11-19-1962 Regular MeetingNovember 12, 1962 (Cont'd.) 191
Securance of rights -of -way permitting sixteen foot (161) paving on Fuller Street
was approved with above provision on motion by H. E. Ingram, second by R. H. Wood.
City trash pick-up currently on monthly route basis by area, was changed effective
December 15, 1962 to a "City Hall call basis" per motion by H. L. Smith.,'second by
H. E. Ingram and carried.
Action of council (11-5=62 meeting) pertaining to Lee Wills sewerage connector
was amended to read.as follows:- motion J. B. Rhodes to install sewerage connector
and all costs thereof shall be absorbed by the city (estimated $1,800.00) and further,
all property owners on Lee Street shall pay existing tap -on per ordinance in effect,
others involved shall receive free tap -on in lieu of submitted easements. Motion
seconded by H. L. Smith and voted unanimous.
Mayor J. B. Ables talked..on reorganization and operational).procedures, City of
Smyrna, and recommended consolidation.of departments to be -identified as a Public
Works Force. The Mayor's recommended action places the street department, water
and sewerage.installations, excluding capital projects, as one department under
the supervision of James E. David. Mr. David responsible for all functions and
responsibilities concerning -operation, field work and reporting service associated
with above departments and shall report.to appointed committee:- H. E. Ingram, Chairman,
J. W. Webb and J. B. Rhodes. Councilman W. L..Keck, assigned to garage, equipment
repair and maintenance of grounds. Meter.readers.,.formerly assigned to water depart-
ment, are as of 11-19-62 authorized.to report to City Hall.
}r HOMESTEAD EXEMPTION ACT, AMENDMENT NO. 44 WAS APPROVED BY SMYRNA VOTERS,
951 TO 426 IN THE NOVEMBER 6, 1.96Z GENERAL ELECTION.
Motion to adjourn 9:50 P.M.
Next meeting, November 19, 1962 7:00 o'clock P.M.
SIP*
NOVEMBER NOVEMBER 19, 1962
A regular meeting of Mayor and Council was held at City Hall, Smyrna, Georgia,
November 19, 1962 and called.to orderby presiding officer, Mayor J. B. Ables at
7:00 o'clock P.M. Council members present:- H.L. Smith, J.W. Webb, R.H. Wood,•
W.L.Keck and R.J. McCurry. Council members absent:- H. E. Ingram and J. B. Rhodes.
In the first order. of business .Mr. Robert L. Drake was .sworn in by Mayor J. B.
Ables as Chief. of Police, City of Smyrna. Oath of office signed and entered in and
made a part thereto of the minutes of above dated meeting. MEMO:- (Effective hiring
date November 14, 1962 at $425.00 per month.
Council discussed request of Mr. D.T. Roebuck to move a structure into city for
office purposes on property zoned on South Cobb Drive as C-1. •In prior minutes
council approved the area (north of Smyrna Brake and Alignment Company) for a used
car lot. The council voted.unanimous on R.J. McCurry's motion, allowing usage of a
trailer for office -purposes for a.period of one year and upon issuance of permit
and in full compliance with approved ordinance covering trailers in the city.
Councilman R. H. Wood seconded the motion.
Agenda Items No. 2 and No. 3 called out zoning proposals., injunction and mandamus,
T. J. Northcutt. There was no action recorded.
One bid was received and opened (J. E. Lovern Construction Company) covering
drainage improvements on Pinedale .and Bank Streets as follows:-
J. E. LOVER14 CONSTRUCTION COMPANY:
Pinedale Drive, catch basin, pipe and backfill-
Bank and Guthrie Street - excavation, backfill, pipe and headwall
TOTAL
Engineering
$ 275.00
$-.2 376.6o
$ 2,651.60
132.58
$ 2, 784-18
An alternate bid was included covering change in pipe dimensions provided clearance
under eight -inch sewer line is available.. Motion R. J. McCurry, "We accept J. E. Lovern
bid based on specifications submitted and engineer's decision on applicable cost and
location of above stated drainage improvements." Sedcnd by H. L. Smith. Motion carried..
19� 2
November 19, 1962 (Cont'd.)
Council requested holding building permit requested by Little River Farm (Dairy
Products) for commercial building on south side of Concord Road pending further check out
by building inspector regarding final decision on set -back.
Mr. J. E. David was authorized to proceed with installation on King Williams water
lines to apartment project pending_ receipt and completion of signed easements.
Paving and rights -of -way, Alexander Street, was approved pending receipt of signed
easement forms from property owners involved.. Width.of.roadway and easement, per engineer
was reported at fourteen feet.
The long discussed problem of sewerage flow from 111 Highland Drive north to
intersection at Spring Street was. partially.resolved in.couricil and then deferred
pending engineer's agreement_ to further -explore. the request of council to relocate
sewerage flow to outfall line in the interest of repaving cost of Highland Drive and
for other reasons mentioned.
Current engineering fees, Hensley & Associates, Inc., per statement received and
submitted to council was referred to Street Committee for analysis and approval.
Per R. H. Wood's motion the city will participate up to 50% (an amount not to
exceed $2,000.00) covering removal of. 16,000 cubic yards of earth plus complete grading
in Jonquil Park. Work to be contracted..or performedsby Cobb County and invoice in
above amount to be paid -on completion and .inspection through the Parks & Recreation
Bond Fund. Motion carried on R. J. McCurry's second.
Motion by R. H. Wood, "This body approve the.grading and improvement of the exist-
ing old road bed in Jonquil -Park." Motion seconded by R. J.. McCurry. In further dis-
cussion it was brought out (.and reported in the minutes).that.improvement for "use"
excludes paving and permanent.maintenance... Vote on R. J. McCurry's.second was unanimous.
MEMO:- This item part of. Octobert finalized minutes.
Application for business license or occupation tax per.written request from U. S.
Supply Corporation to..R. J.. McCurry was referred.to City License Committee for solution.
Annexation, 700 Lee Street deferred by Councilman R. J. McCurry.
Council continued the sewer tap -on fees,.Maxwell Easy Shop (South Cobb at Concord
Road) and requested. City Clerk to secure in writing permit -or agreement allowing city
to cut off this.utility pending receipt of.full payment for tap to vacant laundry
in 1960, and the October, 1962 connector._ per request. of..Cobb _County Health Inspector.
MEMO:- See prior minutes.
Letter, Fi Fa, and check regarding paving assessment of John Lee, Dell Avenue,
was referred to Mayor J. B. Ables on his'.request.to contact and resolve assessment
with citizen John Lee.
Agenda Items No. 16, 17 and 18 covering reports from Street Committee Chairman,
H. E. Ingram, on Spring.Street Survey, paving.progress and Hickory Acres streets
and curbs were deferred.
Councilman H'; L. Smith reported on recommendations to secure Southeastern Fire
Underwriter's No. 6 rating for_.Smyrna..citizens_.at. a .reduction of. $7.00 to $10.60 annual
premium. It was mentioned -that engineer..ing.could.be..included in Urban Renewal and
costs thereof applied.to.19.63 budget. Program covering all.phases of improvement to
be submitted later.
Review of October, 1962 financial reports brought out discussions on (1) December,
1962 payables to be paid..prior.to.December 31, 1962; (2) preparation of 1963 budgets
covering six months plus_a.,June 30th audit report, .and (3) change in calendar year to
fiscal year beginning July. 1, .1963. Motion .R. J. McCurry, '"The city shall for
accounting purposes and budgetary control prepare.for approval a city operational
budget covering six months..of 1963 ending .June 30., 1963 and further the calendar year
shall be the fiscal year as.of 7-1-63 and .ending. 6-30-64.." Second by H. L. Smith
and voted unanimous.
Council approved on W. L. Keck's.recommendation to install concrete slab at rear
of garage building, absorbing the. balance in Garage Fund per report of recent bank
balances. Also. recommended .clean. up..of area. located _at water ..tank base. R. H. Wood
called out the beautification of the Library grounds area and suggested proper credit
and expression of appreciation.for this- acc.omplishment shall be recorded in the minutes
of Mayor and. Council. On. W. L. Keck.'.s. motion,. the above is hereby recorded.
During the reading of October, 1962 minutes, Mayor J. B. Ables requested the
following item be part of.the December., 1962 agenda - !'COUNTYWIDE NUMBERING SYSTEM.."
On R. J. McCurry's motion, second by W. L. Keck, the October, 1962 minutes of Mayor
and Council meetings were accepted as submitted and corrected. Vote carried.
November 19 1962 (Cont Id.)
MEMO:- Minutes to be re -typed, reproduced and mailed by reason of legal changes and/or
other corrections.
I 193
,I
CA
1,-.
r
City Attorney G. Conley Ingram spoke in council regarding T. J. Northcutt's
proposals, agreement. and hearing scheduled in Cobb County Court House November 21,
1962 &6 10:00 A.M., with request that as many as possible of city council members
shall attend said hearing.
Council on R. J. McCurry's.motion authorized freezing all building permits
requested by W. J. Mackenna pending compliance with or correction of existing
drainage problems. Motion seconded by J..W. Webb and carried. MEMO:- (See prior
minutes regarding above.)
Council accepted bid of Sidney Clotfelter Pool Company for construction of
(1) one only wading pool 20' x 20' with depth graduating from each end at 15" to a
center depth of 20" with proper drain per specifications submitted and total,instal-
lation cost at $625.00 to.be paid from Parks and Recreation. Bond Fund upon final
and. approved inspection. Motion by R. H. Wood., seconded by W. L. Keck. Motion,
carried. MEMO:- Wading pool adjoins present pool -now under constructions&t Jonquil
Park.
Council action called out Wednesday November 21st noon and Thursday November 22,
1962 to close City Hall in observance of. Thanksgiving Holiday.
R. J. McC urry's motion, second by H. L. Smith, condemned the old residence at
307 North AtlantaStreet as unfit.for human habitation and for,public use of any
nature. On the motion as stated-, council voted unanimous.
There being no further business, Mayor J. B. Ables called for adjournment.
Adjourn - 10:55 P.M.
Next meeting - December 3, 1962, -7:00 o'clock P.M.
CX
City Clerk, L. Charles
Councilman: J. B. Rhodes Construction Counci an: R. J. McCurry,
(Fin. and Administrative)
K n
Councilman: H. E. Ingram, Streets Co loran: P. 7iFe & Police
Gilman: J. W. Webb Sanitation Councilman: W. L. Keck Water
Councilman: R. H. Wood Parks