09-23-1963 Regular Mid-Monthly Meeting272
September 23, 1963
Regular mid -month meeting of Mayor and Council was held at City
Hall, Smyrna, Georgia, above date. Mayor J. B. Ables called meeting
to order at 7:00 P.M. Present, Councilmen J. C. Porterfield, H.
L. Smith, J. W. Webb, R. H. Wood and R. J. McCurry. Absent W. L.
Keck.
In the first order of business R. J. McCurry brought up Scott
Air -Packs (safety equipment for firefighters) and motioned to send
out invitations to bid on the safety equipment to be opened
October 7, 1963. Payment to be made from General Fund contin-
gency. Motion seconded by J. W. Webb and motion carried. (Cost
estimated @ 262.00 each)
Mr. Paul Payne and Mr. Brantley of Westbrook Drive referred
to Council the problem of open ditch to wing wall at rear of property
of Thomas Mathis on Lake Drive. They requested piping entire area
from Lake Drive to existing culvert. Referred to Street Committee
for check out and submission of their recommendation.
Mr. Robert White's complaint on breeding of dogs at 479 Mc -
Linden Avenue was referred to Pdlice Committee for action and
report.
Councilman J: C. Porterfield's motion appointed as registrars
to purge voting records for November 2, 1963 election, the follow-
ing Jaycees:
Registrars: Mr. Cecil Haralson, Mr. W. A. Atkins, and Mr.
Charles Nunnally. Appointed assistant registrar:
Mr. Lamar Tedder.
Motion seconded, H. L. Smith and voted unanimous.
Financial reports, City of Smyrna, month of August 1963 were
discussed with comments by R. J. McCurry.
Mr. R. H. Wood was appointed Chairman of Garage Committee for
balance of term replacing Councilman W. L. Keck.
Chairman of Streets Committee reported on State Highway
progress (Old 41), Bank Street repair and Sidewalk installation.
Meeting scheduled October 8, 1963 with Mayor and Council and
State Highway representative to review plans to date on widening
of Old 41 Highway.
Bids on tennis courts, Lake Park. No bids were received. Mr.
Philip J. Sutton submitted that Sam,, -,Finley, Inc. offered to pave
area at same base rate of street resurfacing. Council authorized _
Parks Committee to negotiate contract on above basis with Sam
Finley, Inc. Motion R.-H. Wood, sbeconded H. L. Smith. (Estimated
cost $21000.00).
R. H. Wood's motion authorized invitations to bid on fencing
of tennis courts at Lake Park to be opened October 7, 1963.
On recommendation by J. C. Porterfield a garage phone was
authorized for installation with buzzer attachment connected with
City Hall. (Sanitation Department and Garage to be deleted from
1964 Directory listing.)
Council discussed a recommendation to extend Bagwell Avenue
as a connector with Plumcrest Drive. On motion by J. C. Porterfield
Council accepted Bagwell Avenue into the City contingent on 20 foot
paving with standard right -of way. Motion seconded by R. J.
McCurry and voted unanimous.
(Continustion of 9-23-63 Meeting)'
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On H. L. Smith's motion, council approved installation of stop
sign at intersection of Roswell Street and Spring Road. Present
"yield" sign to remain. Motion seconded, J. C. Porterfield and
carried.
A recommendation by H. L. Smith requested survey of traffic
signs throughout city and upon approval cost of same to be reim-
bursed through Street Bond Fund. No action taken.
Amendment to Comprehensive Zoning Ordinance, City of Smyrna,
changes sub -paragraph "F" under section 2 by adding a new sub-
paragraph of said ordinance to be known and designated as sub-
paragraph #9 and reads as follows: "Where any zoning is contingent
upon a particular type of structure under the restricted classi-
fication, the application for rezoning must be accompanied by
the proper plans showing the layout of the building on the property,
the complete floor plan, the grade level, number of units, type of
constructionaand an artist sketch of the completed unit." Motion
by R. J. McCurry, which passed sets October 21,1963, 7:00 P.M.
for hearing on above amendment to official zoning ordinance.
In absence of City Clerk, Council approved preparation of all
purchase orders by Glenn Yarbrough. Motion, R. J. McCurry, seconded
H. L. Smith, *h-idh`6arried; ''The following three motions by Councilman
R. J. McCurry were accepted as read or amended.
Motion by McCurry, seconded by H. L. Smith, that, effective
upon the hiring of the additional fireman as authorized by the
1963-64 Fire Department budget, that all firemen be authorized
holiday leave at the rate of six (6) days per year, to be taken
on other than holidays and week -ends, at the discretion of the
Fire Chief as to the exact time to be off. The Chief shall
schedule the time off for each fireman. Such leave shall not be
allowed to accumulate more than two (2) days per man and must be
taken prior to payment therefor. Voted four to 1 - J. C.-Porterfield
voting against.
Motion by McCurryy seconded by R. H. Wood, that upon the
recommendation of the Chief of Police, the leave system for the
Police Department shall be as follows:
1. A total of 6 days Holiday leavg, consisting of New
Years Day, Memorial Day, July 4th, Labor Day,
Thanksgiving Day and Christmas Day shall be granted
to all policemen, to be taken ,a.t discretion of the
Chief of Police.
2. A total of 6 days sick leave, accrued at the rate of
i day per month and subject to carrying over from
one calendar year to the next a maximum of 6 days
be granted to all policemen. The maximum accumulation
shall never exceed twelve (12) days.
3. Vacation leave at the rate of one (1) week for the
first year of employment and two ( 2 ) weeks for each
year of employment thereafter. All vacation leave
must be taken in consecutive days. Vacation leave
shall not accrue from one calendar year to the next.,
4. Vacation leave shall begin accruing on the next
January 1st after beginning date of employment.
Holiday and Sick leave shall accrue from date of
employment. Vacation leave shall operate upon a
calendar year basis.
5. The Chief of Police may work any member of 'the
force extra time in cases of emergency without
financial compensation by virtue of issuing a
certificate showing the -extra time worked as being
274
(Continuation of 9-23-63 feting)
redeemable in "time off" for the policeman involved, such
additional "time off" becoming void if not taken within
one (1) calendar year from the date thereof.
6. The Chief of Police shall be .excepted from this Leave
Policy and shall be subject to the Leave Policy in effect
for all other Department heads.
Voted Unanimous.
The Leave System for all other departments shall be as
follows: Sick leave shall accrue at the rate of z day per month
from date of employment and may accumulate to a maximum of 12
days. Holidays with pay shall be the same as the Police Department
except that the Sanitation Department may work on Holidays and take
additional vacation time off instead. Absence without leave on
the day immediately before or after a Holiday shall cause Holiday
pay to be forfeited. Vacation leave shall accrue at the rate of
one (1) week for the first year of employment and two (2) weeks
for each year thereafter, subject to being taken only after com-
pletion of the employment year involved. Vacation pay in lieu of
time off shall be subject to approval of Mayor and Council The
Leave Policy for all Department heads shall be the same as for
other employees except that Sick Leave shall accrue at the rate of
one (1) day per month with a maximum accumulation of 24 days.
Motion by R. J. McCurry, seconded by J. W. Webb. Voted
unanimous.
Motion to adjourn.
Adjourned 9:05 P.M.
Next meeting, October 7, 1963.
R. J. IVCurry, touncilmxiiard #1
Administrative and Finance
R. H. Wood, Councilman Ward #3
Parks
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L. W. Char es, City Clerk
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. W_Zf. Webb, Councilman, Ward #2
Sanitation
*.-
it ouncilman Ward #4
ce, Fire, CD
_(2,
W. L. Keck, Councilman Ward #5 J. C. Port
Ward #6
11
II
W
;fields, Councilman
Streets