Loading...
01-13-1962 Continued MeetingIts, Continuation of January 2, 1962 Voting against H. E. Ingran: Councilman J. B. Rhodes, J. W. Webb and R. H. Wood. H. E. Ingram abstained. Mayor J. B. Ables cast the deciding vote in favor of H. E. Ingram. Mrs. George A. Dubuc was reappointed Civil Defense Director for the City of Smyrna on motion by H. E. Ingram, second by W. L. Keck. Motion carried. Committee assignments reported by Mayor J. B. Ables covering the term of new administration are as follows: FUNCTIONS AND RESPONSIBILITIES 1962- 1963 ALL FUNCTIONS AND RESPONSIBILITY 00171MCTM WITH CHAIRMAN COMMITTEE MEMBERS Finance and Administration R. J. McCurry Harold L. Smith Harry E. Ingram Streets Harry E. Ingram James W. Webb J. B. Rhodes Construction & Disposal Plants J. B. Rhodes R. J. McCurry W. L. Keck Parks,�Recreation and Library R. H. Wood James W. Webb W. L. Keck Sanitation James W. Webb R. H. Wood H. L. Smith Fire, Police & Civil Defense H. L. Smith H. E. Ingram R. J. McCurry Water & Sewerage W. L. Keck R. H. Wood J. B. Rhodes Mayor J. B. Ables appointed R. H. Wood as the Council representative for two year term to the Smyrna Library Board. H. E. Ingram motioned, seconded by R. J. McCurry that the mid -month financial meetings be held on Saturday mornings at 9:00 o'clock A.M. at the City Hall. Those in favor: H. E. Ingram, R. H. Wood, R. J. McCurry and H. L. Smith. Those opposed: W. L. Keck, J. W. Webb and J. B. Rhodes. Motion carried. At 8:45 o'clock P.M. a motion was made by R. J. McCurry to recess until the mid - month meeting, January 13, 1962, to consider the budget. Motion was seconded by W. L. Keck and voted unanimous. January 13, 1962 Continuation of the meeting of Mayor and Council held at City Hall, January 2, 1962 was called to order above date at 9 o'clock A.M. Mayor-°J. B. Ables presided and all councilmen were present. The first item on the agenda referred to citizens reports. The first complaint originated from the Cherokee Hills area requesting Council to define the existing ordi- nance on the dog lease law. Their specific complaint stated loose dogs and packs were running at large endangering life and damaging shrubbery. Referred to the Chief of Police for corrective action. Developer T. J. Northcutt appeared in Council requesting the zoned property at the northwest corner of Creatwood entrance shall have two entrances as per plat submitted by the Shell Oil Company. (The minutes of September 11, 1961 called out one exit on Creatwood Trail.) Motion by R. J. McCurry the request -be denied and one exit allowed with maximum width of 40 ft. at the rear of the service station lot to Creatwood Trail, and further that' the point of this exit shall be 135 ft. west from the state highway property line. Motion seconded by Harry E. Ingram and voted unanimous. Council hex d the report on the Library landscaping from Mrs. W. L. Keck re- presenting the Garden Clubs of Smyrna and landscape architect Mr. L. E. Haws who sub- mitted plans for: Council approval. It was brought but that the garden clubs will share the cost of the project, the City furnishing grading, top soil and fertilizer. Motion by W. L. Keck the library landscaping plans as submitted shall be and are hereby accepted by Mayor and Council. Seconded by Harold L. Smith and voted unanimous. Mayor J. B. Ables appointed the following committee to meet with Developer W. J. MacKenna and resolve public sewerage facilities in L.L. 700, 701, 74o & 741 and further refer to prior contract 1958 annexation and the 1961 minutes. The committee: R. J. McCurry, Harpy E. Ingram, Harold L. Smith and James W. WEbb. Continuation -of January 13, 1962 Robert E. Lewis appeared in council requesting approval of application for Malt Beverage store at 139 N. Atlanta Street. Said establishment to include billiard tables and snack bar. Council authorized advertising the application in a newspaper of general circulation and set the date for public hearing at January 31, 1962 at 7:00 P.M. R. J. McCurry reported in council current bank balances, all funds, unpaid 1961 taxes, forecasted 1962 income. Since 1962 operating budgets were incomplete as above date J. B..Rhodes motioned that this meeting be continued to January 18, 1962 to resolve annual financial reports for the year of 1962. On Mayor J. B. Ables recommendation and Harry E. Ingram's motion the following cit- izens shall constitute the City of Smyrna electrical board; T. C. Ledbetter, Bill C. Grice and L. W. Boring. Seconded by Harold L. Smith and voted unanimous. Plumbing board appointments deferred. Passed by Council on Harry E. Ingram's motion and second by R. H. Wood, all checks drawn on current City of Smyrna funds on deposit in the Bank of Smyrna and the Cobb Ex- change Bank of Marietta shall bear the signature of the Mayor and Clerk of the City of Smyrna and further that authority is hereby given to the Chairman of Finance, R. J. McCurry to sign all checks in cases of absenteeism, vacations, sick leave of the Mayor Cal or Clerk and/or all other existing emergencies during the term of the current administration Voted unanimous. Councilman Harry E. Ingram read a letter from Hensley & Associates, Inc. which called out proposal for engineering services pertaining to City of Smyrna major street improve- ment program. During the discussion Harry E. Ingram motioned that this body authorize City Attorney, G. Conley Ingram, to draw up a contract covering design, surveys, and specifications for construction and further authorized Hensley and Associates, Inc. to proceed with preliminary engineering on the proposed street improvement plan. Motion seconded by R. J. McCurry and voted unanimous. (R. H. Wood to contact Hensley & Associates, Inc. on parks and playgrounds.) Councilman J. B. Rhodes motioned as follows: "We accept requests for the use of the library conference room and authorize Councilman R. H. Wood to establish schedules for use upon written requests calling out the date, the time and the function of said or- ganizations." Seconded by H. L. Smith and voted unanimous. Council discussed 1961 ad valorem taxes outstanding in the amount of $14,092.003 and submitted opinions on the method of collection. Motion by R. J. McCurry that we release Fi Fats covering delinquent property taxes immediately and when funds are coll- ected and deposited transfer sufficient amount from the General Fund to Extension Fund and the Library Fund in the amount equal to accounts payable in the library project and/or the existing overdraft in the Construction fund. Seconded Harry E. Ingram. .Voted unanimous R. J. McCurry called out in detail from prepared reports the forecasted general fund income for 1962 in the amount of $396,000 less 10% contingency reserve leaving a net balance of $357,000 as a maximum allocation for 1962 departmental budgetary control. Note: Deferred to 1-18-62. On motion by Harold L. Smith the December 1961 freeze of police department personnel was lifted. Motion sets the maximum personnel in the police department at 16 officers and 1 chief of police. Motion 'seconded by W. L. Keck. The motion carried 5 to 2, R..J. McCurry and Harry E. Ingram voting against. Motion by Harold L. Smith that the purchase of one police dog is hereby canceled. Second by Harry E. Ingram. W. L. Keck motioned to table pending further study and facts. Seconded by J. W. Webb. Motion to table carried 4 to 3. In other action the Council: A. Deferred group insurance coverage. B. Set the fire registration fee for out of city residents at $25.00 per year on motion by Harold L. Smith, second by Harry E. Ingram. Voted unanimous. C. Heard a report concerning population survey from Civil Defense Director, Mrs. Beverly Dubuc. Council authorized on Harry E. Ingram's motion the Smyrna Jaycees to work with Council and coordinate by ward the population survey required under the Civil Defense Shelter program. D. Requested a submission of names for the 1962 Tax Assessors. Said citizens shall comprise of one chairman and two assistants. E. Council authorized on Harry E. Ingram's recommendation to assign the City Engineer to finalize annexation petitions from property owners in the North Atlanta Street area. 120- Continuation of January 13, 1962 F. In the discussion of changes in the Civil Service Act, Councilman W. L. Keck motioned to withhold submission of the Charter change to Cobb County Legislative body. Seconded by R. H. Wood. Amendment to the motion by J. B.. Rhodes this body go into executive session with Merit Board members in the afternoon hours of January 13, 1962. Seconded by Harold L. Smith. Harry E. Ingram moved the motion and the amendment be tabled for further study. On R. J. McCurry's second the motion to table lost 4 to 3. On re- commendation of Mayor J. B. Ables Merit Board members were contacted and not being available for the meeting, it was scheduled to be held January 15, 1962 at 8:00 P.M. at the City Hall. All members of the Mayor and Council and Merit Board members to be present. G. All information concerning construction equipment bids were refereed to Councilman W. L. Keck. Motion to recess. Recessed,�1:00 P.M. to January 18, 1962, 8:00 P.M. MEMO: - Information Only (1) On January 11, 1962 the Merit Board met at City Hall for the scheduled hearing of Officer W. E. Burgess who was discharged for cause January 2, 1962. b Officer W. E. Burgess was re -instated on decision of board per letter dated 1-20-62. Re -instatement effectiAre 2-1-62 - Penalty, one month suspension and salary for the period denied. (2) Merit Board held the regular scheduled meeting at City Hall at 7:00 o'clock P.M., January 15,-1962. Upon adjournment of Merit Board meeting, Mayor and Council met with the board at 8:10 P.M. and for three hours discussed major charter changes affecting the Civil Service Act. Action, as a result of this meeting, recorded in the minutes of January 18, 1962. January 18, 1962 Continued meeting, (January 2nd and 13th, 1962) was held at City Hall., Smyrna, Georgia above date and called to order by presiding officer Mayor J. B. Ables at 7:00 o'clock P.M. All council members present. Purpose of the meeting was to adopt a realistic operational budget based on submitted departmental costs and anticipated general fund revenues for calendar year 1962. PRELIMINARY STATISTICS Forecasted 1962 General Fund Income Reserve - 1962 Contingency Fund Balance - 1962 Net Operating Budget DEPARTMENTAL BUDGETS (1962 Preliminary) Shree s $ 65,191.00 Sanitation 50,832.00 Sewerage Treatment 13,828.00 Maintenance 23,170.00 Fire 55,669.00 Police 84,454.o0 Civil Defense 8,326.00 Parks - Library 37,775.Oo City Garage 24,124.00 City Hall (inc11 Soc. Sec., Charter re -write, Engineering Referundum, Appliances, All Insurance, Legal and Codifi- cation of ordinances) 99,503.00 Variance - Budget over Net Income $ 396,535.00 39,600.00 $ 356,935.00 $ 462,872.00 $' 105,937.•00