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03-21-1962 Regular Meeting133 March 10, 1962 Per request of Mayor J. B. Ables, council agreed to hold a committee meeting at 9:00 o'clock A.M. March 10, 1962 at City Hall Council Room. The purpose of the committee meeting was to hear'a report of Hensley and Associates concerning the engineering speci- fications and the cost estimates in connection with the bond issue for street re -surfacing, curbing, -sidewalks and drainage. Mr. Bernard Long of the Long Contracting Company requested permission to explain tentative plans for an eight story apartment building to be erected in the City of Smyrna at an estimated cost of $3504000.00. Councilman J. B. Rhodes commented on filing the Vacancy for City Engineering assign- ments and recommended Mr. Vernon Satterfield, currently employed by the State of Georgia highway department. Mr. S. P. Hensley of Hensley and Associates, Inc. read and discussed with council his report covering 37 miles of street re -surfacing and other improvements called out in the.$760,000.00 bond issue ordinance. .1 At the close of a one hour discussion on this subject, R. J. McCurry motioned to declare the committee meeting in session an official called meeting of Mayor and Council C� for the purpose of acting on or resolving the problems confronted per Mr. Henley's re- port. Presiding, Mayor J. B. Ables. All councilmen present. Gn In the first'order of official business, H. E. Ingram motioned to adopt the plans and specifications per submitted report covering the street improvement program, also the specifications calling out the width of paving, the specifications for curbing and drainage per Mr. S. P. Henley's report. Motion seconded by R. J. McCurry and voted unanimous. MEP': Council discussed provisions in the bond issue for installation of sidewalks and curbing in critical school -areas.. W. L. Keck motioned and requested action on this subject. There was no second. Motion by J. B. Rhodes that the $610,000.00 general obligation bonds shall be voted on in a general election and allocated as follows: $582,000.00 of the proposed issue shall be allocated for the reconstruction and improvement of streets and not less than $28,000.00 of the said issue shall be expended for sidewalks. Rhodes' motion was sec- onddd by R. J. McCurry and voted 4 to 2. Voting against, H. E. Ingram and W. L. Keck. R. H. Wood excused. Motion by R. J. McCurry, second by H. E. Ingram and voted unanimous, "Where a.street is less than 18 feet in width and the property owners agree to pay for curbing and gutter and make necessary yight-of-way available at no cost to the;City, the street will be widened .and resurfaced: to -a full ,l$ ,feet plus :.curbing and,.:gutter r" `"Council ' -voted 'unaniilous to adopt the full report of Hensley and Associates as well as thetamendments. above. Prior to adjournment, J. B. Rhodes requested that item # 2 of the mid -month meeting shall read "Analysis of accounts payable prior month". Second, W. L. Keck and voted unanimous. Motion to adjourn, 11:35 A.M. Next meeting, March 20, 1962, 8:00 o'clock P.M. March 20, 1962 A regular -meeting of Mayor and Council was held at City Hall, City of Smyrna on March 20, 1962 at 8:00 o'clock P.M. Mayor J. B. Ables presiding with all councilmen present except W: L.-Keck. As there were no citizens present per agenda item # 1, Mayor Ables referred to item # 2, which called out February accounts payable by department. Reports were distributed and comments heard. The prepared agreement submitted by G. Conley Ingram relating to the lift station and force main in the MacKenna development was held in abeyance pending reading and approval. 134. Continuation of March 20, 1962 The William J. MacKenna property on East Spring Road in L.L. 776 was brought up and deferred pending receipt of signed petition for annexation. The petition of Briar -Moor, Inc. to rezone.a tract of land in L.L. 418 for the proposed apartment project was on motion by H. E. Ingram, second, R. J. McCurry, as follows: "We accept the application from Friar -Moor, Inc. to rezone from R-1 to R-2, the property called out in the petition and authorize publication in a newspaper of general circulation and further set the date for public hearing at City Hall on April 10, 1962.at 8:00 o'clock P.M." Zoning application, R-1 to R-2, on Belmont Circle was deferred pending complete information. City council discussed briefly requests called out exception to or waiving certain restrictions of the City building code. The discussion hinged on the proposed Gulf oil building on South Cobb Drive and a remodeling of residential property on Dell Avenue. Motion to accept building permit per submission of all facts from building in- spector concerning existing zoning and building codes in connection with Gulf Oil Co. station on South Cobb Drive at Brown Court. Motion by R. J. McCurry, second, H. E. Ingram, the owner of the residential property at 484 Dell Avenue was permitted to build an addi- tional room within five (5) feet of the side yard property line. Waiving of existing restrictions shall be called out on the permit. Voted unanimous. Council discussed the bond issue, the date of election and the ordinance covering street improvements, recreational facilities and sidewalks as called out in the proposed $760,000.,00 general.obligation bond issue.. Councilman J. B. Rhodes' motion authorizes the ordinance shall be adopted as submitted by the.City Attorney. Second -by H. L. Smith. J. B. Rhodes motioned to amend as follows: In all places called out.in the street and recreational improvement bonds where interest is reported-at'a rate not exeeeding 3 3/4 per centum per annum shall be changed to read, not exceeding 4 per centum per annum in any year. Motion and amendment voted unanimous. The minutes of the meeting of Mayor and Council held at City Hall ,during the month of February 1962 were adopted as submitted and corrected. Motion, R. J. McCurry, second, J. W. Webb and voted unanimous. Council received and accepted application for retail malt beverage permit located at 659 Concord Road and set the date to consider the application on April 17, 1962 at 8:00 o'clock P.M. Motion by J. B. Rhodes, second, R. J. McCurry and voted unanimous. Amendment to Ordinance Malt Beverage Retail Package Store Council discussed the amendment to the existing ordinance and deleted the item calling out publication of all applications in a newspaper of general- --circulation for a period of 2 weeks prior to the hearing. The suspension of said advertising for 2 weeks was passed by council on motion by J. B. Rhodes, second J. W. Webb and in substitution thereof council voted the posting of a 20" x 0" sign shall be placed on the property by the applicant and visible from the street for a period of 2 weeks and further motioned that the applications for permit filed with the City Clerk of the City of Smyrna; shall be placed on the agenda of the first regular meeting or a subsequent meeting set or called within the 2 weeks of the recorded filing. The vote on the above was unanimous. MEMO: 20" x 40" signs shall state as follows: f "Application for Malt Beverage package store has been submitted to City Hall. The date set to consider the application by Mayor and Council shall be " Date A recommendation approved by council authorizes the City Clerk to accept bids and cash offers for sale of any city owned surplus equipment and bring to -council. Status of used construction equipment was deferred. Also deferred, parking in area of Church Street apartment project. In connection with the proposed purchase of the vacant building at the corner of Atlanta Street and Spring Street, council on J. B. Rhodes motion approved the use of the parking area at the 'rear of the building to the railroad siding providing negotiations are accepted and in writing from the L & N Railroad Company. The motion -also authorized the remodeling of the building by the proposed purchaser, Mr. M. B. Ware, second by R. H. Wood and voted unanimous. OATH OF ELECTION'MANAGERS MAY 53 1962 We, and each of us do solemnly swear that we will faithfully and impartially conduct this day's election according to the law and charter of the City of STnyrna. We. and each of us will perform said duties to the best of our ability, permitting no one person to vote who is not entitled to vote, preventing to the best of our skill and power all illegal voters and in all our actions as Election Managers, act as we believe in the best interest, of our City. So help me God. Sworn to, and before the undersigned, this Fifth day of May 1962. x" - 0 %I W 'I - Bill Atkins r r 1"a .. .., ' -. Charles Nunnally Frank Boykin Hubert Black Larrf Palmer •Q ack Gilbreath Randall Barrentine Cecil Haralson May 5, 1962 CERTIFIED RETURNS OF BOND REFERENDUM HELD AT CITY HALL THIS 5TH DAY OF MAY 1962. We, the duly appointed Election Managers authorized to conduct this day's referendum, declare the following results: S�STREET VOTING "FOR' THE REFERENDUM - IMPROVEMENT BONDS c VOTING I'AGAINST1' THE REFERENDUM - STREET IMPROVEMENT BONDS VOTING "FOR" THE REFERENDUM - PARKS & RECREATION EXPANSION `_ r r VOTING "AGAINST" THE REFERENDUM - PARKS & RECREATION EXPANSION 994� 2t We therefore certify to the Mayor and Council of the City of Smyrna as follows: SP Street Improvements Bonds - The Referendum Parks & Recreation Expansion - The Referendum Election Managers AI Bill Atkins y 4�� rank Boyi John Porterfield Hubert Black Charles Nunnall ry Palmer ack Gilbreath Randall Barrenti e Cecil Haralson ATTEST: Continuation of March 20, 1962 13 5 The bill of materials covering water lines for Forest Hills, Unit ##2, (J. L• Tatum) called out 1540 feet of cast iron and galvanized pipe. The developer submitted approved engineering specifying 470 fest of 2" water line in the area of the curvature of the road. Council authorized, on J. B. Rhodes' motion to install 6" Cast Iron pipe for a distance of 470 feet between the two center water hydrants and the City absorbing the cost variance between 2" and 6" pipe. The motion seconded by R. H. Wood and voted unanimous. Mayor J. B. Ables named the following committee for action on utility franchises; H. E. Ingram, chairman, J. B. Rhodes, R. J. McCurry and G. Conley Ingram. A motion by J. B. Rhodes which carried authorizes the City Attorney to prepare the necessary legal papers for the purpose of negotiating utility franchises. On R. J. McCurry's motion the merchants located in the area of North Atlanta Street annexation shall pay the 1962 business tax in an amount equal to 75% of the annual business tax called out per ordinance. Further motioned, statements shall be mailed showing effect- ive date April 1, 1962. Second by J. B. Rhodes and voted 5 to 1. J. W. Webb voting against Also effective April 1, 1962 per R. J. McCurry's motion that all malt beverage dis- tributors shall on this date delete the usage of Cobb County tax stamps and shall purchase decal stamps salable at the City Hall, Smyrna, Georgia. Second by H. E. Ingram and voted unanimous. February 1962 financial reports were distributed and discussion hinged on over- N spending of departmental budgets with reference regarding contingency and paving fund. The original estimate based un specifications was submitted by C. W. Matthews for the garage paving in the amount of $2,987.00, revised figures including ramp and wash rack were $5,307.00. Motioned, R. H. Wood we authorize appropriation from the general fund contingency and transfer sufficient funds to the City of Smyrna paving fund to reimburse C. W. Matthews and C. J. Thomas per invoices submitted. Motion seconded by R. J. McCurry. Voted unanimous. The financial committee requested additional time for study and comments on 1961. year end audit. Motion to adjourn, J. B. Rhodes. Adjourned, 11ti50 o'clock P.M. Next meeting April 2, 1962, 7:00 o'clock P.M. Councilman, J. B. Rhodes (Construction) ouncz man, H. E. ngram (Streets) ounc , . cCurry & Adm.) w i man, J. W. Webbana on Councilman, W. L. Keck(Water) 5uV8i man, oo (Parks)