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06-24-1974 Special Called Meeting255 (continuation of June 17th Minutes) All Council Members reported they planned to attend the G. M. A. Convention at Jeykell Island. - Earle Cochran stated he wished to thank the Lions Club of Smyrna for the camera donated to the Smyrna Police Department and a fetter would be mailed to this effect. C. 0. Canada also thanked the Lions Club for the fountain at Cobb Park. Also, - a letter of thanks to follow on this. - The meeting adjourned at 9:00 P. M. The Council Meeting was called back into session at 9:04 P. M. to open bids on three garbage trucks. The bids were opened, read, and are recorded as follows: Consolidated Disposal Systems, Inc., Marietta; Georgia Model DRK 250 (25 cu. yd.) $28,871.55 Model DRK 200 (20 cu.yd.) 20t286.00 Model DRK 200•(mounted on Ford LN800) 209536.45 Fontaine Truck Equipment Co., Forest Park, Georgia 20 cu. yd. Garwood Model LP720-9 (mounted on Your Chasis) 9,064.00 20 cu. yd. Garwood Model LP902 (mounted on your Chasis) 111,148.50 25 cu. yd. Garwood Model-OP925 (mounted on your Chasis) 11,761.20 Truck Transport Equipment Corp., -Atlanta, Georgia Heil Mark III, (20 cu. yd. - body) 79680.00 -,Heil Mark III, (25 cu. yd. body) 8,380.00 (-;Not designed for handling containers larger than 3 cu. yds.) All Bids were referred to the Sanitation Committee for report back at the first meeting in July. Meeting adjourned at 9:13 P. M. JUNE 24, 1974 A special called meeting of Mayor and Council was held at City Hall, Smyrna, Georgia on June 24, 1974, at 7:30 o'clock P. M., and called to order by presiiding officer Mayor John C. Porterfield. All Councilmen were present. Also present were: L. W. Charles, City Clerk, Willouise Spivey, Assistant City Clerk, Nora Proctor, Clerk, Leroy Silvdi', Director of Parks and Recreation, Leon Hood, Building Inspector. ' Mr. Don Caswell appeared before Mayor and Council in regard to a rezoning request on property located at 1286 Concord Road. Mr. Caswell did not attend the Planning and Zoning Board meeting held June 10; therefore, Mayor and Council had received no recommendation from the Board. Mr. Caswell was asked to contact Bob Burchfield Tuesday morning•to determine when the Planning and Zoning Board could act on the zoning. Mr. Glenn Yarborough, representative for Mr. Lynn Chastain, appeared before Mayor and Council and submitted a plat of property adjacent to Lake Park which Mr. Chastain had requested to be annexed into the corporate limits. Mayor John C. Porterfield stated Council would review the plat and give Mr. Chastain an answer at the next meeting. Mayor Porterfield stated that if no work was started on Concord -Love this week, he would contact Mr. C. W. Matthews the first of next week in order to get the work started. ' Commercial building permits were submitted by building inspector Leon Hood and upon his recommendations the following action is recorded: (1) Halpern Enterprises, addition to Kroger Store, Belmont Hills Shopping Shopping Center. Approved on motion by Marston Tuck, seconded by Forster Puffe. The vote was unanimous. (continuation of June 24th Minutes) 256 1 (2) Halpern Enterprises, three additional buildings in rear of Belmont Shopping Center. One of the buildings will be two-story and two of the buildings one- story. The permit was approved on motion by Jerry Mills subject to the Fire { Marshall's approval. The motion.was seconded by E. R. Coalson and -the vote was unanimous. Lee Silver stated he had contacted three fence companies in regard to adding on to the present fences -at Jonquil Park. One company would not bid, one company did not recommend tacking on but gave a bid of $1560.00, the third company did not call him back. -It was Mr. Silver's recommendation that new fences be installed. C. 0. Canada motioned thaV.the low bid, opened at the last meeting, in the amount of $2576.37 submitted by AAA Smyrna Fence Company be accepted. Homer Kuhl seconded the motion which carried by unanimous vote. In regard to a station wagon or van for the Director of Parks and Recreation, Mr. Lee Silver stated he had contacted nine automobile dealers; six did not have any in stock, Strother Ford had a white station wagon which could be purchased for $4,690, the same price quoted in the bid opened at the previous meeting, Central Chevrolet had one Chevelle, Beaudry Ford had two in stock for $4,950 each and Nally Chevrolet had one but it did not meet the specifications. C. 0. Canada motioned we accept the bid from Strother Ford. Homer Kuhl seconded the motion which carried by unanimous vote. Jerry Mills reported that Truck Transport Company could obtain two chasis from Arkansas for the Sanitation Department. Total cost of chasis and body would be $20,600 each, and this was the best price they had been able to find. Mr. Mills motioned that Council approve the purchase of these two trucks, the cost to be paid from Revenue Sharing. Homer Kuhl seconded the motion and the vote was unanimous. Mayor John C. Porterfield read letter from Mayes, Sudderth and Etheredge in regards to the new addition to City Hall. The consultant firm estimated the cost at $117,000 if contracted. The letter also stated the City could build the addition on a cost plus basis as "Owner -Contractor" which would exclude bond coverage. On motion by.C. 0. Canada, seconded by Jerry Mills, it was agreed the City build the addition as Owner -Contractor with the understanding there will be no contract with any contractor, and the City must provide its oven insurance. Vote on the motion was unanimous. (The estimated cost per this procedure was approximately $70,000) Mr. Bill Poston was in attendance at the meeting.and expressed a desire to be able to bid on the project addition. A Special meeting was called for Saturday morning at 9:00 A. M. to negotiate with those interested in supervision of the work. Finance Chairman Homer Kuhl motioned that we purchase the Burroughs B700 as per contract submitted by Burroughs with the stipulation the contract shall have the provision that it cannot be sold to a third party. Jerry Mills seconded the motion which carried by unanimous vote. Marston Tuck stated the new Fire Station was not ready for Open House on July 4 and asked that this item be included on the Agenda for the next regular meeting. Departmental budgets for all departments were revf6wed. No final agreement was reached on raises for police and fire personnel; therefore, a meeting was set up for Tuesday and Wednesday nights for these two committees. .to come to an agreement. Vote on all budgets was deferred to the meeting to be held Thursday, June 27, 1974. C. 0. Canada stated several right-of-way areas in the City were not berig kept clean and neat. Mr. Canada was requested to report these areas to the street' department supervisor. Homer Kuhl suggested that if necessary a tractor be purchased and paid from State Grants. The meeting adjourned at 11:15 P. M. JUNE 27, 1974 SPECIAL MEETING - MAYOR AND COUNCIL A special Meeting of Mayor and Council was held June 27, 1974 at 5:00 o'clock P. M. at the City Hall. Those present were Mayor John C. Porterfield, C. 0. Canada, Forster Puffe., Elbert Coalson, Earle Cochran, Homer Kuhl and L. W. Charles.