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01-31-1962 Regular Meeting1,2.3 Continuation of January 24, 1962 MEMO: See page 114 of the December 19, 1961 minutes for agreement and location of sewerage facilities. Council discussed North Atlanta annexation and progress as of above date on plats and petitions submitted. Motion by J. B. Rhodes to annex into the corporate limits of the City of Smyrna the properties on Atlanta Street beginning at the existing corporate limits on East Cherokee Road and in a Northerly direction on Atlanta Street to a point 400 feet North of the intersection of Pat Mell Road and North Atlanta Street provided that 51% of the property owners in the area shown on City Engineer's plat, signed and ` submitted to Mayor and Council, their petition for annexation. Motion secnnded by R. J. McCurry and voted unanimous. Motion - R. J. McCurry to adjourn. Adjourned at 11:15 P.M. Next meeting, January 31, 1962, 7:00 o'clock P.M. CV January 31, 1962 Meeting of Mayor and Council held at City Hall above date was called to order at 7:00 P.M. by the presiding officer Mayor J. B. Ables. All councilmen present except H. E. Ingram, absent from 7:00 P.M. to 9:45 P.M. . In the first order of"business the scheduled hearing regarding application for Malt Beverage permit was discussed in council. The applicant, Robert E. Lewis, spoke in council and referred to the past history of the business establishment. Rev. York Chambliss was spokesman for the opposition. Mayor and Council expressed their views on the issue. Motion, H. L. Smith the application for malt beverage permit, billiard tables and restaurant be and is hereby rejected. Second, R. H. Wood. The vote for rejection: H. L. Smith and R. H. Wood. -For issuance of the permit: R. J. McCurry, W. L. Keck, J. B. Rhodes and J. W. Webb. The motion to reject lost 4 to 2. Motion by J. B. Rhodes this body approve the permit for a malt beverage pouring license and food only. Second, J. W. Webb. The vote on the mo�ion carried 4 to 2; H. L. Smith and R. H. Wood voting against. MEMO: See PageXl 7�of the finalized minutes rescinding the above action and the revised motion. Reports submitted in council showing forecasted income and operating expenses for four months period from above date resulted in a resolution on motion of Finance Chairman R. J. McCurry, seconded by Councilman H. L. Smith and voted unanimous. Motion by Finance Chairman R. J. McCurry: - "We adopt a resolution from this body to the Bank of Smyrna and/or participating banks to borrow as needed $60,000.00 for current operating expenses during the calendar year 1962. Further motioned that the Mayor and City Clerk are hereby authorized to sign the first note, the second note and the thirdrnote, if necessary, as required by the Bank of Smyrna and/or participating banks, said note bearing interest at 5% per annum payable to the Bank of Smyrna on or before December 31, 1962." MEMO: Total principal and interest to be reimbursed on or before July 15, 1962 from first half 1962 taxes payable in June, 1962. In connection with the 1962 Tax Assessors, field assignment, R. J. McCurry recommended and motioned the following 3 citizens shall be appointed to this assignment: - Ernest Jones, Chairman; C. M. Chapman and C. F. Dobbs, members; reimbursed as follows: $25.00 per day, Chairman; $20.00 per day for members covering an estimated period of 3 weeks. Effective February 5th, (E. Jones),February 12th - Chapman and Dobbs. Above motion seconded by R. H. Wood and voted unanimous. Council accepted the Water Department operating budget in the amount of $113,279.76. Motion R. J. McCurry, second, H. L. Smith. Business License fee covering all professional personnel in the City of Smyrna based on existing 1950 state law was referred to the business license committee. Mr. Robert E. Lewis appeared in council requesting change in the previous action called out in the first order of above dated minutes. Council rescinded the action which permitted a malt beverage pouring license and restaurant at 139 N. Atlanta Street, Smyrna, and the following motion carried on the re�4uest of Mr. Lewis. Motion, R. J. McCurry, this body rescind the motion calling out malt beverage pouring license and food and issue a 124 Continuation-:ofJanusry 31, 1962 license to the Smyrna recreation center for billiard tables and restaurant at above address. Second, J. B. Rhodes. Voted unanimous. Mayor J. B. Ables appointed the following committee to report on electrical maintenance proposals for city owned -buildings: R. J. McCurry, R. H. Wood and W. L. Keck. The complaint of J. A. Bradshaw on the sewer tap, Reed Drive, was referred to W. L. Keck. Submitted reports from City Hall listed approximately 200 citizens that have not tapped onto existing public sewerage facilities. In the discussion, R. J. McCurry motioned that letter be mailed to all citizens with sewerage available and copy of March 65 1961 sewerage ordinance. Second, H. L. Smith and voted unanimous. On motion of R. H. Wood, second by R. J. McCurry, the following personnel were appointed as the City of Smyrna Plumbing Board: W. L. Westbrook, E. E. Brannen, Harley Morris, Terry Brown and R. R. Manning. Motion carried. A proposal covering Pitney -Bowes automatic mailing machine was discussed in council based on a rental purchase agreement at a cost of $23.38 per month. A con- tract to ;rent .._u 'the equipment with option to purchase was approved on motion by R. J. McCurry, second by J. B. Rhodes and voted unanimous. A report submitted by the City Engineer showing 44.4% of property owners on North Atlanta Street proposed annexation had signed the petition. Mayor J. B. Ables submitted in council proposed amendment which, if passed, will exempt- from taxation $2,000.00 homestead to property owners provided said owner is at least 65 years of age and has been a resident of the City of Smyrna for a period of 10 yrs. Motion R. H. Wood we accept the homestead exemption resolution as amended. Seconded, R. J': McCurry. The vote was five to one - J. W. Webb voting against. The city engineer was authorized on motion by R. J. McCurry to draw up sealed bid proposals for the Belmont Circle Sewerage line and submit to the contracts committee Seconded by J. B. Rhodes and voted unanimous. Corrective action requiring 80 feet of pipe to repair Bank Street sewerage was authorized on motion by J. B. Rhodes. Second by W. L. Keck. Also authorized, L. W. Boring complete electrical work on the library pump station. Motion by J. B. Rhodes, second, H. L. Smith. Both motions carried. W. L. Keck moved to draw up sealed bid proposals covering city construction equip- ment. Said bids to be returned and opened March 5, 1962. Second, R. J. McCurry. Carried. In a discussion regarding 28 C.Y. sanitation trailer, Mayor J. B. Ables requested the contracts and street committee to recommend a sale or a trade for new equipment. On a vote of 6 to 1 Council rejected the pur7.chase of one Breath-A-Lyzer, on motion by H. L1. Smith, second, R. J. McCurry. W. L. Keck abstained. Councilman H. L. Smith motioned to hire Mrs. George A. Dubuc as'full time Civil Defense Director at $50.00 per week effective January 22, 1962. Second by R. J. McCurry. Voted unanimous. The following policy changes and action referred to city personnel was called out by Councilman R. J. McCurry. 1. Loans to employees - discontinued. 2. Requests for pay checks in advance - discontinued. 3. Information requests from city hall shall be directed to Councilman R. J. McCurry or City Clerk, L. W. Charles. On motion by J. B. Rhodes, second by R. H. Wood the following policy shall be in effect: sick"leave requests in advance of eligibility date shall be authorized by -the committee chairman and the department head, when said sick leave requests hinge on hard- ship cases only and further the approved requests shall in no case exceed the equivalent of 1-yyear sick leave and/or vacation allowance or a maximum of 3 weeks and 1 day. Voted unanimous. All recommendations in connection with the above shall be in writing and addressed to the City Clerk. Motion to adjourn, J. Adjourned, 10:10 P.M. Next meeting, February B. Rhodes 5, 19625 7:00 o'clock P.M. 125 'N C� 8`- LL^ Continuation of January 31, 1962 a�f yor: Ables City C erTss W: L�har es J. B. Rhodes: ouncel (Construction) R. -J.--Mc rry: Council (Firiknce & Adminis ration) v H. ngram, onnci1_.-� (Stree s ,. o nci Fire & Police) Webb-, nunci ani a onj`W. L. -eck, Council: a er -'47oM �ouncfl `( ar s -"— February 5, 1962 The regular meeting of Mayor and Council was held at City Hall, February 5, 1962 at 7:00 P.M. Myor J. B. Ables and all councilmen were present. In the first order of business Councilman R. H. Wood discussed the Smyrna Library insurance coverage on the building, contents, books and the library fees charged to non-residents. Mayor J. B. Ables referred this item to the insurance committee. Councilman H. E. Ingram read in council the Southern Bell Telephone franchise dated December 1904. Council referred any action or re -negotiation to City Attorney, G. Conley Ingram. The Smyrna comprehensive zoning ordinance effective January 1, 1961 and amended December 4, 1961 was authorized as saleable at $1.50 per copy. Councilman H. E. Ingram distributed cost estimate covering sewerage lines, man- holes and pump stations to serve over 300 homes in L.L. 700, 701, 740 and 741. The summary of cost estimate including engineering was $110,345.00. Motion by J. B. Rhodes "We propose to enter into agreement to participate in the insta.11ation costs of two lift stations and force main in the Wm. J. MacKenna sub -division on South Atlanta Street to the extent the federal government will reimburse the City of Smyrna." Second, H. L. Smith and voted unanimous. The following items were deferred: - Electrical maintenance proposals, franchise Southern Bell, January minutes, group insurance and Reed Drive water lines. On motion of J. W. Webb, sanitation pickup crew (names and current rates submitted) were increased from $1.25 per hour to $1.30 per hour effective with the pay period be- ginning February.9,.1962. Second, R. H. Wood and voted unanimous. In other action council: - A. Discussed a change in policy controlling ambulance service and referred action to the police committee. B. Set cut-off date for outside fire registration at March 1, 1962 on motion of H. L. Smith. C. Authorized two street lights to be installed at the rear of the Smyrna Elemen- tary school. D. Referred corrective action and/or extension of Reed Drive sewer tap (J. A. Bradshaw) to W. L. Keck. E. Waived the requirement of city building inspector.'s signature on all building permit applications issued covering repair and alterations at $300.00 value or under.