11-02-1964 Regular Meeting71
NOVEMBER 29 1964
The regular meeting of Mayor and Council was held at City
Hall, Smyrna, Georgia, pursuant to Charter November 2, 1964 at
7:30 o'clock P.M. and called to order by presiding officer, Mayor
George W. Kreeger.
In the first order of business per submitted agenda was the
certified election results of run-off election held at City Hall
10-31-64.
"We the duly appointed Election Managers to conduct this
run-off election declare the following results":
"For Councilman Ward No. 5 (unexpired term
November 2, 1964 through December 31, 1965.)
H. Lamar Chatham
Daniel L. Mixon
178 votes
227 votes
"We, therefore, certify to Mayor and Council of the City of
Smyrna, the election of Ward No. 5 Councilman, Daniel L. Mixon,
he having received a majority of the votes cast."
William H. Winslett,
Larry F. Dover,
Charles D. Nunnally
Election Managers
Oath of office administered by Mayor G. W. Kreeger, signed
and attested. Daniel L. Mixon, Councilman Ward No. 5, was seated
to fulfill the unexpired term of B. A. Thomas. Council members
now present, J. C. Porterfield, H. Kuhl, J. B. Ables, Daniel,L.,
Mixon, R. H. Wood, C. M. Chapman and R. J. McCurry.
Complaint of William B. Eidson (Barber Shop on Concord Road),
regarding garbage collection and charges was referred to sanitation
chairman, J. B. Ables to resolve.
Trailer permit was approved with 30 day limitation to Mrs.
Betty Blanton, 239 No. Atlanta Street. Motion by H. Kuhl, passed.
Permit allows "for sale" sign placed thereon.
Petition of M. C. Puryear and Fred McNeal for annexation of
Pineview Manor, Unit No. 2 on Cooper Lake Road, was withdrawn on
basis of citizen opposition regarding plat showing placement of
structures on property proposed for annexation to corporate limits
and known as Bagwell and Austin property.
Motion R. J. McCurry, second C. M. Chapman, to issue building
permit for the $982,000 F. T. Wills School subject to usual check
out and follow up by City Building Inspector.
Motion R. J. McCurry, second J. C. Porterfield to issue
building permit for Echol's Ma-Jik Market on South Atlanta Road
subject to rigid check out of plans, specifications, City codes,
regulations and ordinances, also sidewalk installation as called
out per amended regulations. Motion deletes proposed enclosure
for bottle storage. The vote was 6 to 1. J. B. Ables opposed.
Council discussed corrective action relating to drainage
problem at rear of Martinis Discount Furniture Store and authorized
improvement prior to final inspection and acceptance.
Council set November 16, 1964 to hear appeal from traffic
court case of J. G. Samples, Jr. on the charge of speedirg 75 m.p.h.
in a 35 m.p.h. zone on North -Atlanta Road.
72
(Continuation of November 2, 1964 Meeting)
Council discussed sewer tap -on at rear of new Sur -Way Laundry
addition, Atlanta and Spring Street. A tentative agreement was
reached to permit tap -on at cost plus $25.00 and then withheld on
R. J McCiirry,ts motion to proceed pending settlement through com-
pletion and payment in full by Mr. Ware for sewerage facility to
So. Cobb Laundry. Motion seconded by J. C. Porterfield and voted
unanimous.
Council approved release of State Highway Contract to center-
line Spring Road (2 miles); also center -line plus edge striping of
Concord Road a distance of .7 miles. Total miles (both streets)
4.1 miles @ $53.28 per mile or $218.45 payable on submission of
signed contract. MEMO: 0.5 mile, Spring Road, to be absorbed by
Cobb County. Motion J. C. Porterfield, second Homer Kuhl, motion
carried.
Mayor G. W. Kreeger ordered Fire Chief, C. C. Porterfield to
investigate and report on maintenance shops, motorcycles and gasoline
located or stored at first level of apartments adjacent to coin
operated laundry equipment and gas fired dryers. Also, Police Chief
to check and report on coin operated laundry equipment and collection
of applicable business license from apartment project operators.
Committee Chairman R. J. McCurry submitted in council application
for retail malt beverage package store license per petition of Mrs.
Laura Pritchett located at 103 No. Atlanta Street, Smyrna. After
discussion, R. J. McCurry motioned "this council approve application
as submitted", on second by D. L. Mixon the council voted four to
three for issuance of license. Voting for: R. J. McCurry, J_ C.
Porterfield, C. M. Chapman and D. L. Mixon. Voting against: R. H.
Wood, Homer Kuhl, and J. B. Ables.
�v Mayor G. W. Kreeger appointed the following committee to submit
applicants or select City Attorney to replace G. Conley Ingram:
R. J. McCurry, J. B. Ables, and D. L. Mixon.
Councilman Homer Kuhl recommended the appointment of Mr. Walter
Gillespie as Civil Defense Director, City of Smyrna, to replace
Robert J. Austin by reason of his election as Deputy Commissioner,
Cobb County. On council agreement, Mayor G. W. Kreeger nominated
Mr. Gillespie for the assignment. Appointment to be confirmed by
letter from Governor Carl Sanders.
Council voted unanimous on C. M. Chapmants motion, second by
D. L. Mixon to accept low bid of Smyrna Welding and Sheet Metal
Company for refuse containers as per specifications submitted:
Low Bid Accepted
(1) C.Y. $128.85 (4) C.Y $388.45
(2) C.Y. 2251.45 (5) C.Y. $428.25
(3) C.Y. E01.35 (6) C.Y. $469.75
Councilman R. J. McCurry reported in council on fiscal audit
1963-64 and commented on recommendations as submitted by C.P.A.,
W. D. Pate as follows:
Item No. 1 Proposal and Recommendations
;:Esta,bli,4h; accounting manual, organization charts, functions
and responsibilities each department and employees.
Item No. 2 Past due Water Bills - Previous Owner or Occupant
Motion R. J. McCurry, second J. C. Porterfield, "As of this
date, City shall collect $25.00 water deposit from all
renters, $25.00 deposit from all purchasers, upon request for
cut -on, said deposit to be reimbursed upon proof of closing
or submission of warranty deed. $100.00 standing deposit
from all contractors, builders or sub -dividers, reimbursable
only on evidence of project completion. City water department
authorized to reduce from deposit unpaid monthly water bills
and request deposit build-up. MEMO: All action regarding
contractors should be tied in with current business license
renewals, revocations, etc."
73
(Continuation of November 2, 1964, Meeting)
Item No. 3 Fixed Assets
(a) Detail ledger cards describing fixed assets, acquisition
.date, cost and date of disposal.
(b) Maintain work order by project cost. Capital labor
to be distributed by project on reports of hours
expended. Accounting set-up to accumulate project
cost and book entry at completion.
(c) Reports to Council on general fixed asset additions
or deletions.
(d) Inventory of fixed assets, tools, etc, by department,
and report showing obsolesence.
Item No. 4 Payroll Reporting
Earnings, other than regular employees, shall be reported
to Federal and State agencies as required on Form No.
1099-I.R.S. (Mayor, Council, Attorney, Recorder, Inspectors,
etc.)
Item No. 5
Blanket fidelity bond to be considered for coverage of
each department handling City funds..
Item No. 6 Cash Over or Short Account
Recommended that Account #4121 "Cash Over or Short" be used
to clear cash shortages or overages in the daily bank
deposit summaries.
Item No. 7
Review purchasing procedure involving purchases of large
quantities of supplies, stationery, etc, and secure sealed
bids from established sources.
Determine source of supply for library books to obtain
highest discount.
Item No. 8 Police Department
Ca) Recommended follow-up on officer ticket books to
account for each ticket prior to issuance of new book.
(b) Recommendation for usage of new form covering reduction
from the original sentence called out by the court order.
(c) Change procedure to the effect that the officer re-
ceiving the fine or bond and receipting for same shall
not enter same on court docket.
In final action, R. J. McCurry motioned that water bills
considered delinquent shall be written off; account transferred to
separate ledger card and legal action executed for collection
through,an agency. Motion seconded C. M. Chapman and carried.
Agenda completed. Motion to adjourn.
Adjourn 10:30 P.M.
Next meeting November 16, 1964, 7:30 P.M.