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10-01-1962 Regular MeetingOCTOBER 1, 1962 177. IN L:J The regular meeting of,Mayor and Council was held pursuant to charter at Citv Hall-, Smyrna, Georgia, October 1, 1962 and called to order at 7:00 P.M. In the absence of Mayor J. B. Ables, Mayor Pro-Tem H. E. Ingram presided. All council members were present except R. J. Mc Curry . In the first order of business Mr. Roy Simmons, President of the Smyrna Chamber of Commerce, addressed the Mayer and Council. on the subjects of expansion, future problems as related to major improvements, and cooperation from the "Chamber" regarding the resolving of community problems through collective effort. Council listened to 14. J. Mackenna's report on parallel streets; Rolling View Drive and Jonquil Park entrance driveway. Per Councilman R. H. Wood's statement "The City will not entertain a request to alter or revise planning for nark drives." Mr. Mackenna requested relief on water line charges on his properties fronting on Spring Road. There was no action except referral to existing policy on "line charges" as called out in previous minutes. Attorney Robert Flournoy appeared in council as representative for Humble Oil Company and Mr.. C. W. McNelley, owner of property on east side of South Atlanta Street at Love Street intersection. Purpose of their appearance was the sale of property for service station. The opinion of council hinged on zoning, right-of-way, and relocation of Spring Street for underpass and connector at Love Street, as evidenced by facts .call-ed out by Mr. Joe Price, surveyor for State Highway Division No. 6. Final decision held in abeyance pending completion of State Highway survey and opinion of Hensley & Associates regarding zoning. Mr. N. E. Brenner submitted revised 1962 Civil Service Board regulations for study and approval by council in meeting of Oct. 8, 1962. Specifications mailed to bidders were received and opened in council covering pine, curb, headwalls, etc. for drainage improvements on Powder Springs, Walker, Whitfield and Fleming Streets, including fire station apron. The one bid received from J. E. Lovern was accepted as follows: Powder Springs Street $ 31,659.24 Walker Street 49686.20 Whitfield Street 174.00 Fleming Street 265.20 Fire Station Apron - Spring Street 875.00 Total $ 9,659.64 Add 5% Engineering 482.98 $109142.62 The J hE-. Lovern bid, consisting of all labor and materials to perform above work, per specifications, was accepted. Motion J. B. Rhodes, second R. H. Wood. Motion carried. Cost of 1,1agbee Drive grading, cut out, dirt and asphalt was sub- mitted at $989.00 contingent uoon city trucks avail_-ble to haul dirt from area. J. B. Rhodes' motion authorized Hensley & Associates to proceed with the work; secure contract from Blount Construction Co. in the amount of $989.00, excluding engineering fee of 5%. Motion seconded by Wi. L. Keck, voted unanimous. A report was presented in council by H. E. Ingram showing per- centage of completion as of September 30, 1962 covering street resur- facing,•curb installation, and drainage projects. Request to resurface an area on Atlanta Street•(formerly owned by Georgia Power Company) for off-street parking was resolved by Councilman H. E. Ingram as follows:- "In connection with plans in process to widen Atlanta Street through the City, we will cover the area with chert. " Request for pedestrian and school crosswalk at South Cobb and Concord Road was resolved by issuance of A city work order to complete the assignment. 17 8. (Continuation of 10-1-62 Meeting) City Hall reported in council reinvestment effective 10-1-62 of $490.000.00 Street and Park Bond Funds in U. S. Treasury Bills by reason of original investment carrying a 10-4-62 maturity date. Status of overdraft, Extension and Construction Fund, (A recurring problem) was reported in council. Current overdraft in the amount of $3, 500.00 was discussed and referred to Finance Chairman, R.J. McCurry. Council agreed, per G. C. Ingram's opinion, to reimbuse curb and gutter contracts from bond fund and reimburse street bond fund upon collection from citizens per city charter or from notes salable to Bank of Smyrna. (See Ordinance "ISSUANCE OF BONDS" page No. 2,Item A). In other action the council: - (a) Approved use of South Cobb Disposal site for turkey shoot 10-27-62 and 12-22-62 as per request of Smyrna Gun Club dated 9-18-62. Approval per R. H, Mood's motion which carried by reason there was no conflict with _'1 previous dates requested and approved for Smyrna Jaycees. (b) Accepted resignation of Mr. Gardner A. Potter as member of Smyrna Merit Board and requested submission of applicants for replacement from council members for 10-8-62 meeting. (c) Rejected on three to two vote a proposal to deduct pledges to the United Appeal Drive from employees payroll checks for calendar year 1963. Motion H. L. Smith, second R. H. Wood. Voting against United Appeal payroll deductions::-:J. W. Webb, J. B. Rhodes, and 1•1. L. Keck. (d) Read a letter addressed to Mayor J. B. Ables inviting interested personnel to attend a meeting at Cobb County Court House October 10, 1962, at 7:30 P.M. for the purpose of setting up a "proposed county -wide property numbering system." (e) Appointed on unanimous vote Aix. Christopher Landise, local attorney, as the City Council representative to the "Decent Literature Committee. " (f) Deleted from future agendas, petition for rezoning (J. C; Cochr-.an) .pending required information. (g) Deferred, per W. L. Keck's request, water and fire protection - apartment projects. (h) Set, per H. L. Smith's request, Police Committee meeting 10-4-62 P.M.. at .City Hall. (i) Deferred action on city services, Dogwood Circle, to the next October agenda. On motion by H. L. Smith, second W. L. Keck, the following policy presented by Councilman J.- 1•1. Glebb covering procedure and enforcement of City of Smyrna "Clean-up Ordinance" was passed by unanimous vote and entered in the finalized minutes and made a part thereof as follows: ENFORCEMENT OF CLEAN-UP ORDINANCE - EFFECTIVE,10-1-62 On receipt of'complaints at city hall, the Sanitation Department Head will make an inspection of the property in:question•and then contact the property owner or agent in charge, and ask them to have the lot cleaned up. The: Sanitation Chief will give them one week to comply with the request. At the end of the week, the Sanitation Chief will make another inspection of the property to determine if the request has been complied with. It it has not been cleaned up, the city hall shall be notified and the City Clerk shall write a letter to the person on record as owning the property, along with a copy of the ordinance, requesting Continuation of 10-1-62) that the property be cleaned up, and the letter shall give the property owner 10 days to comply. At the end of the 10 days, the Sanitation Chief will again make an inspection of the property, and if no action has been taken, a city warrant shall be issued and served by the Sm;7rna Police Department, citing the person to court, to suffer the penalties of the appropriate ordinances as in effect at that time, as adjudged by the City Recorder. If the Sanitation Chief does not feel that it is within;_his power to handle the.situation, due to out of town ownership.,. large corporations or holding companies, he shall make a full report to the City Council Sanitation Committee for further action. If the chairman of the committee feels it necessary for full council action, it shall be placed on the agenda at the next meeting of the full council. Mayor Pro-Tem H. E. Ingram (appointed chairman of Urban Renewal) invited council members to attend meeting set for 10-3-62 to hea& Mr. Stuebing discuss City of Smyrna problems related to above project. Date of hearing to rezone No. 162 East -Spring Street from R-1 to C-1 for beauty shop was set for November 5, 1962, per petition to rezone from Mrs. J. F. Smith, pending receipt of legal description of property and check covering.advertising costs. CL Prior to adjournment, council discussed "H.B. #921-Grants to Cities", Churbh Street paving, Concord Road curbs and survey, Brown and King Springs School parking approaches, metal fence on Concord and Medlin, pending court action - William L. Hale, and sewerage to Sinclair Station, Cherokee at intersection of Atlanta Street. Motion to adjourn - J. B. Rhodes. Adjourned at 9:50 P. M. Next meeting - October 8, 1962, 7:00 P.M. OCTOBER 8, 1962 A regular meeting of Mayor and Council was scheduled during the previous week to be held at City Hall October 8, 1962. Mayor J. B. Ables presided and called the meeting to order, above date, at 7:00 o'clock P.M. All council members were present as well as City Attorney, City Clerk, and the cress. Absent:- City Engineer Don Stanley. No citi:,-ens reports were heard in council. Mayor called out the first order of business in connection with bids requested for Jonquil Park swimming pool. Bids were opened covering labor, materials, and equipment for pool construction per specifications ,submitted. Artistic Pool Builders, Inc. Atlanta, Ga. $349856.25 Sidney Clotfelter Pool Co. Marietta, Ga. 29,747.00 �,zality Pool Builders, Inc. Atlanta, Ga. 349840.00 Action by J. B. Rhodes to accept low .bid of Sidney Clotfelter Pool Co. in the amount of $29,747.00, subject to tabulation and check of sub- mitted specifications. R. H. Mood seconded the motion, which then carried. Parks Committee was authorized to proceed with plans and detail } specifications through Bothwell and Nash, Architects for preliminary .design for bath house at Jonquil Park. Design, bid and alternate bid to be submitted to Mayor and Council for final approval. blotion by R. H. rolood, second by J. W. Webb. Voted unanimous. A check of records per Hensley & Associates' letter of 10-2-62 confirmed the zoning of the McNelley property, South Atlanta Street, as (E-1) commercial property. Council.requested information on zoning by reason of close out of property to Humble Oil Company.