01-18-1960 Continued Regular Meeting173
Continuation of January 11, 1960
No further business of Mayor and Council, J. B. Ables motioned to recess.
W. B. Sanders seconded the motion.
Meeting recessed 10:00 o'clock P.M. January llth to Friday, January 15th 1960
at 6:30 o'clock P.M.
" January 15, 1960
Continued meeting of Mayor and Council was held at City Hall January 15, 1960.
Mayor G: W.-Kreeger called. the meeting to order at 7:30 o'clock P.M. All councilmen
were present.
Purpose of the meeting hinged. on an existing emergency reported.by Councilman
R. J. Austin January 11, 1960 in which meeting R. J. Austin requested submission of
bids for purchase of tractor to pull 28 cubic yard Pak-Mor garbage disposal unit.
Eight bids received. in City Hall were distributed and opened as follows: -
Al Means Ford (2 bids); Day's Chevrolet (2 bids); Cooper Ford Sales (2 bids);
Anderson Motor (2 bids).
Discussion developed regarding equipment, specifications, and optional accessories.
ACTION:
-Motion by R. J:- Austin, second by J. K. Chastain, and voted unanimous to accept
bid. and.purchase for cash Chevrolet (L-6103) truck from Day's Chevrolet, Inc., - they
being the low bidder, based on requested. specifications, in'the amount of $2,887.00.
Total cost including interest, Bank of Smyrna, to be included in Sanitation Department
budget.
Motion td recess by R. J. Austin; second by H. E. Ingram.
Meeting recessed to January 18, 1960.
January 18, 1960
Continuation of regular meeting of Mayor and Council was held at City Hall
1-18-60 and.called.to order at 7:00 O'clock P.M. by presiding Mayor G. W. Kreeger.
All Councilmen were present. _
In the first order of business council advised. City Hall on R. J. McCurry's
motion to secure in writing, City Attorney's opinion on personal property taxes con-
cerning collection from citizens claiming "Soldiers and Sailors Relief Act." Council
ordered tax be paid.to city..in absence of proof of payment in other states, also
authorized acceptance of 50% as payment in full for 1959 ad valorem taxes from Davis
Department Store.
On motion of W. B. Sanders, seconded by R. J. Austin, the .'progress discussed re-
lating to sale of city owned property on South Cobb Drive was tabled pending further
study and.follow-up by assigned committee.
Council discussed. City Manager Bill as submitted by G. Conley Ingram and recommended
further study and report by next meeting. Mayor G. W. Kreeger named.the following panel
for action: - J. K. Chastain, Chairman; W. L. Keck, W. B. Sanders, and City Attorney,
G. Conley Ingram.
Mayor G. W! Kreeger called out the following committee to act and submit for adoption
by 2-1-60 Smyrna's first pamphlet on codification of rules and regulations for subdividers
builders, and developers. Chairman, H. E. Ingram; R. J. Austin, and W. L. Keck.
- To cover city operating expenses, current and future obligations, Finance Chairman
J. B. Ables motioned to transfer as a loan $25,000.00 from Water Revenue Fund.to the
General Fund. This transaction, cleared through Mr. Lex Jolley, will be repaid during
fourth quarter 1960. Motion seconded by R. J. McCurry and voted.unanimous.
Continuation of January 18, 1960
J. B. Ables requested all councilmen to meet January 21, 1960 at 6:30 P.M. to
firm up - departmental budgets for final acceptance during meeting scheduled, Jan. 25,1960.
On J. B. Ables' suggestion, W. E. Farrell & Co. (C.P.A.) will be requested.to
assist in setting up procedure and forms for reporting monthly financial reports.
Mayor G. W. Kreeger assigned W. B. Sanders and W. L. Keck to investigate and
report on method of collecting unpaid. Sanitation Disposal Tax, covering last half
of 1958.
Mayor Kreeger proposed a contracts committee to study, recommend, and/or approve
all city contracts during present administration. Appointed. as chairman, H. E. Ingram.
Committee members- R. J. McCurry and J. K. Chastain. MEMO:- (Sealed bid policy enacted
by prior council applies on purchases of $500.00 or over.)
Mayor G.,W.,Kreeger requested Councilmen Sanders and Keck to follow up in securing
bids covering speck., quantity, and accessories for 1960 water meter installations.
To protect, the city -against price increases Councilman W. L. Keck recommended purchase
of water pipe on contract in quantities to meet current and future requirements.
Discussion on this led into debate on line charges to builders and subdividers.
Mayor G. W. Kreeger deferred action to January 25th meeting.
Council agreed by unanimous vote (W. L. Keck - J. K. Chastain) to pay from
Water Revenue Fund the estimated cost of $250.00 to move one fire hydrant 50 feet
at rear of W. T. Grant Department Store, and install one fire hydrant at Big Apple
Super Market, location to be determined by Fire Chief Porterfield. and J. L. Holmes.
On Councilman Keck's motion, duly seconded by J. B. Ables, City Engineer, Sam
Hensley, was -authorized the final determination concerning,specifications, location
and installation of all fire hydrants and water mains.
Discussion of returned checks accepted by Police Department in payment of fines
and forfeitures resulted. in a motion by J. K. Chastain to accept only the checks of
Cobb County property owners. Motion tabled.with request from the chair to use
extreme diligence and.maintain adequate surveillance to avoid revenue losses and.
write-offs during 1960. Councilman J. K. Chastain to follow up.
Vacation policy, enacted by council August 4, 1958 based on procedure submitted
by City Hall was adopted by council for period.of current administration.
Sick leave regulations enacted by council 8-4-58 were adopted.by council for
period of the current administration. }
For the record.the approved procedure applicable to city employees is as follows: -
Vacations earned. - twelve months from date of hiring each employee shall be
eligible for one week vacation, and upon twenty-four months of uninterrupted service,
employees will be eligible for two weeks vacation. MEMO: - Procedure states vacation
must start on or after eligibility date, and a forfeiture clause is included as a part
of accepted.procedure.
Sick leave:per;policy is predicated. on six days per year of uninterrupted service
and calls out a maximum accumulated sick leave not to exceed.twelve days. Emp;oyees
will not be paid for unused sick leave.
Motion by J. K. Chastain: - "Salaried department heads shall fall within the
accepted policy of six days per year of uninterrupted service and. shall be paid the
current salary at"'time of sick leave not to exceed 50% of said salary for a period
not exceeding two consecutive months, and further, payment of 50% salary to commence
upon absorption and payment of earned.vacation and sick leave allowance."
Amendment_to motion by J. B. Ables: - "Salaried employees classified as depart-
ment heads shall --accumulate sick leave credits at six days per year as per policy and
provided there has been no interruption in employment (except for City convenience)
he or she shall accumulate and.be reimbursed. at current salary rate a maximum of
thirty days of sick leave." Motion and amendment carried.by unanimous vote.
Councilman J. K. Chastain was requested, after discussion, to report to council
his proposal covering insurance coverage on volunteer fire fighters.
175
Continuation of January 18, 1960
Councilman J. K. Chastain read in council a report of 1959 fire losses in the
City of Smyrna in the amount of $4,000.00 and expressed. commendation to Fire Chief
Porterfield and. his staff for fine performance record.
In a discussion hinging on repair costs and. maintenance involving South Cobb and
Spruce Drive lift stations, Councilman R. J. Austin made a motion which carried to
build. one sand pit at pumping station on South Cobb Drive and received approval to
correct the overflow problem of underground station No. k on Spruce Drive at estimated
electrical cost of $250.00.
Council was advised.to withhold all requests for detail and. analysis of 1959
records pending completion of year-end audit scheduled to commence January 20, 1960
with an estimated.completion date and audit report as of February 8, 1960.
`Mayor George W. Kreeger, during discussion of proposed sewerage facilities in
area of Ward. No. 1 appointed., for study, the following committee: - R. J. McCurry,
Chairman; R. J. Austin, and J. K. Chastain.
In other action prior to recess, Council on this date:-
(1) Approved a garbage and refuse disposal contract agreement between Cobb County
and City of Smyrna at $250.00 per month for the current year.
(2) Authorized Councilman W. B. Sanders to secure easement to install and/or
repair sewer lines across the Brawner property.
(3) Accepted Mayor -Kreeger's appointment assigning J. B. Ables as chairman of the
committee to codify all ordinances and. re -write City Charter. Members of this committee
called.out to assist Councilman Ables: - H. E. Ingram, Attorney G. Conley Ingram, and
Recorder C. V. Reeves.
(4) Set up a classification in Smyrna Police Department as "Captain of Police."
(5) Referred above classification and action to Merit Board scheduled to meet
at City Hall January 26,�1960.
(6) Heard.Construction Chairman W. B. Sanders' report on 1960 projects relating
to growth of city together with anticipated project costs and.forecasted income.
(7) Listened to Engineer Sam Hensley on his preliminary report of first unit,
Creatwood. Subdivision project.
(8)- Discussed and recommended removal or lowering of curb on Campbell Road. in
area of Argyle Estates development.
(9) Approved on Councilman Keck's request preparation of plat recording valves
and cut-offs of city's water distribution system to be available in cases of emergency.
Mayor G. W. Kreeger requested. J. L. Holmes to follow up on street repairs in area
of Love and Atlanta Streets. ,
Motion to recess 1005 P.M. by W. L. Keck. Secnnd by R. J. Austin.
Meeting recessed to January 25, 1960 at 7:00 o'clock P.M.
January 25, 1960
Continuation of regular meeting of Mayor and. Council was held at City Hall January
25, 1960 at'7:00 O'clock P.M.
Meeting called to order by presiding Mayor G. W. Kreeger. Councilmen present:-
R. J. Austin, H. E. Ingram, J. B. Ables, R. J. McCurry, W. B. Sanders, W. L. Keck and.
J. K. Chastain.
As there were no citizen reports directed to. Mayor and Council, W. B. Sanders and
Sam Hensley discussed location and cost of sewer service lines to Brawners Sanitarium
and. Dickson's Shopping Center. No action. Mayor`Kreeger appointed the following
committee to study and report on Dickson sewer line and garbage disposal: - W. B. Sanders
Chairman; R. J. Austin, and Sam Hensley. This committee to finalize easement problem
on Brawner project prior to start of Creatwood, Unit No. 1.