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12-03-1962 Regular Meeting1 y °4 December 3, 1962 Regular meeting, pursuant to City Charter, was held at City Hall, Smyrna, Georgia, above date and called to order at 7:00 o'clock P. M. Mayor J. B. Ables presided, 4.°r all council members present e=ept J. W. Webb. .No citizens were in attendance with reports or problems for council action. Mayor J. B. Ables referred to Item No. 4 of current agenda relating to'recently acquired property fronting on Lake Drive. On a motion by R. H. Wood which passed, the property on Lake Drive was .zoned from Cobb County residential to public park facility, City of Smyrna. The property per plat shows parcels of land lying in landlots 381, 3823, and 411 of 17th District, 2nd Section, Cobb.County, and per survey of Hensley & Associates, (11-5-62) consisting of Lot #6; Lot P. and part of Lot #8 in Landlot No. 1111, and the property in landlots 381 and 382 per survey approximately 234 feet east to west and 1,398 feet north to south. The property previously annexed 11-5-62 and zoned per 1 2-3-62 minutes shall be.known as Lake Park, City of Smyrna, Georgia. G. C. Ingram, City Attorney, announced the Thomas J. Northcutt litigation, injunction and mandamus was scheduled -for January, 1963 trial.in Cobb County Superior Courts. Mr. R. E. Massie, 111 Highland Drive, was present to hear results of corrective action on sewerage problem per report of Phillip Sutton of Hensley & Associates. J. B. Rhodes motioned Ve proceed with relocation of sewerage facility subject to securance of necessary easements_.with legal description for. installation of 350 feet of new lines in Highland,,Drive and across private properties to existing outfall line per plat submitted and accepted." Motion was seconded by R. H. Wood and voted four"to one, R. J. McCurry abstaining.. MEMO: Project estimated at $1,575.00 to be let for bids if City cannot correct or complete the job. Council voted to accept -petition-of•Colin.J. Coker, Henry F. Allen and E. P. Logan of Concord Road for a proposed zoning change from R-1 Residential to C rl Commercial and set the date for hearing of same on January 7, 1963 at 7:00 P.M. MEMO: Legal description of property was requested for Lot No. 1 Block "C ", adjacent to commercial property (funeral home) and Lot•No._2, Block "C" joining Lot No. 1 at northwest inter- section of Concord -Road and McLinden Avenue and Lot No. 1, Block "A" owned by E. P. Logan, next east from Lot 2, Block "C". Above accepted, motion H. L. Smith, second R. J. McCurry -and voted unanimous. Bids received and opened•12-3-62: (1) Lee Wills sewerage connector. (2) Lee, Dogwood Circle sewerage and resurfacing. Lee Wills Sewerage J. E. Lovern, excluding cost of laterals and paving $ 21267,30 City estimate, including laterals and paving "13913.00 Dogwood Circle - Lee Street J. E. Lovern (laterals, wyes & paving excluded) $ 4,911.50? City estimate, machine hire, including resurfacing Lee and Dogwood, all.,pi.pe for laterals., wyes & bends $ 4,511.74 Motion by J. B. Rhodes to accept J. E. Lovern's bid for Lee Wills connector ($2,267.30) subject to bid revision to include:- (1) boring under Lee. Street, (2) placing manhole on west side of Lee Street, and (3) deletion of concrete ditch estimated at $202.50. Motion seconded.by, H. E. Ingram.and voted unanimous. Council referred Dogwood Circle, Lee Street sewerage installation to Committee Chairman, H. E. Ingram, and consultant engineers for restudy, relocation and recommend- ation to council in meeting scheduled for December 17, 1962. Action on annexation, 700 Lee Street, deferred to 12-17-62. Council suggested payment of.current engineering fees due Hensley & Associates pending revised invoice calling out contractual fee.s.due on Walker Street improvement and submission of all plans.and.engineering data.on accepted. and/or rejected curb and drainage improvements per minutes of prior meetings. Council, on Mayor J. B. Ables' report, deferred action on proposed Cobb County numbering program,to December 17, 1962 and requested the attendance of Mr. Glenn E. Bennett of the Metropolitan Planning_Commis ion to appear on said date. J December 3, 196;t - Cont Id. City water installation to King Williams apartment project on Woodland Trail was sjent to committee for final action by reason of demand of Paul E. Ivie, 105 Parkway Court, for $500,00 payment in lieu of easement to cross his property with 10 foot permanent easement for water line to above project. The first motion by R. J. McCurry to offer $250.00 or proceed with condemnation proceedings lost when Mayor J. B. Ables voted to break a tie vote. H. E. Ingram's motion carried.four to_two, authorizing the committee to negotiate an easement (140 feet more or less) in an amount not to exceed $500.00 to cross Mr. Ivie's property to the King Williams project. J. B. Rhodes seconded the motion. Voting against, H. L. Smith, W. L.Keck. Quit claim deeds and plats were submitted to R. H. Wood and H. E. Ingram for signature of property owners on Alexander and Fuller -Streets for rights -of -way for the purpose of proposed widening of the streets per plats submitted. Authority to erect "NO PARKING" signs on Alexander, Foster and Elizabeth Streets by reason of existing width was passed by council on unanimous vote. Motion by H. L. Smith, second by H. E. Ingram. PETITIONS SUBMITTED - Mrs. Mazie. Nelson (written and oral) (1) Petition signed by over 100 citizens requesting preservation of old cemetery by erection of a wall or fence aroun4-- the.property (deeded to City in 1958) was submitted to committee for action by Mayor J. B. Ables. MEMO: See letter and petition, city files. N (2) Request of Library Board for Mrs. Mazie Nelson's resignation effective 12-31-62. Mrs. Nelson reported. in council her history of activity and performance covering the years of service to the community and ended with a plea to Mayor and.Council to continue her services at $50.00 per month through December*31, 1963. Mayor J. B. Ables read Library Board's report to council which called out release, appointment, additional assistance required and annual audit of records. In discussion around the table, H. L. Smith motioned to defer all action of this body concerning release of library personnel. -to December 17, 1962. Second by W. L. Keck and carried four to two. J. B. Rhodes requested the acceptance of Mrs. Nelson's resignation effective 12-31-63. Mayor J. B. Ables suggested attendance of council at Library Board meeting on Dec. 1962. R. J. McCurry stated we retain Mrs. Nelson through 12-31-63 and hire added help if required for evening assignment. Per recommendation, Item No. 2 of Library Board, Mrs. Estes was appointed Librarian effective 1-1-63 at $50.00 per week. Motion by H. L. Smith, second by H. E. Ingram and carried. Council authorized screening of applicants for added assistance per Library Board's recommendation at $1.25 per hour with twenty -hour maximum per week. Motion carried - R. J. McCurry, J. B. Rhodes. Audit of Library receipts and disbursements shall be part of City of Smyrna year-end audit. Councilman H. E. Ingram and Phillip Sutton of Hensley & Associatew.:presented a brief report on Spring Street survey, alternate route, paving progress, curbs, backfill and drainage projects under way. In the discussion, H. E. Ingram motioned "the con- sultant engineer negotiate with the contractors, J. E. Lovern and Sam Finley, Inc., to correct driveways in all instances where problems exist or have been created by reason of curb installations.'t Motion carried on R. J. McCurry's second. Councilman R. H. Wood reported progress on Jonquil Park and the problems resolved in connection with old county roadway at west side of park property. November 1962 minutes of Mayor and Council was deferred. Mayor J. B. Ables'announced the city tax records of Hunnicutt and Associates current program were available for review at Engineer's office in Marietta, Cobb County, Georgia. Also announced by Mayor Ables, the City Hall will be closed December 24th and December 25th, 1962 in observance of the Christmas Holidays. City Police Court will not be in session December 18th and 25th, 1962 and. January 1st, 1963 per report of Police Chairman, H. L. Smith. 196 December 3, 1962 - Cont'd. It was agreed that all non-profit organizations shall by permit be allowed to sell Christmas trees in the City of Smyrna on a no charge basis for said permit, and further, all others shall pay the established rate of $12.50 for occupation tax as per procedure recorded. Motion by W. L-. Keck, second by R. J. McCurry. Motion carried. Council on H. E. Ingram's motion, second by R. J. McCurry, accepted the petitions for rezoning R-1 _Residential to C-1 Commercial and set the date for public hearing at January 7, 1963 covering the following described properties'located on north side of Cherokee Road and known as 620, 612,• 602 and 584 Cherokee Road per legal property descriptions submitted. Mayor J. B. Ables.called out the following dates:- (1) December 10, 1962 at 8:00 P.M. for finalizing proposed charter changes, (2) December 10, 19629 7:00 P.M. Business License Committee -.meeting and.(3) December 179.1962 review of current income, expenditures, bank balances and November financial reports. Parks Department Committee was authorized by council to proceed and build a Little League Baseball.park on the Jonquil Park property. Motion by R. H. Wood, second by R. J. McCurry. Motion carried. On the subject of city trash pick-up council heard and accepted the offer from Smyrna Chamber ofCommerce to purchase_.ten drum type container's with moisture-proSf lids for placement -in the -business areas. Installation of Christmas lights and service cost was approved on R. J. McCurry's request. Organization structure submitted on chart covering functions and responsibilities of Public Works Department was.read in council by Mayor J. B. Ables and submitted for record and entered in the. finalized minutes as follows: - PUBLIC WORKS - The Public Works Department shall._consist of the Street, Water and Sewer Depart- ments. The organization.structure.shall be as follows: Superintendent of Public Works I Street Department Head I I Water & Sewer The Public Works Superintendent shall -be accountable to and receive instructions from no one other than the Council. Chairman. The Council Chairman shall receive his instructions from the Mayor. The Council Chairman..may authorize the Superintendent of Public Works to sign purchase order requests for materials. -and supplies not to exceed $500, if the expendi- ture is within the budget. The Council Chairman shall'approve all purchase order reque.sts for capital items or when the budget has been over -expended. The Council Chairman may authorize the Superintendent of Public Works to employ or discharge any employee (other than Department Heads) for sufficient reasons. Total number of employees shall not exceed the number set by Mayor and Council. RESPONSIBILITY OF SUPERINTENDENT OF PUBLIC WORKS - 1. To carry out all instructions received from Council Chairman, 2. Inspect all new construction within the City concerning Streets, Water, Sewer, Drainage, etc. (Does not include responsibilities which belong to the Building, Electrical or Plumbing Inspectors.) 3. Maintain the maps on.water and sewer lines, including all new additions. 4. Secure and file copies of all new subdivision plats. 5. Check all subdivision plats for building setback, drainage, etc., prior to December 3, 1962 - Cont'd. 1 `9,7 submitting to Mayor and Council. 6. Make weekly progress report to Council Chairman. (Signed) J. B. Ables, Mayor There being no further business relative to the above regular meeting of 12-3-62, ai 'to 1 a j ourri •by. -W',`(-L',- Keck. �'�Adjourn'-L10�20 P.M. I Next meeting December 17, 1962 - 7:00 P.M. Committee meetings:- 12-10-62 at 7:00 and 8:00 P.M. •six-r-�s-tt�,�sH��H;�H:t-� :q Cal December 17, 1962 W � A regular meeting of Mayor and Council was held at City Hall, Smyrna, Georgia, December 17, 1962. Meeting called to order at 7:00 o'clock P.M. by presiding officer, Mayor J. B. Ables. All council members present, Councilman W. L. Keck arriving at 8:15 P.M. Also invited and present;- Mr. Harry Adley of Hill & Adley Associates, City Planners; Mr. Robert Stuebing of the State Department of Commerce, and Mr. Glen Bennett of the Metropolitan Planning Commission. Mr. Adley and Mr. Stuebing gddressed council on the plan, purpose and workable program covering city-wide urban renewal and called.out the major problems, merchant participation, updating prior regulations, and the neighborhood analyses requiredtto qualify for urban renewal assistance. Mr. Glen Bennett explained in council advantages of proposed over-all Cobb County renumbering system and suggested a formal request from the Mayor permitting 'ego -ahead" on the'plan which re -numbers .all property in Cobb County using Marietta Square as the central point. Mr. J. T. Smith representing Georgia Power Company, Land Department, explained the purpose of proposed high tension power line from Four -Lane Highway at Smyrna - Roswell Road to the Jones -Shaw substation. He stated the 70 to 80 foot poles carrying 110,000 volts would be installed on north side of right?of way to build up required power for progress on west side of Smyrna, Cobb County developments and Cobb County Center (Rich's). Finalized plat was requested for submission to Mayor and Council prior to installation. Representatives of Smyrna Radio Station WSMA, Mrs. Otten and Mrs. Schulz, appeared and proposed a half-hour Christmas Greeting Program sponsored by Mayor and Council on Christmas Day. Mayor J. B. Ables to notify. Mr. Phillip Sutton, consultant engineer, was authorized to plan curb installation on Walker Court, following the existing and continuous curvature of the right-of-way and to equalize the center line affecting the property owners appearing in council to protest certain unauthorized changes. On Councilman H. E. Ingram's proposal property owners on Magbee Drive were permitted to withhold curb and gutter payments pending complete repairs as called out by Mr. Floyd and Mr. Herren. Petition for rezoning the E. E. Branch property on Church Street from R-1 to R-2 Multiple Family Housing was read in council. Five citizens spoke in opposition declaring some alarm over Federal financing of housing projects covered by Federal insured loans and the creation of added problems thereof. There were statements relative to school facilities and property devaluation. Mr. Grady R. Barnette and Mr. E. E. Branch presented petitions, plats and drawings of proposed multiple units and reported financing through conventional loan. During further discussion, action on the petition came when R. H. Wood motioned to deny the request to rezone the E. E. Branch property. Motion seconded by W. L. Keck. The vote on the motion to deny request, four for denial, R. H. Wood, W. L. Keck, H. L. Smith and H. E. Ingram. Voting for the rezoning - R. J. McCurry and J. W. Webb. J. B. Rhodes abstained. Petition to rezone above stated property for the second time, lost.