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06-04-1962 Regular Meeting149 Councilman, W.L. Keck Water Councilman, R.H. Wood Parks June 4, 1962 Regular meeting, pursuant to Smyrna City Charter, was held at City Hall above date and called.to order at 7:00 o'clock P.M. by presiding officer, =4 Mayor J.B. Ables. All council members were present. Invocation, Mayor J.B. Ables. Also in attendance: - Mr. Lex Jolley, G.C. Ingram and representatives of registered brokers and bond companies. Item No. 1 of the agenda referred to ►'Sealed Bids for,$760,000 City of GL Smyrna General Obligation Street Improvement a8d Recreation Bonds," to be received and opened June 4, 1962 by Mayor and ouncil. Bids opened and recorded as follows: AVG. ANNUAL RATE OF INTEREST Wyatt, Neal & Waggoner & Associates 3.4854597% Blair and Company, Inc. & Associates 3.486785% Courts and Company & Associates 3.56689% Citizens & Southern National Bank & Associates 3.5894007% City Attorney G. Conley Ingram read in council a prepared ordinance authorizing the best bid (that of Wyatt, Neal & Waggoner) be accepted, signed, attested and official seal affixed. Also that the paying agent for the bonds and interest shall be the Trust Company of Georgia. Motion by J.B. Rhodes, "We accept the ordinance as read and authorized said document to be recorded in the minutes of Mayor and Council and made a part thereof." Second, H.L. Smith and voted unanimous. MEMO: A cashier's check drawn for the account of City of Smyrna by Wyatt, Neal and Waggoner was on June 5, 1962 deposited in the Bank of Smyrna for: City of Smyrna - Street Improvement Bond Fund - $12,200,00 City of Smyrna - Parks & Recreation Bond Fund - $ 35000.00 Total Required Deposit. 1 ,200.00 One citizen appeared -vL th petitions objecting to proposed shooting range on city owned property off Cooper Lake Road in Cobb County. Petitioner, on direction of G. Conley Ingram, was referred to Cobb County Hearing set for Wednesday June 6, 1962. MEMO: In the scheduled hearing the court ruled in favor of the petitioners appearing in opposition to the proposed shooting range. (R.M. Reed to L.W. Charles 6-7-62). Building permit application to enclose carport with seven foot side yard clearance (residence of C.J. Conner, Sr., 112 Hillsdale Street) was submitted in council and approved on basis of favorable petition signed by adjoining property owners. Motion to issue permit, H.E. Ingram. Motion Passed. Sale of city owned property (Benmac Road Extension) was brought before council and referred to city attorney for disposition and sale withheld pending investigation and report on restrictions and stipulations per record. Finance Chairman reported $58,000.00 property taxes collected by City Hall during May, 1962, and $30,000.00 of this amcunt was paid to Bank of Smyrna June 2, 1962 to reduce $60,000.00 operating loan of the first quarter 1962. Appropriation from Contingency Fund to purchase materials for parking area between city property and Aiken building was! approved. Motion R.J. McCurry, second by H.E. Ingram. Motion carried. I ;)0 continued June 4, 1962 Councilman H.E. Ingram reported street lighting program on'schedule.` One stop sign replacing 11YIELD" sign, Concord and King Street intersection, was approved on motion by H.E. Ingram. Item No. 7D and 7E Concord Road fence and claim for Creatwood curb damage was referred to Hensley & Associates. Fur'.ther discussion on reviewing and screening applicants for city engineer assignment resulted in a motion by H.E. Ingram, "The Engineering Committee is hereby reactivated to interview and screen for consideration and probable employment one registered engineer for the City of Smyrna" and further motioned, "said screening shall produce three finalists for full council interview.ft Seconded by W.L. Keck and voted unanimous. Resolution propared and read in council by H.E. Ingram supporting the plans, reports and issuance of bonds for a new Cobb County Courthouse wasaccepted by Mayor and Council as read. Motion by H.E. Ingram, second by R.J. McCurry. . R E &.0 L U'T.•I O N 1, WHEREAS, it has been brought to the attentio of the Mayor and Council of the City of Smyrna that the Courthouse advisory Commission is prepared to make a report to the Commissioner and Advisory Board of Cobb County recommending a County wide election be called,at an early date for the .purpose of submitting to the voters the question of whether general obligation bonds should be issued by the County in an amount sufficient to finance the construction and furnishing of a new courthouse for Cobb County, and. WHEREAS, the Mayor and Council of the City of Smyrna are familiar with the outstanding work done by the members of the Courthouse Commission in preparing plans for a new courthouse and wish to commend the -members of the Commission for their unselfish efforts and time consuming work on behalf of thepeople of Cobb County; and WHEREAS, the Mayor and Council of the City of Smyrna also wish to endorse the need for a new courthouse.and to urge that appropriate steps be taken immediately to obtain a new courthouse, NOW, THEREFORE, be it resolved and it hereby is resolved by the Mayor and Council of the City of Smyrna that the members of the Courthouse Advisory Commision of Cobb County be commended for the outstanding public service rendered by that group in r, preparing plansf or a new courthouse in Cobb County, and further that the Commisioner and Advisory Board of Cobb County be urged to take immediate steps to submit the report and recommendations of the.Courthouse Commission to the people of Cobb County for the r construction of a new Courthouse and that this body go on record in favor of -the building and equipping of a new courthouse for Cobb County at the earliest possible date. Resolution prepared and read in council by H.E. Ingram supporting hospital facilities in South Cobb area.was adopted on motion by H.E. Ingram seconded by H.L. Smith. Amendment to the .resolution, H.L. Smith, W.L. Keck changes three paragraphs of the resolution as follows: (That additional hospital) shall be changed to read: (that additional and complete hospital facilities, etc.). R E S O L U T I O N WHEREAS, the.Mayor and Council of the City of Smyrna have long been aware of the need for additional hospital facilities in Cobb County; and WHEREAS, various official reports and recommendations of investigative bodies have concluded that additional and complete hospital facilities be erected in the South �..- Cobb area to accommodate the tremendously increased population of the said area; and WHEREAS, the City of.Smyrna constitutes a portion of the South Cobb area in this County with a great, number of the citizens who would benefit from the construction of additional and complete facilities in the South Cobb area; and WHEREAS, the,Mayor and Council of the City of Smyrna feel that such facilities should be..'constructed at the earliest possible date and wish to go on record in favor of a new "hospital for the South Cobb area; and . WHEREAS, the„Mayor and Council are advised that action for the accomplishment of 151 continuation of June 4, 1962 same must be initiated.by the Commissioner of Roads and Revenue and the Advisory Board of Cobb.County, and wish to express to the governing authorities of Cobb County their feelings concerning said need; -NOW, THEREFORE, be it resolved and it hereby is resolved by the Mayor and Council of the City of Smyrna that additional and complete hospital facilities in the South Cobb area of this County be constructed at the earliest possible date to serve the people of Smyrna and other areasin South Cobb County, and that the Commissioner of Roads and Revenue and the Advisory Board of Cobb County be requested to establish a County wide hospital authority for the purpose of providing such facilities. City Attorney G. Conley Ingram announced that preparation and filing of defensive pleadings were completed in connection with suit against -Contractor William L. Hale, Performance Bond carried and City of Smyrna. Council requested sewerage installation.Ivanhoe-Powder Springs to King - Williams project shall start immediately. (J.E. Lovern; low bidder.) :117 1 New sewerage line connected to existing facility on North Belmont Circle to Atlanta Street imtersection and south on Atlanta Street to a manhole per plat approved was discussed and authority given as follows; 'We accept, per W.L. Keck's motion, the low bid of J.E. Lovern, Contractor, subject to: Cb ' (a) Submission of 100% performance bond. (b) Re -negotiation of unit bid on footage of line to be installed from 1,028 feet to approximately 725 feet. (Bid calls out 1,028 feet of trench from Belmont Circle connection to a point fronting at the Covington property. Revision calls for line -to terminate at a manhole location fronting the J.C. Thomas property, a reduction of trench, pipe a and paving 300 feet more or less.) The ;notion, seconded by H.L. Smith was voted unanimous. RECORDE9 BIDS J.E. Lovern Construction Co. $3,718.00 (add for paving- $p2.50 per sq. yd.) R.L. Hamby, Contractor $6,219.00 (includes paving) On curb and gutters, street improvement bond program, Councilman R.J. McCurry mentioned the city "goes on record as favoring participation in the curbing and guttering on all city property in the area affected by curb and gutter petitions." Motion seconded by H.E. Ingram and passed. Minutes of May, 1962 meetings of Mayor and Council deferred pending completion of 5-28-62 minutes. -End of June 4, 1962 agenda. Other items before council for action: Meeting of committee on utility franchises was set for Monday June 11, 1962 at 7:00 o'clock P.M. City Clerk instructed to contact purchaser of surplussed construction equipment and order immediate removal of theitems (Koehring, earsons and Adams) from city property and further to assess daily storage fees for non -removal, said fee to become effective June 18, 1962 in the amount of $25.00 per day. Discussion of purchased and stored supplies (per inventory submitted) mostly cleaning liquids and powders, waxes, brushes, mops, brooms, solvents, deodorants and insect repellants were per agreement of Mayor and Council considered non -excessive for the eight using departments. Council on recommendation of Mayor J.B. Ables did n- insist on control of purchasing through council members and department heads per recorded procedure and authorized, signature on all requests. Mr. V.M. Broyles was ordered to receive all supplies and materials and disperse same on prepared requisition or on basis. of established accounting distribution as called out on the approved purchase order. . There was no action on J.W. Webb's report concerning speed on Strathmoor Drive. 1.5'2 continuation of June 4, 1962 Pipe for Corn Road driveway to property line was held pending report of requirements and size of pipe, per H.E. Ingram's request. No recommendation was offered by R.H. Wood and none requested concerning the continued complaints of moise, lights and fencing requested in area of Cobb Park. Council approved Bond fund expenditures of $625.00 for additional lights in Cobb Park on motion R.H. Wood, second W.L. Keck. Motion carried. Fruit stands on east side of Atlanta Street north of Hawthorne came up for disdussion in the light of violation of existing ordinances covering building permit and business license tax. Referred to G.C. Ingram. Motion by H.E. Ingram regarding W.L. Keck's report on water services to Peck Subdivision: "Lea'p, Inc. shall pay cost of materials plus 10% for installation of six-inch water main from Concord Road to Peck's Sub -division aid cost of all materials (mains and service lines for 23 lots) within the subdivision plus 10%." Motion voted unanimous on R.J. McCurry's second. Council requested city attorney to draft a resolution advising Cobb County - Marietta Water Authority to consider construction of new water storage facilities in concentrated areas of population and further that we, the Mayor and Council, go on record in favor of such facilities and urge the water authority officials to construct facilities in or near the City of Smyrna by reason of the constant growth. This action put in motion by W.L. Keck,.second by J.B. Rhodes and carried. Finance Chairman R.J. McCurry called attention to a report of past due accounts _.per records and prior audit, which recorded unpaid water bills in the amount of $1,022.00; sanitary disposal tax, $452.00. H.L. Smith motioned that if some of the accounts are collectible, the same shall follow legal process or write off; all this is left to the discretion of the city finance chairman. Motion carried. Council, in final action of the June 4th meeting, approved representation at the 29th annual convention of Georgia Municipal Association at Jekyll Island June 10-11-12th, 1962. On motion, H.E. Ingram, second H.L. Smith, city clerk was requested to attend and reimbursed for travel and accomodations per approved , expense report submitted.. Motion to adjourn Adjourn 11:05 P.M. Next meeting June 19, 1962, 8:00 o'clock P.M. June 19, 1962 The second meeting of Mayor and Council during June, 1962 washeld at city hall above date and called to order at 8:00 o'clock P.M. Presiding - Mayor J.B. Ables. Council members present - J.W. Webb, J.B. Rhodes, R.H. Wood, and R.J. McCurry. Council members absent - H.E. Ingram, H.L. Smith, and W.L. Keck Item No.2 of prepared agenda wascalled out first and referred to zoning petition from Mr. R.M. Reed to re -zone from R-1 Residential to C-lneighborhood commercial a tract of land located on Church Street at northeast intersection of South Cobb Drive. Council agreed to defer all action pending full council July 2, 1962. Mr. R.E. Ellison, 583 Frances Drive; requested action on a revolver removed from above premises by reason of his call for police protection some two years ago. In the absence of theedescribed revolver held at or b�� police headquarters, Mr. Ellison wasoffered a choice of pistols held by city police and he accepted the offer. On R.J. McCurry's.motion, the acceptance of said pistol shall be recorded in the minutes and the incident closed. J.W. Webb seconded the motion and the vote was unanimous. Council heard the petition for annexation to the existing corporate limits, a certain parcel of land recorded as No. 162 King Springs Road, owned by C.E. White, Sr. Council voted to accept O.B. Rhodes' motion) the petition of C.E. White for annexation into the corporate limits of Smyrna, said petitioner agreeing to abide by all existing ordinances, codes and regulations of the city and to pay.1963 regular taxes on the property located in'landlot No. 485, recorded in deed book'No. 188, page 198 of Cobb County records. Motion seconded by R.H. Wood.