Loading...
04-03-1961 Regular Meeting6f- April 3, 1961 Regular meeting of Mayor and Council was held at City Hall on April 3, 1961 and called to order by presiding officer, George W. Kreeger, at 7:00 o'clock P.M. All councilmen were present. Invocation by J. B. Ables. The first order of business per submitted agenda called out ordinance for the improve- ment of Highland Avenue a distance of 1900 linear feet at an estimated cost of 250 per foot. R. J. McCurry motioned that this council adopt the ordinance as drawn. Second by H. E. Ingram and voted. unanimous. Developer Fred G. Fett, Jr. appeared in council and presented approved. Cobb County plats for the development of Hickory Hills Unit No. 2. In discussion, council authorized City engineer to contact Mr. Fred Fett's Engineer and resolve the drainage problems in. Hickory Hills Unit No. 2. Councilman H. E. Ingram discussed proposed street lighting program stating that the con- tract would not add to but would extend the current contract, and further that in the negotiations with the Georgia Power Company the added.facilities would not exceed. $4,600.00. Councilman Ingram recommended th4 the.city enter this program and that council authorize the Chairman of Streets Committee to proceed with the Georgia Power Company con- tract not to exceed $4,600.00 for the new and additional facilities. -It was further re- commended that this contract shall include lights on Hawthorne Street to the city limits to be installed by Georgia Power Company per negotiations called out above. Put in motion Chi by H. E. Ingram, second by R. J. Austinl�ifid voted unanimous. t' MEMO: Although a separate contract may be required.for Hawthorne Street, council agreed that the installations shall be accomplished at the same time as North Atlanta Street. City Engineer was authorized by cuuncil to check the premises of Mrs. Robert T. Shideler, 407 North Atlanta Road, for tie -on to public sewerage facilities. J. Councilman J. B. Ables was requested to check and submit his findings regarding business licenses.covering sub -contractors. This item resulted from the complaint of Mr. Charles Dobbs on the roof repair (at day labor) of the city fire station. Councilman J. B. Ables was requested. to confer Pith Mr. Lex Jolley and city hall to firm up solution of Construction Fund expenditures and bank account. Motion by R. J. McCurry we empower city attorney, G. Conley Ingram, to represent the city regarding the petition to the Superior Court signed by Mr. Arthur P. Tranokos. Second by W. B. Sanders and voted unanimous. Motion by J. B. Ables, second. by R. J. McCurry that the tax rate City of Smyrna for the calendar year 1961 shall be set at seventeen mills, on all property within the city, of which two mills shall'be for bonded indebtedness of the City. Voted unanimous. B I D S (1) Council granted permission to the Chairman of the Parks Department, R. J. Austin, to let bids for playground. equipment at an estimated cost of $800.00. (2) On motion of J. K. Chastain, council voted five to two to authorize the letting of bids for one new police department automobile. Second -by R. J. Austin. Voting against:- J. B. Ables and.Harry E. Ingram. (3) Motion by J. B. Ables, second by W. L. Keck authorizing Councilman H. E. Ingram to secure bids for one cement mixer. Council discussedand discouraged the acceptance of checks and deferred.payments regard- ing police fines and forfeitures. r J. B. Ables read in council his committee's report relating to indecent or obscene litera- ture distributed and/or sold in the City of Smyrna and.recommended the report of said committee be accepted.. In the discussion that followed., Chairman J. B. Ables was authorized to recommend appointments to a Committee for Decent Literature. City Attorney, G. Cnnley Ingram was authorized.to draw an ordinance to empower said committee to act and continue surveillance.. In the -final action, council resolved the drainage problems at Powder Springs at Guthrie, Bank Street at Stonecreek, and discussed prohibiting trucks in excess of 10,000 pounds from use of city residential streets. Motion by H. E. Ingram, second by R. J. Austin authorized city attorney to draw an ordinance prohibiting vehicles in excess of 10,000 pounds from usage of residential :streets, and motion further designates truck routes in the City of Smyrna as followsl - Cherokee Road., Love Street, Concord Road, Hawthorne Street, Roswell Road, Spring Street., Campbell Road., Atlanta Road,,and South Cobb Drive. 62 Continuation of April 3, 1961 Council authorized start of'construction of city garage. Motion to recess 10:00 o'clock P.M. t Next meeting April 17, 1961 at 7:00 o'clock P.M. April 17, 1961 Continued meeting of Mayor and. Council was held at City Hall of April 17, 1961 and. called to order by the presiding officer, Mayor'George W. Kreeger at 7:00 61clock P.M. Councilmen present: Harry E. Ingram, J. B. Ables, R. J. McCurry, W. B. Sanders, W. L. Keck, and. John K. Chastain. Absent: R. J. Austin. In the first order of business sealed proposals for the construction of Smyrna Public Library were ordered to be opened and tabulated per publications by Architect William R. Tapp, Jr. The base bids openedare as follows::, - Sidney Clotfelter Contractor, Inc. R. L. Eskew Contr. Co. The Flagler Co. General Construction Co. Hardy Engineering Co. L &'W Builders Sharpe & Weaver, Inc. Tri-State Construction Co. $ 67,202.00 62,435.00 692948.00 64,782.00 63,434-oo No Bid. 632394.00 66,762.00 Bids were held in abeyance pending tabulation and check of specifications. Council on W. B. Sanders' motion granted permit to remove ashes from the Dairy Queen No. 2 on South Cobb Drive by private enterprise. Motion seconded by W. L. Keck. The vote - five to one, R. J. McCurry opposed. Citizens from Ward No. 4-appeared in council protesting 1961 tax assessments which were denied by reason that said.protests did not apply to their property. In further dis- cussion council recommendeda tax equalization program for the city when.funds were available. The following recommendation was read in council by Chairman H. L. McDaniell of the City Tax Assessing Board.: - • To: Honorable Mayor and. Council We,.the under -signed tax assessors for the year 1961, do hereby make the following recommendation: We respectfully ask that a committee be appointedAU look into the feasibility,of having a board of tax experts to assess the real property within the City of Smyrna and. that said property be assessed. at market value with millage rate.reduced to produce pre - :sent digett plus cost of survey. This survey to be made in cooperation with county tax evaluation program to help defray cost if possible. This board respectfully submits this recommendation for your consideration this 17th day of April 1961. (Signed) Hugh L. McDaniell - Chairman Ted. Bowman Adolph:Rrueger ' Mr. George Bentley, 1018 Ridgeview Lane, Marietta, presented. and read in council a resolution,endorsing the candidacy of Mr. Clarence Hise for the office of President, Georgia.Junior Chatber of Commerce. On motion by H. E. Ingram and second.by John K. Chastain, the resolution was adopted on unanimous vote. Legal notice calling out the public hearing for the purpose of declaring city owned ` property as surplus Was read in council. Motion by J. B. Ables the tract of city owned landin landlot 379 w/s of South Cobb Drive (disposal plant area) is hereby de- clared surplus by this governing body, and further motioned,that at the appropriate time the above described property be advertised for sale to the highest bidder with Mayor and Council reserving the right to accept or reject any and all bids. Second by W. L. Keck and voted unanimous. r Continuation of April 17, 1961 . 6.3 0\i On Motion by Harry E. Ingram and second by J. B. Ables,.the following resolution was adopted on unanimous vote: - BE IT RESOLVED BY Mayor and Council of the City of Smyrna THAT Mrs. Beverly DuBuc, Civil Defense Director, be and she is hereby authorized to execute for andin behalf of the City of Smyrna, a public entity established under the laws of the State of Georgia this application, to Governor of the State of Georgia for certain Federal financial assistance as set out in the United States, Public Law 875, 81st Congress, as amended. Passed and. approved this, the 17th day of April. A.D., 1961. (SIGNED) George Kreeger, Mayor On Motion of Harry E. Ingram the 1961 vacation schedule based on existing procedure was adopted as submitted. Motion stipulates that City Hall shall be notified.one week in advance of all scheduled.vacations. Second by W. B. Sanders and voted unanimous. - M V : Earned vacations are predicated on one paid vacation week after twelve months of uninterrupted service from employee's hiring date and two weeks vacation after twenty-four continous months of service, and further no vacations shall be scheduled prior to eligi- bility date, which in this procedure is the same as the hiring date. Mayor George Kreeger appointed W. L. Keck, Harry E. Ingram, and W. B. Sanders as a committee to study current sick leave procedure and submit recommendations. In the discussion of the City of Smyrna purchasing procedure, J. B. Ables motioned. that the city clerk shall be assigned as the purchasing agent for the City of Smyrna and that all purchases shall be handled -in accordance with existing procedure and fur- ther all purchases shall be controlled and not exceed current monthly budget allocation. Second by H. E..Ingram and voted unanimous. In the absence of the city clerk, this function is assigned.to Mrs. Elaine Davenport. PROCEDURE (a) Sealed bids shall be secured on purchases in excess of $500.00. (b) Approved purchase order request shall be submitted to city k,all through depart- ment head for procurement of parts, services, supplies, and/or equipment. (c) Said request shall show quantity, using department, delivery date, vendors., checked., the recommended source and address. (d)1 Purchases are to be made from local merchants when possible. (e) Purchase order to be issued by,the City Hall upon receipt of approved request. (f) All receiving memos, shipping notices, or delivery tickets shall be delivered to the City Hall. (g) Records and analyses shall be maintained by each department to prevent over spending of monthly budgets. On H. E. Ingram's motion and second by W. L. Keck, the following ordinance was adopted as•amended on unanimous vote: - BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF SMYRNA, AND IT IS HEREBY ORDAINED BY SAME -AS FOLLOWS: Section 1. That no person, firm or corporation shall in any way remove, cut, dig, into or tear up any portion of any paved street or side walk of the City of Smyrna, for any purpose, without first obtaining a permit therefor from the City Engineer of the City of Smyrna. I I I Section 2. Any person, firm or corporation violating any section of this ordinance shall be fined by a fine not to exceed $100.00, by imprisonment in the �. City jail not to exceed. ninety (90) days, or by working on the public"streets or sidewalks, or other public works of the City, for a period not to exceed thirty (30) days, or by any one or more , or all of these punishments, as the City Recorder may in his discretion see fit ­to impose. t -On H. E. Ingram's motion and second by R. J. McCurry, the following ordinance was adopted as amendedon unanimous vote:- -BE IT ORDAINED BY THE MMR AND COUNCIL OF THE CITY OF SMYRNA, AND IT IS HEREBY ORDAINED BY SAME_AS FOLLOWS: , Section 1. That it shall be unlawful for any truck, bus or other vehicle weighing over 10,000 pounds, either loaded or unloaded, to travel over or upon any of the public streets of the City of Smyrna, except the following streets of the City of Smyrna which are.herewith designated as direct routes for the use cf such vehicles in passing through the City of Smyrna, to -wit:- Cherokee Road, Con - Cord Road, Love Street, Roswell Road, Spring Street, Atlanta Street, Hawthorne Street, Campbell Road, and. South Cobb Drive, and all vehicles of every character Continuation of April 17, 1961 wbighing.over 10,000 pounds shall use one of City of Smyrna. i said streets when traveling through the Section 2. Emergency vehicles and vehicles making local deliveries in the City of Smyrna shall be and.hereby are excepted from the provisions of the above section of this ordinance. Section 3. Any person, firm or corporation violating any section of this ordinance shall be fined by a fine not to exceed $100.00, by imprisonment in the City Jail not to exceed ninety (90) days, or by working on the public streets or sidewalks, or other public works of the City, for a period not to exceed thirty (30) days, or by any one or more, or all of these punishments, as the -City Recorder may in his discretion see fit to impose. Council discussed the Extension and Construction Fund prior months accounts payable and, bank balance and resolved the problem on J.-B. Ablest motion as follows: - This council shall transfer from the General Fund to the Extension and Construction Fund an amount not to exceed. $9,000.00 to meet current and prior accounts payable of the Construction Department, loan to be repaid.prior to closing of 1961 books of entry. Second by W. B. Sanders and voted -unanimous. The minutes for the meetings of Mayor and Council held during the month of March 1961 were accepted as corrected. Motion J. B. Ables, second R. J. McCurry, unanimous. Council agreed that City shall collect ad valorem taxes in a lump sum payment on 104 units in Belmont Hills Unit No. 1 and continue this program pending release of individual tax billings. The discussion hinged on parsonages claiming tax relief. Mayor G. W. Kreeger appointed J. B. Ables, Harry E. Ingram, and. W. L. Keck as a committee of three to analyze the policy of charging the $1.50 per month meter charge. The $1.50 per month meter charge is credited to the Waterworks and. Sewerage Sinking Fund on deposit with the Cobb Exchange Bank fOr payment of the Cityts funded debt. COMMITTEE FOR DECENT LITERATURE Councilman J. B. Ables presented and read in,council the ordinance creating the three member Committee for Decent Literature. Said ordinance adopted on J. B. Ablest motion to be entered in the minutes and made a part thereof: - BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF SMYRNA, AND.IT IS HEREBY ORDAINED BY AUTHDRITY OF SAME AS FOLLOWS: Section 1. That an advisory committee to the Mayor and Countil of the City of Smyrna -is hereby created to be known and designated as THE CITY`OF SMYRNA COMMITTEE FOR DECENT LITERATURE, which shall be composed of three (3) members who shall serve at the.pleasure of the Mayor and. Council of the City of Smyrna and shall be appointed as hereinafter provided in this ordinance. Section 2. That the members of the said committee shall be appointed by the Mayor and Council of the'City of Smyrna in•the following manner: - one (1) member of the committee shall be selected.by the Mayor and Council; one (1) member of the committee shall be appointedby the Mayor and Council upon the recommendation of the Ministerial Association of the City of Smyrna; and the other member of the committee shall be appointed upon the recommendation of the Cobb County Board of Education. The•committee shall -elect from its member- ship a chairman and such other officers as it may deem necessary to carry on its activities and to accomplish its objectives. Section 3. The committee shall meet monthly and at such other times as it may deem necessary in order to promote the use and distribution of decent literature and pictures in the City of Smyrna and to expose the sale, use and distribution of unlawful, indecent literature and pictures in the City of Smyrna and.such other objectives and goals, allied to or connected therewith, as the committee may deem necessary to recommend to the Mayor and Council of the City of Smyrna to be in the best interests of the citizens of Smyrna, and/or to improve, the moral climate of the city. The committee shall report its activities, findings, and recommendations at least bi-annually to the Mayor and Council of the City of Smyrna, and. shall have the right to formulate and. prescribe by-laws for its operation and.for the achievement and implementation of its purposes and objectives. On J. B. Ablest motion and. W._L. Keckts second, council,voted unanimous for the appointment of Robert E. McDuff as the City of Smyrna representative on the Committee for Decent Literature, who will serve with the Cobb County Board of Education nominee Mrs. Corinne R. Hosch and.the Ministerial Association appointee, Rev. Harland Sluder. Continuation of April 17, 1961 65 On J. B. Ablest motion seconded by R. J. McCurry, the following ordinance which carries a penalty clause was adopted on unanimous vote, ordinance entered in the finalized minutes and made a part thereof:- I f . WHEREAS, the Ministerial Association of Smyrna and interested citizens have brought to the attention of the Mayor and Council the need of eliminating the sale of indecent and obscene literature; and. whereas Mayor and Council are- desirous` of the same; and.whereas Mayor and. Council recognize the need for protection of the businessmen andcitizenry of the City of Smyrna from the sale of indecent or ob- scene literature by individuals peddling or blackmarketing such literature, NOW, THEREFORE, be it ordained., and it is hereby ordained by Mayor and Council of the City of Smyrna, that any person or persons who shall bring or cause to be brought into the City of Smyrna for sale or exhibition or shall sell or offer to sell or shall lend or give away or who shall possess or having possession thereof shall knowingly exhibit or transmit to another any indecent immoral or obscene pic- torial newspaper, book, pamphlet, magazine, newspaper, film, picture, recording or other printed.paper or obscene matter principally made up of picture, stolies , or sounds of deeds of lust tending to debauch the morals, or shall advertise any of said articles or things for sale, by any form of notice, printed, written or verbal or shall manufacture, draw, or print any of said articles with intent to sell or ex- pose or to circulate the same shall, upon conviction by the Recorder of the City of Smyrna, be punished by a fine not to exceed $100.00, by imprisonment in the city jail 1. not to excedd. 90 days, or by work on the streets, sidewalkbL or other public works of Cal the city not to exceed.30 days, or by one or more or all of these as the Recorder may see fit to impose. Each days violation of this ordinance shall constitute a separate offense. GG NOTE: See Code Section 26-6301, Ga. Code (obtain waiver for municipal trial) Motion to adjourn, John K. Chastain, 11:10 o'clock P.M. Next meeting: April 24, 1961 - 7:30 o'clock P.M. (Library bids) April 25, 1961 In the first order of business,, Council by unanimous vote declared meeting above date as a regular council meeting. Mayor George W. Kreeger presided; all councilmen present except H. E.Ingram. Also in attendance, William R. Tapp, Jr., Architect. Meeting called to order at 8:00 o'clock P.M. Discussion was centered around Smyrna Public Library plans, specifications, and cost. Action deferred pending further study on cost reduction. Motion by R. J. McCurry to accept sanitation policy allowing citizens to transport heavy accumulations of trash, waste; concrete, etc. to old City dump, the first Saturday of each month per procedure submitted and approved. Second by W. L. Keck and voted unanimous. Opening of bids, playground. equipment:- R. J. Austin motioned to accept low bid of Sears Roebuck & Co. ($739.63) for playground equipment to be installed in Cobb Park. Invoice to be payable in June, 1961. Second by W. L. Keck and voted unanimous. Motion by J. B. Ables that the City owned property on the west side of South Cobb Drive be aftertised for sale. Further, sealed proposals shall be submitted to the City Hall and opened by Mayor and Council at 7:00 o'clock P:M. on June 5, 1961, with Mayor and Council reserving the right to -accept or reject any and all bids. Second by R. J. Austin. Voted unanimous. Council discussed the hiring of a local builder in connection with the Smyrna Public Library construction. Motion to adjourn - 9:50 o'clock P.M. Next meeting - May 1, 1961 at 7:00 o'clock P.M. Mayor: U. W. Kreeger