04-21-1975 Regular Meeting315
(Continuation of April 7, 1975 Minutes)
Earle Cochran requested that a copy of the minutes of Mayor and Council
authorizing radar to be used within the City Limits be certified and mailed
to the state office along with a letter signed by the Mayor.
Mayor Pro-Tem Homer Kuhl submitted a letter from the Civil Service Board in
which they recommended that Sgt. M.G. McCullers be promoted to Lt. to fill the
vacancy in the Police Department. Earle Cochran moved that Council approve the
recommendation of the Civil Service Board. E. R. Coalson seconded the motion
which carried by unanimous vote. The effective date for the salary increase
to a Lt.'s pay was called out as the beginning of the next pay period, or
April 19, 1975.
The meeting adjourned at 11:17 P.M..
April 21, 1975
The regularly scheduled mid -month meeting of Mayor and Council was held at City
Hall, Smyrna, Georgia on April 21, 1975 and called to order at 7:30 o'clock P. M.
by presiding officer Mayor John Porterfield. All Councilmen were present except
Ward #5 Councilman C. 0. Canada who was absent due to illness. Also present were
L. W. Charles, City Clerk, Willouise Spivey, Asst. City Clerk, Nora Proctor, Clerk
Lee Silver, Director of Parks and Recreation, J.E.David, Supt. of Public Works,
C. C. Porterfiedl, Chief, Smyrna Fire Department, donald Atkinson, Asst. Fire Chief,
Leon Hood, Building Inspector, Jack Lynn, Consultant Engineer, and a representative
of the press.
Invocation was given by Councilman Homer Kuhl.
Mr. Bryan Cooper, member of the Smyrna Optimist Club, who was in charge of "Youth
in Government" was welcomed to the Council Meeting along with the young people
from Nash, Wills, Campbell, and Griffin Schools.
Mr. Sam Walters, 2260 Trailwood Drive, complained about the sewerage charge he has
been paying for the past three years and he is not on city sewerage. Mayor
Porterfield explained that the new computer system had shown several discrepancies
in billing and referred the matter to Councilman Forster Puffe to check out and
make any adjustment necessary.
City Attorney Bert T. Tate ruled that the state law covers the closing of billiard
and pool rooms on Sundays. Mr. Tate was requested to draw up a new ordinance to
cover these two items for the City of Smyrna.
Sealed bids were opened, read, and are recorded as follows on a maintenance
contract for public works radio equipment:
Pro Service, Smyrna
$91.50
per
month
Miller Communications, Smyrna
156.70
per
month
Ab-Com, Inc., Atlanta
132.20
per
month
Motorola Communications, Decatur
147.50
per
month
On motion by Earle Cochran the bids were referred to committee with authority tc
act on the low bid. Jerry Mills seconded the motion and the vote was unanimous.
Sealed bids were opened, read and are
Park:
Alfred L. Simpson & Co., Inc.
Quarles Contracting, Inc.
So. Ga. Sod & landscaping Co.
Akins & Clark Grading Co.
Henderson Landscape Contractors
Decatur Fulton Corporation
Mike Westmoreland Landscaping C
Bob's Landscaping Service
D. D. Strickland
recorded as follows
Bid #1 thru 5
$37,409.40
22,342.20
26,701.02
22,674.00
20,989.70
31,872.00
15,902.67
17,976.00
22,281,50
on seeding of King Spring
Alternate
$61,634.40
35,167.20
36,676.02
34,786.50
46,639.70
None
30,152.67
32,226.00
40,490.00
All bids were referred to the Parks and Recreation Committee, Lee Silver, and
J. E. David, to evaluate and bring a recommendation to the next meeting.
(Continuation of April 21st Minutes)
316
Commercial Building Permits: Mr. Fred Bostick, 3021 Eleanor Way, requested a five
foot side yard variance. Building Inspector Leon Hood submitted an affidavit ,
signed by neighbors stating they did not object. The variance was granted on motion
by Marston Tuck, seconded by Jerry Mills, and vote on the motion was unanimous.
Mayor John Porterfield reported he had received a letter from the Georgia Department
of Revenue stating the Supreme Court has held the "grandfather" clauses of.the 1974
Uniform Beer Tax Act unconsitutional and the court anticipated the court ruling
would become final before May 1, 1975 and the city would be advised in this regard.
This letter was to notify cities and counties affected to enact whatever ordinances
deemed necessary to attain the rate provided by the Uniform Beer Tax Act. The
letter was referred to City Attorney Berl T. Tate.
Mayor Porterfield stated he had been contacted bythe committee authorized to bid
on a school bus for the Parks and Recreation Department stating the busses selling
for $1500.00 were being repaired and they requested permission to bid on a top
priority bus and he had granted this request. Jerry Mills motioned that Council
approve the purchase of the bus at a cost of $2009.16. Marston Tuck seconded the
motion and the vote was unanimous.
The Parks and Recreation Department advisory committee was requested to prepare
rules and regulations in regard to driver and use of the bus for approval -at the
next meeting.
Lee Silver reported that Alvin Beaty had secured bids for painting the bus and this
would be handled through normal operating expenditures.
1
J. E. David reported that the lot next door to the new sanitation building on Concord
Road could be rented for parking space for sanitation employees at a cost of $50.00
per month. Mr. David also reported that it would cost approximately $1100.00 to
gravel and pipe the Couey property which Mr. Couey had offered at no cost except for
the gravel and pipe. Earle Cochran moved that Council authorize an expenditure of
$1100.00 to prepare lot for parking of sanitation employees subject to at least a
two year lease from Mr. Couey. Jerry Mills seconded the motion and the vote was
unanimous.
No action was taken on the Bicentennial publication cost.
Marston Tuck moved that Council approve installation of a traffic light at the
intersection of Elmwood and Spring Road, subject to a third party (owners of property
in the county) paying for the light. The motion was seconded by Jerry Mills and
vote on the motion was unanimous.
Revenues collected for the month of March were increased substantially by receipt
cf Georgia Power franchise check and personal property taxes collected.
Councilman Homer Kuhl requested that charges for the new detective offices be
transferred from the General Fund to Revenue Sharing Entitlement #5, as this was
originally set up to be paid from Revenue Sharing.
Mr. Kuhl further stated he met with officials of the telephone company on Saturday
and they are to give us a break down of charges. Charges since the new PBX system
was installed have been much more than the contract called out.
Sale of water, $42,957.99 was questioned as this is lower than in previous months.
Councilman Forster Puffe stated he would check on this.
The agenda completed, the following action is recorded:
(1) It was reported that in checking around for a fire engine for the new sub
station, one had been located on the assembly line for resale, and had been tied up
and we now need approval to purchase. Jerry Mills motioned approval be granted to
purchase the fire engine at a cost of $41,200 to be paid from Revenue Sharing Funds
received for the quarter July, August and September. Earle Cochran seconded the
motion and the vote was unanimous.
C. C. Porterfield was requested to submit a list of equipment needed to Finance
Chairman Homer Kuhl within the next few days in order that the equipment can be
ordered now for delivery about the time the engine is received. The cost of the
equipment is to be included in the 1975 - 76 budget.
317 (Continuation of April 21 minutes)
(2) Earle Cochran submitted a letter from Dr. Ralph Weber, Clerk of the Civil
Service Board, recommending that David Littlejohn be promoted to Sgt. Earle
Cochran motioned Council approve the recommendation of the Civil Service Board
and promote David Littlejohn to Sgt. the salary increase to be effective with I
the next pay period. Jerry Mills seconded the motion and the vote was unanimous.
(3) Two sealed bids on seeding and landscaping Concord Road were opened and are
recorded as follows:
Mike Westmoreland $5,430.00
Bob's Landscaping 5,625.00
On motion by Jerry Mills the bids were referred to the streets committee with
authority to act on the low bid, subject to working with the Mayor in trying to
get county assistance. Homer Kuhl seconded the motion which carried by unanimous
vote.
All those planning to attend the 7th District GMA Convention to be held in Calhoun
on April 29, 1975 were asked to notify City Clerk L. W. Charles no later than
April 22, 1975.
Jerry Mills moved that permission be granted Lee Silver, Parks and Recreation
Director, to use one fire truck and the Chief's car in the Smyrna Girls Softball
Parade from 8:00 until 9:30 A.M., Saturday, May 31, 1975. The motion was seconded
by E. R. Coalson and vote on the motion was unanimous.
It was reported the sign ordinance whould be completed by June 1, 1975.
It was noted the Jonquil Parade would be held May 3, 1975 starting at 12:00 noon.
Jerry Mills stated something should be done about the Hawthorne railroad crossing
to keep large trucks from getting hung on the tracks. Mayor Porterfield recommended
this be taken up with the railroad officials.
Earle Cochran requested approval of a parade permit, in the form of a motion, for
the Smyrna Girls Softball Association on May 31, 1975 from 8:30 to 9:30 A.M. from
the Smyrna Drive In on Atlanta Street to Spring Road to Jonquil Park. The motion
was seconded by Homer Kuhl and the vote was unanimous.
Earle Cochran requested that Council take bids to be opened at the next Council
meeting to replace patrol cars #8, #11, #12 and #13. Mayor Porterfield suggested
we not replace car #8 at the present time. Earle Cochran motioned that bids be
secured for opening at the next council meeting to replace two cars to be paid
from Revenue Sharing during this fiscal year and one car to be paid from Revenue
Sharing during the first quarter of the next fiscal year. The bids are to be for
the Custom 500 Ford Police parkage. The motion was seconded by Homer Kuhl and
vote on the motion was unanimous.
Rev. W. N. Richardson requested a use permit for the New Covenant Church, 1275
Concord Road, until they could locate permanent quarters. Homer Kuhl motioned
the use permit be granted for church purposes at 1275 Concord Road through
December 31, 1975. The motion was seconded by E. R. Coalson and the vote was
unanimous. Mrs. Richardson stated she was aware there was to be no on street parking.
Forster Puffe stated we are holding a check from Whit Bar for a 1975 Business License
in the amount of $766.56. Mr. Puffe recommended that the check be returned to
J. P. White, owner, along with a letter giving him ten days to pay the $1,766.56
business license fee since we feel there are discrepancies in the amount of gross
sales shown, or furnish us with a certified statement prepared by an accounting
firm other than himself or his accounting service, Taxico, with a check for the
full amount due, or have him closed up.
Marston Tuck motioned that the Smyrna Civil Defense personnel be permitted to again
work with the Cobb County civil Defense Department during the Chattahoochee Raft
race on May 17th. E, R. Coalson seconded the motion and the vote was five to one,
Forster Puffe opposed.
Homer Kuhl stated he had received a request from the Sharon Baptist Church, 3405
South Cobb Drive, to use 948 Sharon Circle for youth activities. A letter
accompanied the request signed by residents in the area stating they did not object.
(Continuation of April 21, 1975 Minutes)
318
11
Mr. Kuhl motioned the request be granted.
and the vote was unanimous.
The meeting adjourned at 8:55 P. M.
HN C. PORTERFIEIff., MAYOR
Earle Cochran seconded the motion
, CI
MARSTON TUCK, COUNCILMAN WARD #1 �UFFE, COUNCILMAN WARY IM2
JERR ILL CO IT AN WARD #3 HOMER KUHL, COUNCI WARD #4
PAI
C. 0. CAIADA, COUN WARD #5 ELBERT &OALSON, COUNCILMAN WARD #6
EARDE COC , COUNCILMAN WARD #7
May 5, 1975
The regularly scheduled meeting of Mayor and Council was held pursuant to the
Charter at City Hall, Smyrna, Georgia, May 5, 1975, and called to order at 7:30
P. M. by presiding officer Mayor John Porterfield. All Councilmen were present
for the meeting. (Earle Cochran had phoned he would be late and was seated at
the Council table at 8:18 P. M.) Also present were L. W.T. Charles, City Clerk,
Willouise Spivey, Asst. City Clerk, Nora Proctor, Clerk, Lee Silver, Director
of Parks and Recreation, Vic Broyles, Asst. Supt. of Public Works, Leon.Hood,
Building Inspector, Don Atkinson;, Asst. Fire Chief, Joe Briggs, Consultant
Engineer, and representatives of the press. J. E. David was absent on vacation.
Invocation was given by Councilman Homer Kuhl, followed by the Pledge of Alle-
giance.
Under Citizen Reports, the following action is recorded:
(1) Joe Bland stated the Jaycees had been granted a permit for the Jonquil
Parade for last Saturday, but due to rain, requested that the permit be extend-
ed to Saturday, May 10. The extension was granted on motion by Marston Tuck,
seconded by Jerry Mills. Vote on the motion was unanimous.
Mr. Bland further stated that the Jaycees are in the process of trying to develop
plans for next year, goals, projects, etc. Mr. Bland passed out a survey form to
Mayor and Council regarding needs of the community and requested that the forms
be completed and returned no later than May 19, 1975.
(2) Mr. George Scott represented citizens on the west side of Farmstead Condo-
miniums on Spring Road regarding the lifting of current restrictions on small
privacy redwood fences for Farmstead residents on the west side. It was the con-
sensus of the group that more people on Carolyn Drive should be contacted.
Mayor Porterfield referred this issue to Councilman Marston Tuck for report back
at the next meeting, or as soon as possible, in order to try to work out a so-
lution that would be agreeable to residents of Farmstead and those on Carolyn Drive.
(3) Mr. Frank May, President of the new Cobb Bank and Trust Company on Cherokee
Road, appeared before Mayor and Council stating they would appreciate some of the
City's banking accounts and to be competitive on bids on certificates, etc.
(4) Caaol Picklesimer of 2660 Birch Street, appeared before Mayor and Council
regarding a rat problem on Birch. Mrs. Picklesimer stated in her opinion the
main cause of the rats was the unsanitary conditions at the Chinese Restaurant
on South Cobb Drive. Mayor Porterfield asked Sanitation Supervisor, Jack Eudy,
to make a thorough inspection of businesses on South Cobb-Drive'and any violations
of the sanitation ordinance be put in writing and a copy be mailed or delivered
to the property owner on May 6. Mr. Eudy was also requested to inform residents
on Birch Street that a City Truck would go,down the street and deliver rat poison
to the residents. Councilman C. 0. Canada volunteered to contact William A. Becker
in regard to him deeding the vacant property between the residents on Birch Street
and South Cobb Drive to the City and the City in turn deeding the property to the
residents, Vic Broyles was requested to check on any residents on Brich who at the