01-25-1960 Continued Regular Meeting175
Continuation of January 18, 1960
Councilman J. K. Chastain read in council a report of 1959 fire losses in the
City of Smyrna in the amount of $4,000.00 and expressed. commendation to Fire Chief
Porterfield and. his staff for fine performance record.
In a discussion hinging on repair costs and. maintenance involving South Cobb and
Spruce Drive lift stations, Councilman R. J. Austin made a motion which carried to
build. one sand pit at pumping station on South Cobb Drive and received approval to
correct the overflow problem of underground station No. k on Spruce Drive at estimated
electrical cost of $250.00.
Council was advised.to withhold all requests for detail and. analysis of 1959
records pending completion of year-end audit scheduled to commence January 20, 1960
with an estimated.completion date and audit report as of February 8, 1960.
`Mayor George W. Kreeger, during discussion of proposed sewerage facilities in
area of Ward. No. 1 appointed., for study, the following committee: - R. J. McCurry,
Chairman; R. J. Austin, and J. K. Chastain.
In other action prior to recess, Council on this date:-
(1) Approved a garbage and refuse disposal contract agreement between Cobb County
and City of Smyrna at $250.00 per month for the current year.
(2) Authorized Councilman W. B. Sanders to secure easement to install and/or
repair sewer lines across the Brawner property.
(3) Accepted Mayor -Kreeger's appointment assigning J. B. Ables as chairman of the
committee to codify all ordinances and. re -write City Charter. Members of this committee
called.out to assist Councilman Ables: - H. E. Ingram, Attorney G. Conley Ingram, and
Recorder C. V. Reeves.
(4) Set up a classification in Smyrna Police Department as "Captain of Police."
(5) Referred above classification and action to Merit Board scheduled to meet
at City Hall January 26,�1960.
(6) Heard.Construction Chairman W. B. Sanders' report on 1960 projects relating
to growth of city together with anticipated project costs and.forecasted income.
(7) Listened to Engineer Sam Hensley on his preliminary report of first unit,
Creatwood. Subdivision project.
(8)- Discussed and recommended removal or lowering of curb on Campbell Road. in
area of Argyle Estates development.
(9) Approved on Councilman Keck's request preparation of plat recording valves
and cut-offs of city's water distribution system to be available in cases of emergency.
Mayor G. W. Kreeger requested. J. L. Holmes to follow up on street repairs in area
of Love and Atlanta Streets. ,
Motion to recess 1005 P.M. by W. L. Keck. Secnnd by R. J. Austin.
Meeting recessed to January 25, 1960 at 7:00 o'clock P.M.
January 25, 1960
Continuation of regular meeting of Mayor and. Council was held at City Hall January
25, 1960 at'7:00 O'clock P.M.
Meeting called to order by presiding Mayor G. W. Kreeger. Councilmen present:-
R. J. Austin, H. E. Ingram, J. B. Ables, R. J. McCurry, W. B. Sanders, W. L. Keck and.
J. K. Chastain.
As there were no citizen reports directed to. Mayor and Council, W. B. Sanders and
Sam Hensley discussed location and cost of sewer service lines to Brawners Sanitarium
and. Dickson's Shopping Center. No action. Mayor`Kreeger appointed the following
committee to study and report on Dickson sewer line and garbage disposal: - W. B. Sanders
Chairman; R. J. Austin, and Sam Hensley. This committee to finalize easement problem
on Brawner project prior to start of Creatwood, Unit No. 1.
176
Continuation of January 25, 1960
bate set to hear appeal from Recorderts Court was deferred.
On motion by J. B. Ables, second.by R. J. Austin, Mayor Kreeger was named
chairman over building inspections, electrical, and.plumbing boards.
By unanimous vote council approved, (R. J. Austin, H. E. Ingram) contributions
to be paid by City Hall as follows: - Library Board $50.00 per month; Teen Canteen
$50.00 per week; Telephone Service for Health Center $17.00 per month (est.).
Mayor and. Council reviewed the forecast submitted by City Hall showing adjusted...
1960 income at $301,200.00 and. discussion on acceptance of 1960 general fund operating
budget developed by reason of reductions required.to balance expenses with 1960
forecasted income. Action came when Finance Chairman J. B. Ables moved 1960 budget
of general -fund expenses be adopted as submitted.. On second by H. E. Ingram, the vote
was unanimous.
In the interest of over-all efficiency and cost control it was recommended:
(a) All departments hold. actual costs at budgetary control.
(b) Hire one mechanic to service and repair all cars, trucks, and equipment.
(c) Reduce sanitary personnel and experiment with night garbage pick-up of
city business area.
(d) Submit break -down of 1960 budget by months to Finance Chairman.
(e) All purchases of high value items to be controlled. and based. on quarterly
f orecasted income'.
Council authorized on motion by R. J. Austin and second by W. B. Sanders that
City Hall submit letter to A. L. Crowe stating garbage collection shall start 2-1-60
and billings covering 16 houses in Elmwood Project to be mailed 3-1-60. Letter shall
further call out purchase of 16 garbage cans by Mr. Crowe and inclusion of Sanitary
Disposal Tax,on 1960-Property Tax Assessment. .
Councilman R. J. Austin proposed by his motion to transfer Sanitaton Disposal
Tax from ad valorem tax gills to monthly water bills at the current monthly fee.
There was no second. W. B. Sanders recommended to defer to December 5, 1960 agenda.
Bids received. and opened in council covering 1960 estimated requirements for
3/411 x 5/8" meters were read as follows: -
Southern Meter and Supply Co., Hapeville, Ga. 500 meters with
Five year unconditional guarantee Q. $25.80 each
r '
Add.: couplings and connections per meter 1.20 each
Total per meter $27.00
Rockwell Manufacturing Co. - 500 meters with connections $27.95 each. Rockwell
quoted $4.50 per meter repair covering the first 100 of their product during the
period of the 500 meter submitted. contract. J. B. Ables motioned, seconded by H. E.
Ingram that Chairman of the Water Department, W. L. Keck, shall make the decision
with complete power to act for the City of Smyrna on 500 meter contract. Voted. unan.
Consultant Engineer Sam Hensley reported estimated costs at $1,200.00 covering
fieldwork and plat for City of Smyrna showing water and sewerage system cut-off
valves, taps and hydrants. Cost submitted includes two men in field work and one on
drawing board and excludes the time required of city personnel to assist in locating
taps, tie-ins, valves, and.bydrants. Cost submitted also excludes setting up Kard.ex
or visual. record system in the City Hall.
Mayor G. Wi. Kreeger recommended we start project which shall include all future
lines.
Motion by W. L. Keck, Mr. Hensley be employed.to prepare plat. R. J. Austin,
second. Voted unanimous.
i Councilman W. B. Sanders recommended City Engineer to report on all added cut-
offs and tie-ins needed..
Motion by W. B. Sanders - "The Atlanta Gas Light Company be contacted by letter
requesting map of Smyrna showing all utility lines and cut-offs and further that city
personnel be thoroughly instructed in the complete operation of gas facility in the
1.77
Continuation of January 25, 1960
interest of safety for our citizens." Assignment and training of city personnel
for this emergency is, by reason of this action, under the direction of Police and
Fire Department Chiefs. Motion seconded by W. L. Keck and carried.
The bill prepared by City Attorney G. Conley Ingram providing a city manager form
of government for Smyrna was adopted. as amended on motion of J. K. Chastain. Motion
authorized city attorney to submit amended bill to State Legislature for enactment.
Minor changes in the bill referred. to employment of personnel not covered.by civil
service and. provides -30 day severance pay if city manager is released. for cause other
than malfeasance.in office. On J. B. Ables' second.the vote was unanimous.
Council voted on J. K. Chastain's motion to pay $10.00 per month salary to all
volunteer firemen on current city payroll plus full insurance coverage on employee only,
and.further, City Treasurer shall pay full insurance on seven additional Volunteer fire-
fighters. In the first instance folunteers on city payroll shall pay dependent premium
if at time of enrollment he chose to insure his dependents. In the second instance (7
added volunteers) the dependent coverage does not apply. Seconded.by J. B. Ables and.
voted.unanimous.
Action on John K. Chastain's move to purchase "bunker clothes" for twelve volunteer
firefighters was, on H. E. Ingrams' second, voted unanimous. Complete suits, trousers,
boots, coat, and caps were estimated. at $85.00 per set, and motion called out purchase
order approval at time money in Fire Department fund. is available.
Councilmen Sanders and Keck were assigned to investigate, negotiate, and.report
on accounts payable - Cobb County Water System.
H. E. Ingram, Chairman of committee on Codes and Regulations, reported in council
progress on'project thus far and requested.placing on February agenda (2-1-60) for.
adoption in finalized form. Mr.. Ingram called out this date for release of advertising
and ten days later )2-11-60) for public hearing. MEMO: -Item placed on Feb. 1, 1960 agenda.
In this connection, W. L. Keck moved this council adopt, as of this meeting (1-25-60)
cost of water lines and. related materials called out on page No. 36, paragraph No. 1 of
proposed. Codes and Regulations. R-. J. MCCurry seconded.. Motion carried. The following
excerpt is a true and correct statement from page No. 36 of the committee's recommended
code.
"Cost of material for new water line within the city shall be paid.by the developer.
The cost of new lines outside city ,shall be cost of material plus 10% and -paid by the
developer."
Councilman John K. Chastain excused at 10:00 O'clock P.M.
Engineer Sam Hensley reported on Unit No. 1 Creatwood Subdivision. Council accepted
proposed plans as submitted by T. J. Northcutt for Unit No. 1 including revised speci-
fications affecting change in curb installation to two foot roll type curbing and gutter.
MEMO: - Item included on 2-1-60 agenda.
Corrective action on sewerage problem at 201 Walker Street (Mrs. Ida Black) -
Councilman R. J. McCurry reported.cost to correct sewerage at $150.00 labor and materials.
Costaef &bor andimatehials"t6,'re-durfaet paving at $150.00. Council authorized Mr.
Hensley to check and report.
Finance Chairman J. B. Ables and W. B. Sanders, in reference to economy requested
complete review of revised tax forms (returns, digest, and.billings) and, prior to end
of first calendar quarter, determine necessity of overhead expense of a full time tax
assessor. W. B. Sanders motioned "We consider Mr. Ernest Jones full time tax assessor
for first calendar quarter of 1960 only; review city tax system and investigate and
determine our requirements in Tax Department subsequent of 4-1-60." J. B. Ables seconded
the motion. Unanimous vote.
COMMITTEE REPORTS:-
(1) Study, re -align, inspect, and.police City Business Licenses -
In process, per J. B. Ables.
(2) R. J. McCurry moved to empower City Attorney, G. Conley Ingram, to draft
proper paper for committee study and submission to Legislative Body to determine if City
of Smyrna shall tax itself for educational purposes. On Mr. Ables' second, motion
carried authorizing Mr. Sanders' committee and. City Attorney to continue study and sub-
mit report in council.
(3) City Clerk was requested to "submit revised records pertaining to accounts.
receivable - f958 Sanitation Disposal Tax.
178
Continuation January 25, 1960
W. B. Sanders and W. L. Keck to report on method. of collection.
(4) W. B. Sanders requested withholding all action on sale of South Cobb Drive
surplus property pending firm proposal on all conditional items called out in this
meeting. MEMOS - Entered. on 2-1-60 agenda.
(5) Councilman R. J. McCurry su b mitted. signed option giving city sixty days to
purchase for baseball park 5.78 acres at Bank Street and.Sanford Place for quoted price
of $12,000.00. R. J. Austin moved.to purchase the property., Second by W. L. Keck.
Amendment to the motion lost when W. B. Sanders requested delay pending investigation
of another parcel of available land. The vote to purchase, after discussion, was
unanimous.
(6) Easements, per R. J. McCurry, covering proposed. sewerage facilities in
Ward No. 1 in process. (Entered on 2-1-60 agenda)
(7) Per Councilman J. B. Ables, his committee of H. E. Ingram, G. Conley
Ingram, and C. V. Reeves, has met and. discussed.codification of City Ordinances and
Charter re -write.
(8) Motion to adjourn by H. E. Ingram. Second by R. J. Austin.
Meeting adjourned 11:25 P.M. '
Next meeting to be held. on February 1, 1960 at 7:00 O'clock P.M. at City Hall
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