviewed before the end of the year. These antique dealers also reported to Mr. Mills that business people from outside the city were contacting citizens and setting up garage sales, which was hurting their business. Earle Cochran read a request from Sherry Reeves to close Bank Street from Atlanta Road to King Street on October 11 and 12, from 10:00 A. M. to 6:00 P. M. for the Smyrna Antique Arts and Crafts Show. Mr. Cochran stated that two (2) businesses were located on this section of Bank Street and we could not close the entire area on Saturday the 11th. A motion was made by Earle Cochran, seconded by Marston Tuck, to close Bank Street from the City Hall Annex to King Street on Saturday and from Atlanta Road to King Street on Sunday the 12th. Vote on the motion was unanimous. Marston Tuck reported the City of Smyrna would get $50,000 for street paving. A state highway engineer will be here this week to work with Jim David on the survey. Mayor Porterfield asked Mr. Tuck to check with the highway department on the status of Atlanta Road widening. Marston Tuck made a motion to request sealed bids for a truck for the street department, to be opened at the next regular council meeting. Homer Kuhl seconded the motion and the vote was unanimous. Meeting adjourned at 8:52 P. M. OffOHN C. PORTERFIEIM, MAYOR L. W. ES, ITY CLERK STON TUCK, WARD I 0 ER PUFFE, WARD I ti r �/� j'.0 . 0. CANADA, WARD V HOMER KUHL, W IV JE Y MI S, III ELBETfT COALSON, WARD VI EARLE COCHRAN, WARD VII