Loading...
01-20-1975 Regular Meeting(Continuation of January 6, 1975 Minutes) 294 On motion by Councilman Jerry Mills, seconded by Forster Puffe, it was agreed that Mayor and Council would send a Resolution asking that a public hearing he held on discontinuance of "The Piedmont", effective January 31, 1975, between Washington, D. C. and Atlanta, Georgia, at Toccoa, Georgia, Gainesville, Georgia and Atlanta, Georgia. Vote on the motion was unanimous. A meeting of the Police and Fire Committee was called for 10:00 A. M. Saturday morning. The meeting adjourned at 8:40 P. M. January 20, 1975 The regularly scheduled mid -month meeting of Mayor and Council was held at City Hall, Smyrna, Georgia, on January 20, 1975, and called to order at 7:30 o'clock P. M. by presiding officer Mayor John C. Porterfield. All Councilmen were present. Also present were L. W. Charles, City Clerk, Willouise Spivey, Asst. City Clerk Nora Proctor, Clerk, Lee Silver, Director of Parks and Recreation, Leon Hood, Building Inspector, J. E. David, Supt. Public Works, Gordon Harden, Counsultant Engineer, and members of the press. Bob Burchfield was absent. Invocation was given by Councilman Homer Kuhl. Capt. Richard Waits, of the Metro Arson Investigators Association, presented a Proclamation to Mrs. James D. Crumbley, in recognition of the outstanding job done by the late Lt. James D. Crumbley, of the Smyrna Fire Prevention Bureau, in working with the Metro Arson Association. Mayor John Porterfield, on behalf of the City of Smyrna, also presented a plaque to Mrs. Crumbley in honor of the late Lt. Crumbley. No one appeared before Council under Agenda Item, Reports from Citizens. No commercial building permits were submitted for Council action. Public.Works Supt. J�_E. David reported that sidewalks on Concord Road were about one half completed and all work on the sidewalks should be completed in about one week. Mr. David stated the clean up work would be done by the City and buffing out of the stop signs on the street was in progress. Councilman Marston Tuck reported the committee was in the process of securing bids on the traffic light at Spring Road and Campbell Road and report would be submitted at the next meeting. A contract on maintenance of police and fire radio equipment was discussed. Police — Committee Chairman Earle Cochran recommended that Motorola be given the contract for $300.00 per month since all the equipment was Motorola; although Pro Service had sub- mitted a bid of $214.00 per month for the two departments. Councilman Marston Tuck moved that the contract be awarded, for the two departments, to the same company. Councilman C. 0. Canada seconded the motion which carried by unanimous vote. Mr. Jim Hiatt of Pro Service, stated that if an engineer was necessary, the engineer would be secured at his expense. Councilman Forster Puffe stated that if Pro Service was awarded the contract he would like for Mr. Hiatt to agree to no more than two hours for a service call and four hours to have the equipment in operation again. Mayor Porterfield stated this clause was included in the request for bids. Councilman Marston Tuck moved that the contract for both the Police and Fire Departments be awarded to Pro Service for $214.00 per month effective this date, for a period of twelve months. Jerry Mills seconded the motion. The vote was six for the motion, Earle Cochran opposed. The Attorney ruled that at any time Pro Service does not comply to the specifications of the contract it may be cancelled. Parks and Recreation Director, Lee Silver reported that 20% of the work at King Spring Park, Phase I, was complete, and he was applying for a new B.O.R. contract for Phase II. Councilman Forster Puffe recommended in the form of a motion that delinquent water and sanitation bills, due in most part, from people who had moved from the City, in the amount of $2,140.43 be charged off as bad debts and turned over to a collection agency, effective February 1, 1975. Jerry Mills seconded the motion which carried by unanimous vote. It was agreed that the delinquent accounts be turned over to C.A.B. Agency, headed by Ed Chupp, at 50% of whatever he collects, effective February 1, 1975. (Continuation of January 20th Minutes) 295 Councilman C. 0. Canada stated that Terry Clayton had moved outside the City and motioned that Billy Stevens be appointed to serve on the Parks & Recreation Commission to fill the vacancy. The motion was seconded by E. R. Coalson and vote on the motion was unanimous. rn motion by Councilman Forster Puffe, deposits for all new apartments of $5.00 per unit for water and $1.50 for sanitation per unit was approved. The motion was seconded by Jerry Mills and vote on the motion was unanimous. These deposits also apply to old apartment units if water is cut off. Forster Puffe motioned that water deposits for commercial establishments be set at $50.00 for all new commercial customers, plus any we are forced to cut off. Jerry Mills seconded the motion which carried by unanimous vote. Effective as of this date. A copy of letter addressed to all residential customers was given to the Mayor and each Councilman. Councilman Foster Puffe moved that a copy of this letter be mailed to each residential customer with the January water bill, which will be mailed the first week in February. The letter was also given to the press and they were asked to publish same. The motion was seconded by E. R. Coalson and vote on the motion was unanimous. Councilman Forster Puffe stated that approximately 1556 water meters were inoperative at this time and requested Council approve the purchase of 500 meters at $29.00 per meter or an amount of $14,500.00 to replace those meters inoperative. Council- man C. 0. Canada seconded the motion which was voted unanimously. Councilman Forster Puffe moved that approximately $825.00 be approved for the purchase of 100 locks to be placed on meters when water is cut off. Mayor John Porterfield recommended that the locks be purchased in lots of fifty and be paid from the monthly operating budget. Councilman Marston Tuck moved that we have prepared immediately a listing of the new phone numbers for City Hall, the Police and Fire Departments (sticker type to be placed on phones) to be enclosed with the January water bills. Forster Puffe seconded the motion which was withdrawn, and the motion died for lack of a second. It was the consensus of most of the Councilmen, time would not premit the printing of the sticker type telephone numbers. Mayor John Porterfield stated he had discussed the 1.7 million grant available to the Atlanta Metro area with Kidd and Associates and they had suggested that he write a letter requesting pre -application form relating to a discretionary grant under the new Community Development Program, and they would then meet with the Department of Housing and Urban Development to determine, if in their opinion, it was a waste of time, or whether we should proceed. Mayor Porterfield stated the letter was being released tonight. Councilman Homer Kuhl reporting on the Cobb County Tax Study committee meeting stated that another meeting was set up for January 28, 1975 with the Cobb Municipal Association. Mayor Porterfield had been invited to a meeting in Commissioner Barrett's office this evening 1-20-75 but the meeting was changed to next Monday evening 1-2845. Councilman Homer Kuhl called a meeting for Saturday morning 1-25-75 at 10:00 A. M. for all Councilmen to go over the Financial Reports. Vandalism at the new location of the sanitation department was the reason bids were asked for on fencing the area to be opened at this meeting. The sealed bids were opened and are recorded as follows: Fencecraft Industries, 3474 Lake Drive, Smyrna, Georgia $3494.00 Acme Fence Company, Smyrna, Georgia $2515.00 AAA Fence`Company, 605 Floyd Drive, Smyrna, Georgia $2823.00 Homer Kuhl moved the bids be referred to the sanitation committee with authority to act on the low bid. The motion was seconded by Forster Puffe and voted unanimously. Councilman Jerry Mills motioned that a Resolution be sent from the City to the Public Service Commission asking that they review all aspects thoroughly before granting such a large increase as requested by the Georgia Power Company. The motion was seconded by Earle Cochran and vote on the motion was unanimous. Councilman Forster Puffe stated he had received a letter from Lt. David Farmer regarding Steveirino's and based on the letter motioned that we not issus a 1975 business license for malt beverage and wine to the establishment, also, that a show cause hearing be held as to why the license should not be revolked. M 296 (Continuation of January 20th Meeting) N E. R. Coalson seconded the motion. It was stated that the establishment for some time had been operating by someone other than the person approved to manage the establishment and the person presently in charge of managing did not meet the requirements of the City ordinance. The motion not to renew the 1975 license was unanimous. Councilman Marston Tuck moved that the 1974 license for malt beverage and wine be suspended tonight and a show cause hearing be held February 1, 1975, at 10:00 A.M. to determine whether a 1975 malt beverage and wine license should be issued. Earle Cochran seconded the motion which carried by unanimous vote. City Attorney Bert T. Tate stated that the suit for the Norseman and King Williams apartments was on the docket for February. Councilman E. R. Coalson called a meeting of the Sanitation Committee immediately following Council Meeting. Councilman Homer Kuhl stated he had received a call from Sue Williams ARC stating they had almost completed their study and recommendations. Mr Kuhl was to contact Ms. Williams to determine if she could meet with Council Members Saturday morning at 11:00 A. M. The Meeting adjourned at 8:58 P. M. January 25, 1975 A meeting was held Saturday Morning January 25, 1975 at 10:00 A. M., at City Hall for the purpose of reviewing the financial status of the City for the six (6) months ending December 31, 1974. Those present were Mayor John C. Porterfield, Homer Kuhl, Elbert Coalson, Forster Puffe, Earle Cochran, Jerry Mills, Clarence Canada and Willouise Spivey. Marston Tuck was absent. After discussing the revenues and expenditures for the first half of the fiscal year, Homer Kuhl made a motion this meeting be recorded as an official council meeting. Jerry Mills seconded the motion and the vote was unanimous. Mayor Porterfield, referring to the June 30, 1974 FY Audit, stated we had a $75,266 surplus for the year and recommended it be earmarked for the development of King Spring Park. After discussion Homer Kuhl made a motion the cost of developing the King Spring Park be paid from the General Fund surplus. Clarence Canada seconded the motion and the vote was unanimous. Homer Kuhl made a motion the cost of the new Fire Station on -Concord Road belpaid from the Water Revenue Fund. Clarence Canada seconded the motion and the vote was unanimous. Jerry Mills stated he thought there was a good possibility of locating a good repossessed fire truck that we could purchase at a very reasonable price. He has already made some contacts and is looking for such a truck. If one cannot be locat- ed by July 1, 1975, we will have to order a new one. Jerry Mills is to meet with Joe McHarg and Don Wells either Wednesday or Thursday in regards to the many problems we are having with the Fire sub -station on Spring street. Mr. Mills stated it would cost $3,000 or more to correct all these problems and they should be corrected before April of this year. Elbert Coalson asked Jerry Mills to lead the discussion of the new sanitation building, since he was Chairman of the sanitation department when the plans were started. Mr. Mills stated that three bids had been received and are recorded as follows: S & M Contractors, 1903 Heathridge Court, Smyrna, Ga. $16,000.00 with the city labor pouring floor'and footings and installing plumbing. Alternate bid on cost plus basis at 18%, with the city furnishing material