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03-24-1975 Regular MeetingMarch 24, 1975 308 The regularly scheduled mid -month meeting of Mayor and Council was held at City Hall, Smyrna, Georgia, March 24, 1975, and called to order at 7:30 o'clock P. M. by presiding officer Mayor John Porterfield. All C, Councilmen were present. Also present were L. W. Charles, City Clerk, Willouise Spivey, Assistant City Clerk; Nora Proctor, Clerk, Leroy Silver, Director of Parks and Recreation, J. E. David, Superintendent of Public Works, Joe Briggs, Consultant Engineer, and a representative of the press. Invocation was given by Councilman Homer Kuhl. Mayor John Porterfield commented on the destruction of the tornados in the' surrounding areas and recommended that emergency equipment be kept in mind when budgets are prepared. Mayor Porterfield also stated that on March 15, 1975 the fire rating for the City of Smyrna was lowered to Class 6, and recommended that every effort be made to lower the rating to Class 5, this year, if possible. Councilman Marston Tuck reported that Mr. James Farley and eight volunteer civil defense personnel had worked all day in the Atlanta area helping Atlanta civil defense and police in the various areas struck by tornados. A permit was requested by George Hanson of the Smyrna Jaycees for a parade to be held Saturday, May 3, 1975 which would be the end of Jonquil week. On motion by Marston Tuck, seconded by Jerry Mills, the permit was granted by unanimous vote. Mr. Hanson invited the Mayor and all Councilmen to ride in the parade and stated he would furnish Mr. Cochran a copy of the exact route the parade would take. There were no reports from citizens. Four sealed bids were received for wrecker service for the City of Smyrna, The bids were opened, read, and are recorded as follows: Car & small trucks impounded by police Large trucks, over two tons Large garbage trucks, loaded Large garbage trucks, empty Police cars towed to city garage Charge installing spare tire & service call on Police cars Have wrecker large enough to handle garbage trucks Have 24 hour service, 7 days Ins. Company Location of storage, vehicles Cost of storage per day Barrows BillyDrivers Enterprises Howard DService $10.00 $ 7.50 $10.00 20.00 00 00 00 00 Yes Yes Travelers 15.00 15.00 15.00 00 00 Yes Yes Great Central 900 Cherokee ri3K1 20.00 15.00 00 00 Yes Yes R. L. Doyal-son 1285 Fuller 1.50 2.00 Crain Service $ 7.50 15.00 .00 12.50 12.50 00 00 Yes Yes Travelers 201 Dixie Avenue 1.00 309 (Continuation of March 24, 1975 Minutes) All bids were referred to the garage committee for recommendation at the next meeting. ' Commercial building permits were submitted by building inspector Leon Hood and upon his recommendation the following action is recorded: Tenneco Oil Company requested permission to convert four of their service stations to self service. The locations are 902 Cherokee Road, 1166 Concord Road, 2610 4-Lane r Highway, 2410 South Cobb Drive, Mr. Hood stated the plans had been inspected by the Fire Department and they met all building codes and he recommended approval. Jerry Mills motioned the permits be approved. Forster Puffe seconded the motion which carried by a vote of six to one, Marston Tuck opposed. Councilman Homer Kuhl re- quested Joe Jackson, representative for Tenneco, to leave his telephone number in order that he might be contacted if there sh6fild'be any~questions: Leon Hood reported on the following structures: 2422 Ventura Place: House being demolished. 1566 Spring Street: House sold to local resident who will repair it. 3350 Campbell Road: Very little has been done in finishing the room being added to the structure. Mr. Hood was requested to contact the owner again and ask that he at least finish the exterior. 879 Cherokee Trail: Mr. Hood stated he had called a couple times but had not been able to meet with the man who had stated he would finish the structure. Jerry Mills submitted plans of a fire station in Ocalla, Florida. Pictures of the station were also submitted. Mr. Mills stated the facility was just what we need here in Smyrna with minor changes. The building would be 3600 to 3700 square feet and the extimated cost would be $85,000 to $95,000. On the recommendation of the committee, Mr. Mills motioned the plans be approved for the Smyrna Station with certain changes. The motion was seconded by Homer Kuhl and the vote was ' unanimous. Council agreed that*the Fire Department Committee should act as the construction committee in building the new station. Due to the absence of L. W. Boring, Electrical Inspector, revision of the electri- cal code was deferred to the next meeting. Willouise Spivey was asked to check out four items on the administrative financial report. Mayor Porterfield asked all Councilmen and Department Heads to continue to try to stay within their budgets. Attorney Berl T. Tate stated there would be no problem regarding House Bill annexations and tax assessments; however, the homestead exemption was held up too long to get approval this year. Mayor John Porterfield stated he and Council met with ARC officials last week +' and reviewed the job descriptions they had prepared and recommended adoption of y Section 1 and 2 (460). Homer Kuhl seconded the motion which carried by unanimous r vote. I Mayor Porterfield stated that a complete description of the pay scales prepared by ARC was included in the-booklet,•,a copy of'which-'had-�-bedn_distrib6ted to -each Councilman, and asked that both Method 1 and Method 2 be reviewed carefully. Mayor Porterfield recommended Method 2 and stated he hoped it could be adopted within the next thirty days. He suggested that each Councilman meet with each department head and go over the scales carefully, then set up a meeting with the Mayor and Finance Committee for approval one at a time, then all be adopted at the same time. The above did no include the Police, Fire and Civil Defense. Mayor Porterfield reminded Council that the Smyrna Optimist Club had changed the r dates of "Youth in Government" to April 7 and April 12 and requested that he be notified if any Councilman could not be present on April 12. He stated a total of 22 youth would participate and one would act as City Clerk, one as Asst. City Clerk, four would go to the Police Department, four to the Fire Department, one would act as Parks and Recreation Director, one as Recreation Supervisor, one would go the library and two to Public Works. 1 Mayor Porterfield reported that recently the federal government released 701 funds in the amount of $50,000,000 and Georgia would be allotted approximately ' $250,000. Mayor Porterfield recommended the City apply for funds for an annexation stud subdivision regulations stud and housing element stud which would mean y� g Y� g y $11,800 would be paid from federal funds and $6,200 would be paid from City funds. Homer Kuhl moved that the City apply for 701 funds as indicated above. C. 0. Canada seconded the motion which carried by unanimous vote. It was noted that C 7 310 (Continuation of March 24, 1975 Minutes) application must be made prior to April 1, 1975. I C. 0. Canada stated that Smyrna would host tion Meeting on June 18, 1975, at 10:00 A. would be in attendance and urged the Mayor I the 5th District Parks and Recrea- M. He stated approximately 75 people 'I and all Councilmen to attend if possible. Lee Silver reminded Mayor and Council of the Easter Egg Hunt to be held at Jon- I quil Park on Friday, March 28, 1975 at 4:30 o'clock P. M. C. 0. Canada also announced that a Parks and Recreation Board of Commissioners workshop would be held in Roswell, Georgia, April 24, 1975. Lee Silver reported that senior citizen attendance was up to 75 daily and was expanding, that he was looking into the purchase of a bus to help defray cost of transportation, and that the senior citizens bazzar would be held on April 1 in the park between City Hall and the Police Station. C. 0. Canada motioned that the park between City Hall and the Police Station be named "Centennial Park". The motion was seconded by Jerry Mills and the vote was unanimous. Forster Puffe asked what was being done in regard to delinquent taxes. Berl Tate stated that fi fa's had been filed on all apartment complexes and large businesses that were delinquent. The question of how to collect sanitation charges from residents who are not on city water was also discussed. Berl Tate stated he would check the ordinance to determine if this could be handled through Recorder's Court. Mr. Tate further stated he would check into the possibility of back billing commercial establishments who have been imporperly billed for a number of years for sewerage. Mr. Puffe commented on the meeting with the Cobb County Commissioners and others regarding an increase in water and sewerage rates, possibly by July. City Attor- ney Berl Tate was asked to check the contract filed with the county on sewerage treatment. Marston Tuck motioned that the old police radios in the basement of the police station be transferred to the Civil Defense department. Jerry Mills seconded the motion which carried by unanimous vote. On motion by Marston Tuck authorization was given to have Cobb Heating and Air Conditioning install a return air vent in the Civil Defense office, at a cost of $126.80, to be paid from the contingency fund. The motion was seconded by Jerry Mills and vote on the motion was unanimous. Marston Tuck commented on the accident last Friday involving a city vehicle and requested that all drivers be re-evaluated. He also requested that a copy of all litigations against the City of Smyrna be available at the next Council meeting. Mayor Porterfield stated he would take care of this. An up-to-date code book for the City of Smyrna was discussed. On motion by Homer Kuhl, seconded by Forster Puffe, the'Municipal-Code Corporation of Tallahassee, Florida, was awarded the contract in the amount of $6,750 which would cover the cost of fifty books and fifty binders. Vote on the motion was unanimous. It was reported the job would take approximately fourteen months to complete, and all Councilman were urged to attend all working sessions. Forster Puffe recommended that $1500.00,be paid from this year's fiscal budget if work had progressed to that point by June 30.r Homer Kuhl reported that 4800 to 5000 books were checked out of the library monthly. The meeting adjourned at 9:15 P. M. (Continuation of March 24, 1975) 311 .-r C . P. J C. PORTEREIELD MAYOR MARSTON TUCK, COUNCILMAN WARD #1 t JE ILL COUN ILMAN WARD #3 HOMER KUHL, C.-O.- CANADA; COT I ..WARDJ5ELBERT C ALSON, COUNCILMAN WARD #6 EARLE COCHRAN, COUNCILMAN WARD #7