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01-23-1961 Recessed MeetingContinuation - January 16, 1961 45 connecting Old. U.S. 41 Highway, also known as Georgia Highway 3, with Georgia Highway 280, also known as South Cobb Drive, and is heavily traveled by vehicles from through- out the State of Georgia and particularly the northern portion therof, and. WHEREAS, a traffic count was conducted by the State Highway Department of Georgia on September 19, 1960 and the count was 6,756 vehicles West on Cherokee Road and 6,498 Easton Cherokee Road for a 24 hour count, and WHEREAS, said road. is presently in a poor state of repair and is in need of re- surfacing in order to accommodate the heavy flow of traffic using said Road, and WHEREAS, said road is used by numerous persons who are not residents of the City of Smyrna since it is a Road connecting Old U.S. 41 Highway, also knowns as Georgia Highway 3, and Georgia Highway 280, and WHEREAS, the Mayor and Council of the City of Smyrna are desirous of having said Road maintained in a good state of repair to accommodate the use of same by all persons who regularly use said.Road, and WHEREAS, the Mayor and Council of the City of Smyrna feel that the resurfacing of said Road will be of a material benefit to the citizens of Cobb County and that same is consistent with the public interest of the citizens of the State at large: NOW, THEREFORE, be it resolved and it is hereby resolved, by the Mayor and Council of the City of Smyrna that the State Highway Department give their immediate attention to the conditions of said. Cherokee Road and to make the necessary materials available to accomplish the resurfacing of said Road from Old. U.S,. 41, also known as Georgia High- way 3, to Georgia Highway 280 at the earliest possible date. (Signed) Harry E. Ingram Councl1man., CHAIRMAN STREET DEPARTMENT CITY OF SMYRNA (Signed) Geo. Kreeger MA 0 , GITY,OF SMYRNA ATTEST: City Uler,City -of Smyrna Finance Chairman J. B. Ables called out in Council some tentative figures on 1960 in- come, 1960 actual expenditures, and his proposal covering 1961 budgets. Mayor G. W. Kreeger called a recess at 11:10 o'clock P.M. Next meeting, January 23, 1961, 7:00 o'clock P.M. January 23, 1961 Recessed meeting of Mayor and Council was held at City Hall on January 23, 1961. Mayor G. W. Kreeger presided and called the meeting to order at 7:00 o'clock P.M. All council members were present; W. B. Sander`s excused during the first hour. The representative of Tri-Oil Company, Doraville jobber for Phillips 1166" products, re- quested approval of two building!- permits for gasoline stations located on Atlanta Street North at Fleming and. Atlanta Street South at Love Street. J. B. Ables' motion to deny the request lost for want of a second. R. J. McCurry moved the two permits be granted. Second by R. J. Austin. Vote carried five to one, J. B. Ables opposed. Based on protests received at City Hall, Chairman of Business License Committee, J. B. Ables, called out the following recommendations covering 1961 business license tax: - Mann's Men's Clothes $ 50.00 Jo-Lene's Fashions 50.00 Casual Town 100.00 Feldman's, Inc. 175.00 Bradfield Co., General Contractor 100.00 Bradfield - Smyrna Paint Store 50.00 Smyrna Container Co. 60.00 Berry Metal Products 60.00 Jimmy's Cycle Shop 25.00 0 Continuation January 23, 1961 Recommendationshaccepted.by council on J. B. Ables' motion, seconded by R. J. McCurry. The action of Mayor and Council recorded in December, 1960 minutes with re- ferences to 1961 business licenses, above merchants, is hereby rescinded. City Hall was authorized.(based.on documentary evidence submitted) to incorporate two corrections in the 1961 city zoning map. (Chastain property, Corn Road, R-1 to R-2) - W. Y Wootton property from R-1 to C-1.) Council further authorized City Hall to contact Mr. Sam P. Hensley for analysis of current engineering fees itemized as Item No. 1 through No. 9 on December, 1960 invoice. Engineering fees for city garage and Smyrna zoning map, (Item No. 3 and No. 6) were questioned. Final pay estimate and cost per cubic yard for rock excavation, Sidney Clotfelter Contract, was referred to City Engineer. Tap-ons to public sewerage facilities appearing as accounts receivable on the books of entry of the City of Smyrna were discussed in council. Action came when J. B. Ables motioned to check all records with Boone -Smith, Inc., (Mr. Ruel Smith) or with J. W. Boone & Co. and further, if no records are produced to substantiate payment, then City Hall shall proceed to recover at current tap -on fees, the amount of $800.00 representing four tap -on connections to existing laterals on Reed Road and Church Street. Motion seconded by R. J. McCurry and voted unanimous. In other accounts receivable as per City Hall records it was agreed to withhold all future sales, per- mits and services pending receipt of past due accounts. r City Council on J. B. Ables' motion authorized City Engineer to issue debatable build- ing permit for extension of a garage building per request of Mr. Eugene Rice. City Engineer, M. E. Doyle, presented for council approval revised plans for proposed garage and equipment storage sheds to be located on city owned property on Spring Street, West. Councilman W. L. Keck motioned to approve submitted plan and adapt plans to the plat. Second by R. J. Austin. Vote carried, unanimous. In other action the council: - (a) Deferred setting up an operable policy controlling contractors and sub- contractors and deferred same to City Attorney to draw up ordinance on procedure and control, which ordinance shall include a penalty clause. (b) Accepted on J. B. Ables' motion the December, 1960 minutes of Mayor and Council as submitted and as corrected. (c) Requested City Engineer to submit survey of Highland Avenue re -surfacing per amendment of the J. E. Lovern Contract. (d) Requested City Attorney to prepare ordinance covering -Highland Avenue curb and gutter project, per petition submitted.by R. J. McCurry and the minutes of January 16, 1961. (e) Authorized upon request of City Hall to charge gasoline usage of Smym a Rescue Unit to the Fire Department pending final decision to be submitted by committee. (f) Authorized upon request of City Hall to charge all purchases of fire hydrants to the Water Revenue Fund pending final decision of Mayor and Council. t On H. E. Ingram's motion and J. B.' Ales' second the following resolution was adopted: WHEREAS, the Mayor and Council of the City of Smyrna have been advised that a traffic hazard exists on Fleming Street, and WHEREAS, said hazard could be eliminated by designating "NO PARKING" on Fleming Street, and WHEREAS, the NO PARKIN area shall be designated by the erection of NO PARKING signs postednot more than one hundred feet apart, NOW, THEREFORE, be it resolved and it is hereby resolved, by the Mayor and Council of the City of Smyrna, that Fleming Street be designated a NO PARKIN area from Atlanta Street west to Grady Street. Chairman of Finance, J. B. Ables, read in council the estimated annual budget covering five departments submitted., and cautioned all members of council to hold 1961 operating budgets at the 1960 allowance. Mayor G. 'a. Kreeger read in em ncil the,prepar ed re- port submitted by City Hall analyzing 1961 recurring and non -recurring expenses having in the minimum a total of $107,400.00 (regardless of fund or departmental allocation) as f ollows's - $25,000 Library building, furniture, fixtures, sewerage, fence and parking. 8,000 Cobb Park, improvements, sewerage, grading, parking and guard rails. 111000 Social Security. 15,000 Garage, accessories, equipment, sheds and fences. 7,200 City Engineer. k � s i CQ C\) 0: CSC i Continuation of January 23, 1961 1,200 Street Lights. 3,600 Salary increases - Police, Fire, etc. 5,000 Charter re -write 10,600 All insurance coverage. 3,800 Radio equipment and tower. 19200 Civil Defense - Clerical and Travel. 700 Association Dues and Meetings Expenses. 31000 Addressograph. 400 Tax Department Typewriter. 500 Election Expense. 21000 (13). Fire Hydrants added. 12500 Rescue Unit reimbursement. 61000 Trail-O-Patcher and Tamper. 900 Safe, City Hall Lights, and Window Shades. 800 Tax Appraisal and Tax Re-evaluation. $1UTIVY 471 The total payroll, upon reconciliation for the twelve months ended December 31, 1960 was in the amount of $237,583.18. The total of all taxes collected -for the same period. was as follows: Ad Valorem Taxes (general.Fund) $ 186,823.88 Ad Valorem Taxes (Sinking Fund) 24,715.12 Sanitation Disposal Taxes 155868.50 TOTAL $ 227.7775r Motion by R. J. Austin, the salary of employee R. J. DeBoard shall be increased effective January 1,.1961 from $285.00 to $300.00 monthly, said adjustment to compensate for use of personal owned truck for the performance of duties as outlined by councilman in charge of parks and recreation. The vote, nn R. J. McCurry's second to the motion, was unanimous. A decision was requested.to resolve transportation problems as outlined by City Engineer M. E. Doyle, regarding department heads Tate Wright, G. L. Hood, and Mr. Doyle. Decision was partially resolved on W. B. Sanders' motion to assign one water truck to a using de- partment as directed by the City Engineer. Mr. Sanders' motion carried on second.by W. L, Keck. Mayor G. W. Kreeger retired at 9:45 o'clock P.M. for meeting with School Board. In the long debate regarding decision on sewerage facilities in the W. J. MacKenna pro- perty fronting on the south side of Campbell Road, council agreed on unanimous vote to rescind previous action recorded in the minutes as follows: - Motion by H. E. Ingram: "We rescind previous action of Mayor and Council in the meeting of Janua,;7 16, 1961, which called out the fourteen (14) remaining sewer taps on Campbell Road to be installed by the City at current rate of $200.00 per tap," and further this council shall permit the William J. MacKenna Co. to proceed in the installation of the remaining fourteen (14) tap-ons to the public sewerage facilities on the south side of Campbell Road from the proposed zoned shopping area to Nancy Circle on the basis of approved permit and sub- mission of plans and specifications showing prior approval of the City Engineer. Motion further calls out that all laterals shall be completed simultaneously as well as re- paving of the center line of Campbell Road plus approximately 250 feet of sewerage line which shall be installed by said company from the existing sewerage facilities located in Campbell Road. at a point and a manhole at the intersection of Nancy Circle and. Camp- bell Road on the West curvature of.'said Nancy Circle. Motion called out was seconded by J. K. Chastain, and.the vote was unanimous. Council agreed.on motion of J. B. Ables, to endorse, support, and participate in the Cobb County Religious Survey during period February 17 through 24, 1961 as per letter addressed to Mayor and Council and,read in meeting held at City Hall January 23, 1961. Motion to recess - W. L. Keck. " Recess - 10:10 o'clock P.M. Next Meeting - January 30, 1961, 7:00 o'clock P.M. Purpose - 1961 Budget Finalization. January 30, 1961 Recessed meeting of Mayor and Council was held at City Hall on January 30, 1961 and called to order by presiding officer, Mayor G. W. Kreeger, at 7:00 o'clock PrM. All members of council were present.