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08-04-1975 Regular Meeting1 336 AUGUST 4, 1975 The regularly scheduled meeting of Mayor and Council was held pursuant to the Charter at City Hall, Smyrna, Georgia, August 4, 1975, and called to order at 7:30 o'clock P. M. by presiding officer Mayor John Porterfield. All councilmen were present with the exception of Earle Cochran, who was out of town, and Homer Kuhl was on vacation. Also present were L. W. Charles, City Clerk, Willouise Spivey, Asst. City Clerk, Nora Proctor, Clerk, Berl Tate, City Attorney, Vic Broyles, Asst. Supt. of Public Works, Leon Hood, Building Inspector and representa- tives of the press. Invocation was given by Councilman Elbert Coalson, followed by the Pledge of Allegiance. Mayor Porterfield presented Tom Corso with a "Distinguished Citizen Award", in appreciation for all the work and cooperation he has given the city, especially his interest in the Senior Citizens Program. Mayor Porterfield stated the Senior Citizens outgrew their room at the Canteen and Mr. Corso was instrumental in obtaining permission for them to use the American Legion building. Mr. -Corso also accepted a "Distinguished Service -Award" presented to the American Legion Post 160, by Mayor Porterfield. Mr. Ted Ramsey, spokesman for the Cobb Parkway Association, appeared before Mayor and Council to request support in renaming U. S. 41, or the Fourlane Highway, to Cobb Parkway. Mr. Ramsey stated they need a vote of confidence from the City of Smyrna officials to send the State Department of Transportation. He stated the Cobb County Chamber of Commerce, as well as other bodies in the county, were supporting the Committee. Marston Tuck made a motion a resolution, in favor of renaming U. S. 41 Fourlane Highway to Cobb Parkway, be prepared and sent to the State Highway Department. Jerry Mills seconded the motion and the vote was unanimous. Approval of a request by Mr. James M. Dean, to erect a fence on city property on Green Forest Lane was deferred, since Mr. Dean -was not at the meeting. Leon Hood, Building Inspector, stated he received a letter from K. T.c. Dornbush with reference to the Stephens Woods Apartments, also copies of letters to the Insurance Company of North America and Mrs. Judy Pilgrim, resident manager. Mr. Dornbush stated he had requested Insurance Company bf'Vorth America to state their intentions regarding violations one and two, which are as follows: (1) Simulated bricks falling off and buckling on exterior ends of each building, and (2) Wood trim needs caulking and painting. He said HUD was holding $65,000 in escrow, and if the Insurance Company did not respond to his letter immediately, his Attorney would start legal action to get HUD to forfit the amount of money necessary to bring the buildings up to our specifications. Mr. Dornbush stated that violations three, four, five and six, are being taken care of by the resident manager. These violations are (3) vertical openings in electrical and heating rooms must be closed, (4) door in washeteria broken, (5) storage of combustible materials in mechanical room in washeteria, and (6) gutters and down spouts need securing. Mr. Dornbush is to contact Leon Hood weekly and advise him to the progress being made. Jerry Mills made a motion the Resolution approving participation by local housing owners in the FEDERAL RENT SUPPLEMENT program be approved. Forster Puffe seconded the motion and the.vote was unanimous. The Resolution is to become a part of these minutes and is -as follows: - Resolution approving participation by local housing owners in the FEDERAL RENT SUPPLEMENT,program. WHEREAS, under the provisions of section 101 of the Housing and Unban Development Act of 1965 Secretary of Housing and Urban Development is authorized to enter into contract to make rent supplement pay- ment to certain qualified housing owners on behalf of qualified low income families who are elderly or handicapped. WHEREAS, provisions of said section 101 cannot be made available to housing owners -in certain localities unless the governing body of the localities has by resolution given approval for such participation in the Federal Rent +•Supplement program.-. Now, THEREFORE be it so resolved by the Mayor and Council of the City of Smyrna as follows; Approval is hereby granted for participation in the Federal Rent Supplement program by Stephens Woods Apartments of property located in Smyrna, Georgia. Signed: L. W. Charles City Clerk, Smyrna, Georgia Forster Puffe made a motion to hold a public hearing September 8, 1975 to amend 337 (Continuation of August 4, 1975 Meeting) the Southern Building Code, pertaining to imitation or facimile brick. Marston Tuck seconded the motion and the vote was unanimous. Mayor Porterfield reported that he, Earle Cochran and Chief Robert Drake met with W. P. Winkenhofer.with regards to emergency ambulance service in the City. He stated "Wink" had handled our emergencies satisfactorily for the past two weeks and felt we had a good arrangement. Leon Hood, Building Inspector, submitted two commercial building permit requests and upon his recommendation the following...action is recorded: (1) Billy Anderson and John Hicks requested a permit to build an auto body shop in the rear area of their service station, 3307 South Cobb Drive. Mr. Hood stated the plans had been approved by the Fire.Department and met all requirements and he recommended they be approved. Jerry Mills made a motion the permit.be approved. C. 0. Canada seconded the motion and the vote was unanimous. (2) The Welcome All Baptist Church requested a permit for an addition to their sanctuary on Old Concord Road. A spokesman for the Church stated they had permission from Zayres and Jack Boone to use their property for parking. Mr. Hood rec-ommended the permit be approv- ed, pending final approval by the Fire Inspection Bureau. Marston Tuck made a motion the permit be approved. Elbert Coalson seconded the motion and the vote was unanimous. Mayor Porterfield reported the Smyrna Bicentennial Committee office is located at 1021 Cherokee Road, Suite I, in Belmont Shopping Center. The first project is a "street dance" on Labo2'Day, from 7:30 to 11:30 P. M., in the Jonquil Shopping Center lot. A motion was made by Jerry Mills, seconded by Forster Puffe, the city contribute $400.00 to help defray the cost.of Labor Day festivities. Vote on the motion was unanimous. The American Legion will serve barbecue and Mayor Porterfield asked the help and support of everyone to make the Bicentennial cele- bration a great success. The meeting to schedule purchasing of capitol expenditures form Revenue Sharing will be called at a later date, due to the absence of Homer Kuhl. Jerry Mills reported grading stakes were up on Concord Road for the Westside Fire Station and he hoped that grading could start this week. Bids will be opened August 9, 1975 at 10:00 o'clock A. M. Marston Tuck stated a contractor had told him that he was unable to get a set of plans from the Architects, that they did not have any more and did not think it feasible to•print more. Mayor Porterfield said that if Mr. Tuck would give him the name of the contractor he would see that he got a set of plans. Progress on King Spring Park was reported as good. Mayor Porterfield reported we have a contract for sale, in the amount of $72,500 from Pacemaker Properties, Inc. to the City of Smyrna for purchase of property located at 1301 Bank Street. The contract listed $70,000 for land and building, $2,5000 for office equipment and funiture, contract to be closed on or before August 29, 1975, pending approval from the U. S. District Court. Pacemaker Properties, Inc. requested use of one room in the building to store inventory until they could dispose of it, approximately four to six months. Forster Puffe expressed concern the inventory could be stolen or damaged and the city would be held liable. Attorney Berl Tate said a Hold Harmless agreement could be attached to the contract and there would be no problem. Jerry Mills made a motion the contract in the amount of $72,500 be signed for the purchase of this property. C. 0. Canada seconded the motion and the vote was unanimous. The Mayor appointed a committee of three, Forster Puffe, C. 0. Canada and Elbert Coalson to recommend space in the building,. in order that it be utilized to the best advantage. It was reported tha 1974-75 fiscal audit should -be completed in August. Mayor Porterfield stated he thought, considering the economy,Pwe had fairly good yea;, budget wise. �- On motion by C. 0. Canada, seconded by Jerry Mills, the minutes of July 7, 1975 were adopted as prepared and submitted. Vote on the motion was unanimous. On motion rby Jerry Mills, seconded by C. 0. Canada, the minutes of July-21, 1975 were adopted as prepared and submitted. Vote on,the•motion was unanimous. Dates to•be remembered - August 5, 1975 - Cookout -\6:30 P. M,! - Askew Park r August 6, 1975 - Tournament - 6:30 P. M. - Ward Park August 9, 1975 - Bid Opening - 10:00 A. M. - City Hall Fire Station # 3. Meeting adjourned at 8:43. 338 AUGUST 9, 1975 As advertised, a meeting of Mayor and Council was held at City Hall, Smyrna, Georgia, August 9, 1975 at 10:00 A. M. for the purpose of opening bids on Fire Station No. 3. The meeting was called to order by Mayor J. C. Porterfield. All Councilmen were pre- sent except Homer Kuhl, who was on vacation. Jack Patterson, Architact with the firm Bothwell, Jenkins, Slay & Association, ad- vised the contractors in attendence that we needed two figures, cost plus percentage and the guaranteen maximum cost. Some contractors stated they did not understand the specs called for the cost plus percentage figure. Earle Cochran made a motion the maximum cost figures on all bids be read, and the city would negotiate with the low maximum cost bidders. Jerry Mills seconded the motion and the vote was unanimous. Bids were opened and read as follows: Campani Construction Company $158,000.00 J. H. Campbell Construction Company 126,384.00 Childs Construction Company 243,984.00 George Clark Construction Company 125,600.00 Gem City Construction Company 113,834.87 Hazlett and Hancock Construction Co. 120,000.00 Jonquil Construction Company 109,267.30 J. Franklin Lee Construction Co. 98,800.00 Gene McKie General Contractor 120,608.00 Messer Construction Company 146,290.00 Montgomery Ives, Inc. 109,618.00 Mountain Builders 125,068.00 Singleton Enterprises 126,180.00 Smith & Cothrin, Inc. 131,600.00 Venture Construction Company 131,265.00 Metro Steel 140,400.00 All bids were given to the Architects for their review and recommendation at the next council meeting. Contractors who secured plans, but did not submit bids, are as follows: Roe Construction Co., T. L. B. Associates, Inc., Don 0. Wells Construction Co., and Wilson Mitchell, Contractors. Sanitation rates and sanitation pickup from county residents on the fringe areas of the city was discussed. Forster Puffe stated according to sanitation billingsffor July, we would not collect -the $400,000 anticipated for the next fiscal year. Mayor Porterfield suggested we moniter sanitation collections for at least two months before any action is taken. Jerry Mills reported that letters had -been sent to the several residences on Fleming Street who still have not tapped on to the sewer line. Mayor Porterfield asked that a list of these homes be sent to Mayes, Sudderth and'Etheredge, and request that they reply, in writing, if they can or cannot successfully tap on to the existing sewer line. C. 0. Canada reported the "Smyrna Jonquils" won the State Softball Championship. Harry E. Garner, owner of property on Cherokee Road, asked if there was any way he could get this property zoned for a clothing store. This zoning was denied recently and he understood it would be twelve months before he could reapply. Mayor Porterfield advised Mr. Garner that he thought he knew someone who would rent the building under the existing zoning. Meeting adjourned at 10:30 A. M. August 18, 1975 The regularly scheduled mid -monthly meeting of Mayor and Council was held at City Hall, Smyrna, Georgia, August 18, 1975, and called to order at 7:30 o'clock P. M. by presiding officer Mayor John Porterfield. All Councilmen were present except Forster Puffe. Also present were Willouise Spivey, Asst. City Clerk, Lee Silver, Director of Parks and Recreation, Jim David, Supt:. of Public Works, Leon Hood, Building Inspector, Berl Tate, City Attorney, Don Atkinson, Assistant Fire Chief, Chuck Holmes of Bothwell, Jenkins, Slay & Associates and representatives of the press. L. W. Charles,CCity Clerk was absent due to illness. Invocation was given by Councilman Homer Kuhl, followed by the Pledge of Allegiance.