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06-17-1963 Regular Meeting242 ;: ; v. (Continuatiori"gf. P-3-63 Meeting) Assign council representative to negotiate 1963 tax appraisal protests. The name of Mr. G. Richardson was mentioned and council suggested immediate interview. Mayor J. B. Ables recommended Police and Fire personnel conduct election and set the date to nominate'and elect one Merit Board representative to take office July 1, 1963. Approved adjustment of garbage fees from $77.00 to $41.00 per protest heard from Stanford Service Station on North Atlanta. J. W. Webb's motion carried. Mayor J. B. Ables requested committee of council and others meet with Smyrna Chamber of Commerce in an attempt to resolve Old 41 widening and excessive right-of-way costs. Council, on W. L. Keck's motion, authorized City Hall to reimburse Brown Fence Co. 50% of metal fence repair cost due to vandalism at -Jonquil Park. City share, $150.00. Approved Sanford Place as a "one-way street", north only, during current baseball schedule. Discussed admission fees for city operated public swimming pools per Councilman W. L. Keck's request. Deferrea, action pending receipt of all facts and contents re- lating ;to reported theft of one small safe from local merchant. I Agreed by unanimous vote on R. J. McCurry's motion to retain Mr. Wallace'Pate, C.P.A., to complete audit of City of Smyrna books of entry"at close of business June 30,:i963 at the agreed professional fee of $1,500.00. Requested engineer Phillip Sutton to submit additional infor- mation concerning cost of temporary repair to treatment plant. Authorized per W. L. Keck's motion that all building permits issued covering second floor structures shall be computed on a 705vo of ground floor square footage, this to coincide with accepted tax evaluation procedure. Approved special electrical examination on request of appli- cant assigned to inspect 'all, electric' homes in Springhill project by new sub -divider (Muller & Co.). Requested additional property owners be secured and names entered on petition to widen and curb Concord Road from King Springs to South Cobb Drive. e � There being no other business before council a motion was heard to adjourn. „ Adjourn 10:05 P. M. Next meeting June 17, 1963 - 7:00 o'clock P.M. 1 June 17, 1963 A meeting of Mayor and Council was held at City Hall June 17, 1963 at 7:00 o'clock P.M. Mayor J. B. Ables presided. Councilmen J. C. Porterfield, H. L. Smith, J. W. Webb, R. H. Wood and R. J. McCurry were present. Absent:- J. B. Rhodes and W. L. Keck. In the first order of business, the American Legion was permitted __J CERTIFIED ELECTION RETURNS OF MERIT BOARD REPRESENTATIVE ELECTION HELD THIS 15TH DAY OF JUNE, 1963 We, the duly appointed Election Managers to conduct this election, declare the following results: FOR MERIT BOARD MEMBER TO REPRESENT POLICE AND FIRE DEPARTMENT PERSONNEL (Six -year term beginning July 1, 1963, continuing through June 30, 1969) v Sam Cochran 0 Hubert Colquitt 13 Carmen Henderson 12 Total Votes Cast 25 We, therefore, certify to the Mayor and Council of the City of Smyrna, the Election of: MERIT BOARD MEMBER Hubert Colquitt , he having received a majority of votes cast. Vr.7nMTnN MAWAaRPR t •� Ll x (Continuation of 6-17-63 Meeting) 243 to conduct a fireworks display on July 4, 1963 with provision that Fire Department standby facilities would be available. Motion R. J. McCurry, seconded by H..L. Smith. Certified 'election results�of June 15th election to select, by ballot, a member of City of Smyrna Merit Board was read in council. Candidates for the six -year term were: Messrs. Sam Cochran, Hubert Colquitt and Carmen Henderson. The election managers certified the election of Hubert Colquitt based on tabulation of the votes cast and attested by the Chiefs of Smyrna Fire and Police Departments. Motion to record in June 17, 1963 minutes by R. J. McCurry, seconded by H. L. Smith. Unanimous. Zoning request of Mr. A. 0. Benson was submitted in council for rezoning property in Landlot 348 from R-1 residential to C-1 business area. Council accepted Mr. Benson's petition and set hearing date at July 15, 1963 at 7:00 o'clock P. M. Motion by H. L. Smith, second R. J., McCurry. �? Petition to rezone approximately 4.2 acres of unimproved land Chi lying on the east side of Belmont Circle and within the corporate limits of the city was, per item No. 4 of agenda., called out for W hearing per published notice. Petitioners H. E. Hawkins and H.J. CY Eubanks submitted project plans and drawings regarding multiple family buildings of 72 units. Motion by R. J. McCurry to rezone from R-1 residential to R-2 Residential (Restricted) Multiple Housing. Motion seconded by H. L. Smith and carried four to one, J. C. Porterfield opposed. Twelve residents appeared in opposition. Mr. Pat Curtis acting as spokesman called out the usual objections. All objectors to rezoning petition own homes on Belmont Circle, Turner Drive and Woodland Trail, all outside the corporate limits of Smyrna. Building permit per application of J. D. Daniel for addition to Jonquil Plaza Center was approved for dental office and an un- leased area or total of 65 x 100 feet. Motion by H. L. Smith, seconded by J. C. Porterfield authorized issuance of permit, which carried. Plans submitted for housing a cleaning establishment north,"of proposed Jonquil Plaza improvement was approved and release of building permit authorized subject to clearance and check-out by building inspector. Motion R. J. McCurry, second by R. H. Wood and carried. A'petition submitted in council addressed to City Clerk was read and action recorded as follows:- "Case No. 5946, tried in Recorder's Court 6-11-63 and being dissatisfied with the judgement rendered I, J. Louie Ridhards, hereby appeal to Mayor and Council of'the City,of Smyrna to appeal the court's disposition." Council set date of hearing at July 1st 1963 per motion of H. L. Smith, second by R. J. McCurry, which motion carried. Bids covering sewerage, backhoe and sidewalks were deferred or referred to committee for study pending availability of funds and for other reasons. Discussion ofhighway progress ended with recommendation to set up committee to resolve priority of pending projects with Director of State Highway Department. Setting up controls for admission to city swimming pools was not discussed in council and report deferred. Report submitted from city hhll records revealed $66,000.00 current and advance taxes collected through above date on 1963 tax billings. Motion by R. J. McCurry, seconded by H. L. Smith to pay Bank of Smyrna and participating bank or banks thirty thousand dollars ($30,000.00) on 1963 operations loan of $60,000.00. Voted unanimous. 244 (Continuation of 6-17-63 Meeting) Council agreed to mail, under date of June 21, 1963, a letter to all tax protesters as follows: - Dear Pursuant to the law as prescribed by the charter of the City of Smyrna, Georgia, this letter is written tp advise you as owner of the property located at , Smyrna, Georgia that the next step required in the property tax appeal to Mayor and Council'is as follows: 1. As property owner, you are to appoint a. representative to meet with a representative of Mayor and Council in an effort to reach an agreement on the 1963 tax appraisal of the above mentioned property. 2. A letter, certifying a representative of your choice along with his or her address and telephone number must be in the hands of the Clerk of the City of Smyrna not later than July 15, 1963, Failure to comply will nullify any further rights of appeal. We are enclosing your 1963 tax bill current assessed property values and will with final decision as prescribed above. which is calculated on be adjusted in accordance Very truly yours, CITY OF SMYRNA (Signed) J. B. Ables, Mayor Motion by J. C. Porterfield authorized Mayor 3.7 B. Ables as the council's appointee to select or hire representative to negotiate 1963 tax appraisal appeals per letter reproduced above. Motion carried. Council voted unanimous on J. W. Webb's motion to adopt as submitted minutes bf Mayor andCouncil meetings during May, 1963. Uniform system for collection of utility fees for multiple housing units, (apartments and duplexes) was submitted and per; -motion by R. J. McCurry, secondediby R. H. Wood was voted unanimous as follows: - "That we establish a uniform system of charges for the installation of Water and Sewer lines and for monthly charges for the consumption of water, the use of the city sewer lines and Sanitation (garbage) pickup service as applied to Multiple Housing Units (apartments and duplexes). "Water: Only one meter shall be used per project, if possible, and all water consumed shall be charged at the rate in effect for other residential users. The charge for the meter shall be according to°size of meter installed and shall be sufficient to cover the cost of the meter plus installation costs, plus 10 per cent, but shall never be less than $75.00. The City of Smyrna shall assume the responsibility of running the incoming water main to the edge of the property line of the project, provided all easements are furnished at no cost to the city and provided that the owner of the project shall be responsible for the installation of all lines from the meter to and within the project, subject to plumbing inspections and approval by the City of Smyrna Plumbing Inspector. (Continuation of 6-17-63 Meeting) 245 N C\i C� pC "The owner of the project shall be responsible to the City of Smyrna for payment for all water consumed within the project, as well as the regular monthly charge for Sanitation pick-up service, such charge to equal the regular residential rate times the number of single family units within the project, the number of vacancies or occupancies having no bearing on the total charge. "Sewerage: It ;shall �)e the responsibility of the project owner to install sanitary sewer lines within the Project and make connection with Sewer Tap at the location designated by the respon- sible representative of the City of Smyrna, Charges for Sewer Tap Fee shall be $200.00 for the first single family unit plus $50.00 for each additional single family unit, such charge to be paid in full prior to tapping onto the City swwer line. The Project owner shall also be responsible for the regular monthly sewer use charge as presently charged each residential user, such charge to be the same for each single family unit as presently charged a single family residential user. The amount of sanitary sewer tax which appears on the property tax billings for other property owners shall also serve as the basis for a like amount per single family unit to appear on the property tax billing of the Project owner (presently @ $.50 per month per unit.) "Example of charges: Based on a 100 chit Apartment Project consuming 500,000 gallons of water per month; Costof Water meter: actual cost of meter installed plus 10%. but not less than $75.00. Cost of Sewer Tap: $200.00 for first single family unit plus $50.00 for ea.ch additional unit ------ total for 100 units $5,150.00 Cost of water consumed:------$2.00 for first 3,000 gallons plus 497,000 gallons @ $.40 per thousand ------- total cost $200.80. , Sanitation pick-up charge: 100 units at.$1.00ea. per month $100.00 Sewer use tax: 100 units at $1.00 per month ------ 100.00 Sewer use tax on Property tax bills: 100 units @ $6.00 per year --- 600.00." Above approved, this 17th day of June, 1963: In final action council:- ` (1) Agreed the developer or sub -divider shall bear all cost of street signs on the premise that finance, -,agencies require said markers or signs to be installed pending final approval of sub- division. (2) Set up treatment plant repairs, as evidenced by engineering survey (recorded in prior minutes) in final six months budget of 1963. (3) Deferred annexation of "Rust Property" pending formal re- quest from attorney, Mr. Claude Hicks. (4) Agreed to approve building permit upon submission of plans for additional units to be built adjacent to present Woodland Arms Apartments. (5) Requested added specifications and report on drainage of Mr. Tom Mathis' property on Lake Drive. No other business, council voted to adjourn. Motion by R. J. McCurry. Adjourn:- 9:55 P. M. above da.te. Next meeting - June 24, 1963, 7:00 o'clock P. M.