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08-14-1961 Regular MeetingAugust 7, 1961 Continued am The proposed hours of operation are from 1 P.M. to 6 P.M. each day. The following is a list of both those persons to act as official registrars and workers: FIELD REGISTRARS G—rady-Chaffin_— Jack Gilbreath Frank Boykin Cecil Haralson Matt Perkovitch Randall Barantine Glenn Hughes Harvey Nix FIELD WORKERS Ted Barrett Lanier Thomas D. C. Gray Bill Sharp Bob Longmire Benny Hopkins Jack Gray Yours very truly, (SIGNED) John C. Porterfield Internal Vice President Smyrna Junior Chamber of Commerce Building Inspector J. A. Bailey was requested to follow up and request compliance with zoning ordinance concerning buffer regulations required of Tri-Oil Company located at North and South Atlanta Street. City Engineer reported progress and cost on the Powder Springs Street project and sewerage facilities for area of new library building. On motion by R. J. McCurry seconded.by J. B. Ables, the current salary of T. J. Peck was increased U5.00 per month effective August 16, 1961. Motion to adjourn - R. J. Austin. Meeting adjourned 9:10 o'clock P.M. Next meeting - August 14, 1961 at 7:00 o'clock P.M. August 14, 1961 The regular meeting of Mayor and Council was held and called to order at 7:00 o'clock P.M. August 14, 1961 at City Hall, Smyrna, Georgia. Mayor G. W. Kreeger presided, and all council members.were present except R. J. Austin. In the first order of business, council discussed the committee recommendation for purchase of sanitary department equipment. The following action was voted unanimous on motion by R. J. McCurry and second by J. B. Ables:- "That the City of Smyrna enter into a Lease -Rental Contract, with option to purchase at any time during the leasing period in accordance with terms of the Lease -Rental Contract, or for the additional sum of $1.00 at the end of the leasing period of36 months, with Atlantic Engineering Co., Inc. of Atlanta, Georgia, for two (2) 18 cu.yd. Leach Packmasters mounted on 1962 Ford F-800 chassis as per original specifications as contained in bid of Atlantic Engineering Co. dated July 10, 1961. Atlantic Engi- neering Company agrees to modify their bid to read f.o.b. City of Smyrna, the princi- pal sum for the two (2) units to be $20,969.12 plus financing charges based on 4% ,straight interest for the 36 months period., the monthly payments to be based on the principal plus interest divided by the 36 monthly payments to be made with an add- itional $1.00 added onto the 36th payment. Further, that the color of these units shall be all white, chassis and packer, and that..the doors of each chassis shall be lettered in black letters on each door CITY OF SMYRNA SANITARY DEPARTMENT, and each packer shall be lettered in black HELP KEEP OUR CITY CLEAN, the costs of such lettering to be borne by Atlantic Engi- neering Co. Trade-in of present equipment not considered in this motion." MELD: - Total principal (2 units) Interest @ 4% for 36 months Bill of Sale, per agreement $ 20,969.12 2,516.29 1.00 TOTAL $ 23,486.41 Payable in 35 consecutive months beginning at date of shipment in the amount of Final (36th) payment in the Amt. of 652.37 per month 653.46 TOTAL $23,486.41 re"!? Oo August 14, 1961 Continued 4. Delivery date within thirty (30) days from date of acceptance. Agreed by council that one of present sanitary trucks shall be sold and one repaired for stand-by service. J. W. Rousey and Carl L. Tackett brought before council traffic violations which they considered unjustifiable. Action was deferred pending disposition in Traffic Court August 15, 1961. Materials cost estimated at $7,000.00 for 3,554 feet of water lines was discussed in connection with Mr. R. B. Bennett's request for installation in Unit No. 2 of West Smyrna Heights Addition. Motion by H. E. Ingram "All existing procedures and ordinances shall apply as related to materials and installation of water lines and further motioned that upon approval of all engineering and fire hydrant location, contract shall be let based on sub- mitted and accepted bids covering installation labor." All bids submitted to be opened August 21, 1961 at 7:00 o'clock P.M. Motion seconded by W. L. Keck and carried. Council heard all comments relative to repair cost of rented Cleveland Model No. 92 Trencher. Machine damaged during period of water line installation in Don Bridges' Sub- division during week ended May 27, 1961. Motion to reimburse Land Development Projects, Inc. in the amount of $456.81 covering alleged damages was made by H. E. Ingram. Seconded by J. B. Ables and voted unanimous. On motion by J. B. Ables, which carried, Napier, Hamrick and Company were retained to audit books of entry for 1961 interim periods and the year end based on estimated cost of $1,500.00. Motion was seconded by R. J. McCurry. Councilman H. E. Ingram announced submission of Rules and Regulations (Police and Fire Personnel) in final form on August 21, 1961. Wage scale calling out minimum and maximum salary bracket, Police and Fire personnel, was submitted and recommended for adoption by Councilman J. K. Chastain. Recommendation, which extends the maximum salary by classification from 24 to 48 months of service, was adopted by council on W. B. Sanders' second. The following salary adjustments were approved and effective August 16, 1961 on motion by J K. Chastain, seconded by W. L. Keck:- �N " Chief E. E. Dyke $47.5.o0 to�$500.00 per month Officer B. L. Nix "S:O�o 295.00 per month Officer D. F. Holmes., Jr.��k. 265.00 to 285.00 per month Officer H. Holland owl, 265.00 to 285.00 per month As a result of the unreported accident on Powder Springs and Birch Street as of June 26, 1961 causing $394.40 damage to city owned equipment, Councilman J. B. Ables motioned the following policy and controls with penalty shall become effective`this date. Second by R. J. McCurry and voted unanimous: - "To adopt a policy to control the reporting of accidents by city employees where bodily injury and/or property damages are incurred. AFFECTED PERSONNEL - all city employees EFFECTIVE DATE - August 15, 1961 Effective August`15, 1961, it shall be the responsibility of each person employed by the City of Smyrna to report any and all accident involving themselves', regardless of how minor the injury or damage might be, to the clerk of the City of Smyrna. Re- nort must be made in writing within 24 hours from the time the accident occurs. All ihourly employees should make the report to the clerk through their superior. Report must show all parties involved in the accident, the nature of the accident, time and place of the accident, all witnesses present at the time of the accident, and any other pertinent information that would aid in accident prevention. Where property damage is involved, an estimatF should be made of the damages incurred. Failure to report an accident and all the known facts will constitute cause for disciplinary action by Mayor and Council. Penalty shall be at the discretion of Mayor and Council and shall range from suspension without pay to dismissal from city employment." MEMO: - Council action requires the above procedure to become a part and added thereto to the Police and Fire Department Rules & Regulations. Council requested reproduction of above procedure for distribution to all employees of record and to all new employees, said distribution to be initialed by all employees attesting receipt of above procedure. Council approved August 7, 1961 an amendment to building permit ordinance, said amendment designated as Section 1-A, which calls out a rate of $1.25 for each $1,000.00 of construction-900t per project, Section 1-A as amended August 7, 1961 was further amended August 14,11961 on motion by J. B. Ables which strikes out the following: - "The permit fee shall be computed at the rate of $1.25 for each $1,000.00 of cost involved in each project", and the following is inserted:- "The permit fee shall be computed at the rate of $1.25 for each $£1,000.00 of cost involved in excess of $3,000.00 of construc- rr ocir��i c�� apr mini The fee first 000�; 00 of construction cost shall constitute a mini- August 14, 1961 Continued) 8 9 i A11,construction cost in excess of $3,000.00 per project shall be computed at the rate of $1.25 per $1,000.00.11 Motion seconded by J. K. Chastain and the vote carried five to one, R. J. McCurry voting against. City Clerk was authorized that malt beverage tax refunds were payable upon submission and inventory of all existing malt beverages stamps purchased and unused -by malt beverage distributors prior to effective tax rate adjustment (August 15, 19610 and called out in the minutes of August 7, 1961. Council authorized, on motion of J. B. Ables seconded by R. J. McCurry, advertising in newspaper of general circulation the request for rezoning property in area of Creat- wood Unit No. 1 from R-1 residential to C-1 commercial. September 11, 1961 was date set for public hearing at city hall. The property is described as fronting on the west side of South Atlanta Street approximately 200 feet north from Creatwood entrance and 130 feet more or less south of said entrance. Council heard reports from J. K. Chastain and Mrs. George Dubuc relating to control, regulations and specifications for construction of fallout shelters as well as preven- tion of itinerant sales personnel for contractors from outside the city. Building per- mits, inspections hinged on fall -out regulations, and tax assessment were discussed. Mayor G. W. Kreeger appointed the following committee for study and recommendation 4� to Mayor and Council:- J. K. Chastain, H. E. Ingram, Mrs. George Dubuc, and J. A. Bailey and H. F. Wiley. -' There being no other business, council adjourned. C.G Adjourn 9:55 o'clock P.M. Next meeting August 21, 1961 at 7:00 o'clock P.M. August 21, 1961 Meeting of Mayor and Council was held at City Hall, Smyrna, Georgia on August 21, 1961 at 7:00 o'clock P.M. Mayor G. W. Kreeger presided, and all councilmen were present with the exception of W. L. Keck. Also absent, on vacation was L. W. Charles, City Clerk. In the first order of business, bids were opened on water lines for West Smyrna Heights Addition, Unit 0 2 as follows: Frederick A. Maggi James E. Lovern Construction Co. Hale Contracting Company Georgia Utility Construction Co. Cast Iron Transite $ 2,5C9.25 $3,092.35 2,255.30 2,227.10 4,570.60 4.570.60 3,249.50 3,225.62 James E..Lovern was apparent low bidder. All bids referred to City Engineer for analysis. Mr. King of King -Williams appeared to inquire status of sewerage on North Atlanta Road and was advised by City Engineer that a survey was being made to determine exact location and costs. Easements will have to be obtained) but no material objection is contemplated. City Engineer reported that South Cobb Drive sewerage and easement )Paul Brown property) should be handled within a week. Proposed Rules and Regulations for Fire and Police Departments were discussed. J. K. Chastain moved that proposed rules for internal operation of the Police DepartmEnt be adopted and that the 78th rule will be the previously adopted policy covering all city employees with reference to reporting accidents or injuries to their superior immediately. (See minutes of August 14, 1961 meeting.) Councilman J. B. Ables discussed current financial operations of the City with parti- cular emphasis on income. A copy of the written reports submitted to Mayor and Council is on file with City Clerk. The expenditures of each department of the City were reviewed and discussed by the Mayor and Council, and current bank balance reported as approximately $146,166.00 . J. K. Chastain moved that the City adopt the 1960 Fire Prevention Code of the National Board of Fire Underwriters as amended, a copy of which is on file with the City Clerk and made a part of these minutes by reference. Second by R. J. Austin and voted unanimous. Councilman Austin suggested possibility that City Hall be closed on Saturday next prior to Labor Day and that appropriate notice to the public be given in advance. Re- ferred to Department Head for determination.