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01-11-1960 Continued Meeting170 , Continuation of January 4, 1960 On a unanimous vote Council appointed Mr. Harry Mitchell to represent City of Smyrna on the Cobb County Recreation Board. Motioned by Councilman Ingram, seconded, by R. J. Austin. Amendment to Wt B. Sanders' motion by J. K. Chastain deferred all action on appointment of electrical, building, and pluinbing inspectors to the next meeting of Mayor and Council, said amended motion further stipulated all current personnel.to,-- continue in present capacity pending finalized action by Council. Amended.motion, seconded by H. E. Ingram and carried. Council. also deferred naming an acting Chief of Police, due to the absence and confinement of Chief` T. P. Epps at Kennestone Hospital. Council voted six to one to employ City Engineer Sam Hensley for a period covering first quarter of 1960 at $350.00 per month. Motion, W. B. Sanders, second, ,R. J. Austin., Councilman W. L. Keck voted against. In all action and debate relating to election by Council of Mayor Pro-Tem for the term, 196o-1961,,the following shall become part of the finalized minutes of:;the new administration. -s:,i7 Councilman.H,-�E: Ingram nominated R. J. Austin for Mayor Pro-Tem. Councilman John K.-Chastain--seconded the nomination. W. B. Sanders amended motion to delay nominations' pending disposition of committee assignments and vote carried - Four to Three..Councilman R. J. McCurry moved to defer election of Mayor Pro-Tem to next meeting. On W. B. Sanders second the vote was, two for deferment, four against. - J. B. Ables, abstain. Councilman R. J. McCurry nominated J. B. Ables, Chairman of Finances as Mayor Pro-Tem. W. B. Sanders moved the nominations be clb sed and the votO carried. Voting for J. B. Ables as Mayor Pro -Tern: Councilmen, Keck, Sanders and McCurry. Voting against: Austin, Ingram and Chastain. J. B. Ables, abstain. Voting for R. J. Austin for Mayor Pro-Tem: Councilman Ingram, Chastain and Austin. Voting against: Sanders, Keck and McCurry. Abstained, J. B. Ables. The election for Mayor Pro-Tem was four to three in favor of Councilman J. B. Ables as Mayor G. W.,Kreeger cast the deciding ballot. Oath of office for City of Smyrna, Clerk, Recorder, and. Fire Chief was adminis- tered by Mayor Kreeger. Mayor G. W. Kreeger introduced Mr. H. A. Hughes andnamed. him Chairman of Smyrna "March of Dimes." Proclamation, setting Month of January, 1960 for March of Dimes Campaign read in Council and. to all citizens in attendance. There being no further business set forth on the agenda, Councilman W. B. Sanders motioned.to recess - seconded - John K. Chastain. :i Meeting recessed 8:45 P.M. to 7:00 .o'clock P.M. January 11, 1960 at City Hall. January 11, 1960 Continuation of Meeting of Mayor and Council held at City Hall January 4, 1960 was called..to order at 7:00 o'clock P.M. January llth by presiding Mayor G. W. Kreeger. Councilmen present: R. J. Austin, H. E. Ingram, J. B. Ables, R. J. McCurry, W. B. Sanders,, W. L. Keck and J. K. Chastain. In the first order of business Council by unanimous vote end.oresed seasonal lay-offs as part of city policy and stressed continued efforts towards efficiency of operations. Councilman Ingram reported lay-off of two hourly employees in Street Departmen for a period of three months. In the interest of economy Council R: J. Austin terminated. employee W. D. Forester from the Treatment Plant payroll and -further recommended realease of one equipment operator pending signed contract with Cobb County on garbage disposal agreemtns. A � This contract called. out by R. J. Austin between Cobb County and City of Smyrna will permit City of Smyrna, upon agreement to pay $250.00 per month to Cobb County, to dump garbage and refuse -,at County Dumping area, thereby releasing one front end loader plus termination of one equipment operator. J. B. Ables motioned as follows: "We accept ,Commissioner Herbert McCollum's offer, secure contract in writing, release operator from sanitation payroll, return front-end loader for use by streets and construction de- partments, pay Cobb County 2z(�0 for January 1960 provided signed contract carries effective date of January 1 , 960." Second: R. J. McCurry. Motioned. carried.. City Attorney, G. Conley Ingram authorized.to submit contract with signature s by Jan. 15, 1960. Continuation of January 11, 1960 Councilman`R.`'J. Austin requested Council to consider purchase of tractor to pull 28 cu. yard. Pak-Mor garbage disposal unit. Bids and specifications to be discussed Friday, January 15th 1960 at 6:30 P.M. J. K. Chastain motioned to defer purchase of one police car for three months. Second., R. J. Austin. Unanimous. Mayor Geo. Kreeger read in Council offer of Smyrna Land Co. to purchase city owned property on South Cobb -Drive. R. J. Austin motioned we offer this land.for sale. Second, H. E. Ingram:_ Voted unanimous. On W. B. Sanders suggestion, Mayor G. W. Kreeger appointed.the following committee to negotiate sales price and declare surplus and advert ise that -portion ofland not needed by City. Councilman R. J. McCurry was appointed. chairman. W. L. Keck, W. B. Sanders, R. J. Austin, - G. C. Ingram and Sam Hensley re- que.sted to act as consultant§. Council authorized on W. B. Sanders' motion to take option on a tract of land called out by R. J. McCurry for a period of sixty days. Cost of said. option $5.00. -'Voted unanimous on W:•L. Keck's second. On. J. B. Ables recommendation and motion it was by unanimous vote agreed: - Current purchasing procedure shall be adopted for next two years as follows: A11_purchases in excess of $500.00 and within limitations of departmental budgetary control shall be presented in Council -requesting three sealed bids. On all other purchases the following recommendation was submitted and passed: - (a) For the procurement of parts, supplies, equipment, and services, each department head shall prepare a purchase order request. (b) Show recommended source of procurement. (c) Submit purchase order request properly approved to City Hall for issuance of purchase order. (d) Upon receipt of merchandise, sign receiving memo and. deliver to City Hall. (e) "Match all papers with invoces and/or statementand issue check on all pro- perly documented bills prior to tenth of each month. (f) Authority was granted to delegate "approval of purchase order request" to departmental supervision. Also passed.by Council, on R. J. Austin's motion, - all checks drawn as well as legal documents shall bear the signature of the Mayor and Clerk of the City .a.. , :;- ty and authority given to Councilman J. B. Ables, Chairman of Finance, to sign all checks and documents in cases of absenteeism, vacation, sick leave and/or other existing emergencies for next two years. Financial Reports' (1) 'J. B. Ables read from prepared analysis outstanding taxes in the amount of $5,546.08 as of 12-31-59. (2) On Mayor Kreeger's recommendation and W. B. Sanders' motion, Council set the date for Fi Fas and other penalties allowable by law to apply on all unpaid. taxes effective as of January 15th, 1960. (3) Departmental budgets covering control of expenses during 1960 were discussed and. date was set for finalizing all budgets at January 18th 1960. (4) Estimated.cost of monthly report based on review of._City's financial status was discussed. in council and deferred.. (5) December purchases, all funds, paid.prior to January loth 1960 were called out in meeting for information only. (6) On reading from prepared report,•,current bank balances, J. B. Ables re- commended, more time for study of suggested.loan from Water Revenue Fund to the General Fund. (7) Annual inventory of December 31, 1959 prepared and submitted in council re - revealed approximately $824.00 value consisting wholly of repair parts to be absorbed for repairs to water system in 1960. On the basis of the facts submitted together with auditor Warren Smith's recommendation, this value ($824.00) will not be entered in the books as assets. Motion: - Ingram - second, Austin andvoted unanimous. '- Item -No. 15 of agenda requested. a committee be assigned to study, re -align, inspec t and police Business licenses. Mayor G. W. Kreeger appointed the following.committee:- J. B. Ables, W. L. Keck and H. E. Ingram. Initial action of said committee provides for report on business license taxes collectible from Dickson Shopping Center on or before 1-31-60. Council, by reason of cost, declined acceptance and removal of the L and N Depot in Smyrna and further advised that this action be transmitted to Superintendent of 172 Continuation of January 11, 1960 Railroad (Mr. Dddley)°' Motioned by R. J. Austin, Second., W. B. Sanders. Voted unanimous. On motion by TU J. McCurry, Council voted to forfeit option on the Peeler property for proposed library and recreation area on Church Street. Action+on appointment of Acting Chief of Police was referred to the Merit Board. Councilman John K. Chastain read in council, letter of resignation as•City ,,_building inspector --signed by Mr. W. W. Kidd. Mayor G. W. Kreeger recommended for: Plumbing Inspector - W. L. Westbrook - Motion by Ingram, second by MCCurry. Unan. Electrical Inspector L. W. Boring - Motion by Ingram, Second by Sanders. Unan. --Building Inspector--,�H. A. Hughes - Motion by McCurry, second.by Ingram. Unan. Continuation of fire protection based on registration of applicants outside -the city and within two mile radius of Fire Station shall, on R. J. Austin's motion: - (a) Pay $12.00 per year to City of Smyrna to cover protection as residential property. (b) Pay $35.00 per year to the City of Smyrna to cover protection as commercial property. ;(c) No registration shall be accepted unless "Service Clause" is paid and evidence of same submitted at time of application. (d) Cut-off date for registration of applicants for 1960 was set at March 1,1960 and. authority given, by. vihtue of the motion, that pro -ration of fees sub- sequent to March 1, 1960 is hereby delegated to chairman and Chief of the Fire Department. `(e) All registration fees and insurance records shall, upon receipt, clear through City Hall for proper accounting of Fire Registration Revenue. ;(f) This procedure in effect for calendar year 1960. Motion seconded by Council- man J. K. Chastain and the vote was unanimous. Water Department - Meters, Repairs and Line Charges Councilman W. L. Keck called out in council, his recommended changes affecting the revenue and repair costs of meters and water lines and further requested. the following items become part of the finalized.minutes of this meeting. (1) Increase by reason of current costs, l2" meter from $150.00 to $200.00 effective above date. (2) Increase by reason of cost, 2" meter from $200.00 to $300.00 effective above date. (3) Charge of water line material costs to all developers within the city perimeter, and 110% of material costs for all developers outside the city limits. (4) Service Charge of $3.00 assessed. and collected.for repairing and/or raising meters covered with earth by landscapers, builders or sub -dividers. (5) Customer, owner or builder bear the actual cost of repairs resulting from abnormal wear of meters, meter boxes, service lines, curb stops and all other misuse of water system above the normal wear and tear. (6) Council denied permission to tie-in existing,water line to buildings. adjacent to Dunton Trailer Camp on Concord Road, providing permission for tie-in is granted and current costs of line charges paid. in advance. Non compliance will result in discontinuance of service to existing trailer camp. Action: Items No. 1, 25 4, 5 and 6 received unanimous vote on motions, by W. L. ecTE and.W. B. Sanders. Item No. 3 deferred by Mayor Kreeger pending further study by Council and. review of Cobb -County sub -division regulations. Construction committee Chairman, W. B. Sanders was authorized to proceed. on three sewerage projects, during discussion of costs of labor and materials for the Brawner Sanitorium, Dickson Shopping Center and the Howell sub -division project. Action came when Councilman R. J. Austin motioned., "We proceed with the three frujects". J. B. Ables seconded and the vote carried.. { In further discussion W. B. Sanders reported construction equipment in good con- dition and man power available. Finance chairman, J. B. Ables reminded Council of project cost of Dickson sewer line at $3,000.00 with $2,000.00 revenue, Brawner lines approximate $2,290.00, 50% of this estimated cost to be borne by the owner. Trunk line and. laterals in Howell project for 51 new homes was paid in advance and $10, 200.00 -deposited in Construction Fund to cover project cost. Engineer Sam Hensley authorized. to secure easement over the Brawner property and State Highway Dept. approval for the Dickson sewerage line. Mayor Kreeger announced.from the chair a committee on Schools as follows: W. B. Sanders, Chairman; R. J. Austin and R. J. McCurry. Committee requested to meet with Mayor immediately upon recess of January llth meeting. 173 Continuation of January 11, 1960 No further business of Mayor and Council, J. B. Ables motioned to recess. W. B. Sanders seconded the motion. Meeting recessed 10:00 o'clock P.M. January llth to Friday, January 15th 1960 at 6:30 o'clock P.M. " January 15, 1960 Continued meeting of Mayor and Council was held at City Hall January 15, 1960. Mayor G: W.-Kreeger called. the meeting to order at 7:30 o'clock P.M. All councilmen were present. Purpose of the meeting hinged. on an existing emergency reported.by Councilman R. J. Austin January 11, 1960 in which meeting R. J. Austin requested submission of bids for purchase of tractor to pull 28 cubic yard Pak-Mor garbage disposal unit. Eight bids received. in City Hall were distributed and opened as follows: - Al Means Ford (2 bids); Day's Chevrolet (2 bids); Cooper Ford Sales (2 bids); Anderson Motor (2 bids). Discussion developed regarding equipment, specifications, and optional accessories. ACTION: -Motion by R. J:- Austin, second by J. K. Chastain, and voted unanimous to accept bid. and.purchase for cash Chevrolet (L-6103) truck from Day's Chevrolet, Inc., - they being the low bidder, based on requested. specifications, in'the amount of $2,887.00. Total cost including interest, Bank of Smyrna, to be included in Sanitation Department budget. Motion td recess by R. J. Austin; second by H. E. Ingram. Meeting recessed to January 18, 1960. January 18, 1960 Continuation of regular meeting of Mayor and Council was held at City Hall 1-18-60 and.called.to order at 7:00 O'clock P.M. by presiding Mayor G. W. Kreeger. All Councilmen were present. _ In the first order of business council advised. City Hall on R. J. McCurry's motion to secure in writing, City Attorney's opinion on personal property taxes con- cerning collection from citizens claiming "Soldiers and Sailors Relief Act." Council ordered tax be paid.to city..in absence of proof of payment in other states, also authorized acceptance of 50% as payment in full for 1959 ad valorem taxes from Davis Department Store. On motion of W. B. Sanders, seconded by R. J. Austin, the .'progress discussed re- lating to sale of city owned property on South Cobb Drive was tabled pending further study and.follow-up by assigned committee. Council discussed. City Manager Bill as submitted by G. Conley Ingram and recommended further study and report by next meeting. Mayor G. W. Kreeger named.the following panel for action: - J. K. Chastain, Chairman; W. L. Keck, W. B. Sanders, and City Attorney, G. Conley Ingram. Mayor G. W! Kreeger called out the following committee to act and submit for adoption by 2-1-60 Smyrna's first pamphlet on codification of rules and regulations for subdividers builders, and developers. Chairman, H. E. Ingram; R. J. Austin, and W. L. Keck. - To cover city operating expenses, current and future obligations, Finance Chairman J. B. Ables motioned to transfer as a loan $25,000.00 from Water Revenue Fund.to the General Fund. This transaction, cleared through Mr. Lex Jolley, will be repaid during fourth quarter 1960. Motion seconded by R. J. McCurry and voted.unanimous.