01-11-1958 Continued Recessed MeetingJanuary 11, 1958
Continuation of the RECESSED MEETING OF MAYOR & COUNCIL was held January 11, 1958, 9:30
A. M. Mayor J. M. Gibson presiding and the following councilmen present: George Kreeger,
J. V. Brooks, J. B. Ables, J. B. Rhodes, W. B. Sanders, R. H. Wood. and L. C. Dodd.
Motion by Mr. J. B. Rhodes, Seconded by Mr. R. H. Wood to recess this meeting and
meet at 10:00 A. M. each Saturday thereafter. This to continue for a period. defined
by Council until current assignment and business of the Mayor's Council can be
accomplished through regular scheduled meetings. Motion carried unanimous.
Motion by George Kreeger, seconded. by R. H. Wood seconded to release by Quit Claim dee 4%
a parcel- of- land 341 feet west of old Highway No. 41- in- the area of=HillStreet to -
Fleming Street. Quit Claim deed signed, sealed and delivered to Mr. Dallas Guthrie. '
Mr. J. B. Ables moved and Mr. R. H. Wood seconded to release by Quit Claim deed cer-
tain property of R. J. DeBoard lying in L. L. 520, 17th District, 2nd Section of
Cobb County and part of Lot No. 1. Release of easement by Quit Claim Deed signed,
sealed and delivered to Tor. Eaton. Voted unanimous.
Report from Mr. G. B. McIntire to repair road at 125 Mimosa Circle. Referred to
Street Department for action.
Report from Tyr. L. E. Williams to clean banks of creek to allow free flow of
water and make necessary repairs on South Cobb disposal plant. Referred to Sani-
tary Department•f6r action.
Easement from north side of Evelyn Street to catch basin on Dell Avenue will re-
quire 14" to 18" pipe to carry off water and properly drain. • -Referred-to .Street
Department for repairs and to City Attorney to determine if action on Quit Claim
Deed is necessary.
Motion by Mr. J. B. Ables to accept property deeded to the City to be used for the
extension of Wills Street in Ward No. 2 approximately 123 feet. Quit Claim Deeds '
dedicating this property to the City of Smyrna have been issued and recorded.
(1) Deed from W. M. Reed for 5 feet. 01
(1) Deed from Jesse J. Cook for 109 feet.
(1) Deed from Richard J. Cook,for 9 feet.
Motion seconded by Mr. R. H. Wood. Voted unanimous.
L. C. Dodd motioned to extend due date of advalorem taxes from December 20� 1957 -�
to January 203 1958. Seconded by Mr. George Kreeger. Voted. unanimous.
Mr. George Kreeger moved to extend the time to January 18, 1958 to investigate
and interview personnel qualified to man the position of Chief of Police. Motion
seconded by L. C. Dodd. Voted unanimous.
Councilman W. B. Sanders recommended present status of Mr. J. E. David as head of
Water Department to continue at current salary. Unanimous approval by -Council.
J. B. Ables moved to retain ?'fir. Hood in present capacity as head of Street De-
partment. Seconded by Mr. W. B. Sanders. Voted unanimous.
Mr. R. H. Wood moved on Parks Department naming Mr. Robert DeBoard to head this -
function at $235.00 per month salary (effective 1-16-58). Seconded by Mr. George
Kreeger. Voted unanimous.
No recommendations for filling position of Building Inspector was called out. t
Motion made to fill this vacancy by Mr. Rhodes. Seconded by Mr. R. H. Wood. Voted
unanimous.
On Mr. George Kreege's recommendation, Council retained Mr. William Bond as City
Fire Chief. Also elevated Mr. C. C. Porterfield to assistant Fire Chief to serve I
as Fire Marshall at $25.00 salary increase per month effective January 16, 1958.
On motion of Mr. J. B. Rhodes and seconded by Mr. J. B. Ables, above recommendation
voted unanimous.
Mr. George Kreeger moved; Mr. R. H. Wood seconded that Mr. L. W. Boring's appli-
cation be accepted as City Electrical Inspector, temporary basis. Voted unanimous.
Recommended by, Mayor's Council that Mr. J. V. Brooks and Mr. L. C. Dodd serve with
Mr. J. B. Rhodes in a study of the issuance and renewal of City Business Licenses
and submit recommendations January 18, 1958.
Continuation of January 11, 1958
On motion of Mr. J. V. Brooks, Seconded by Mr. J. B. Ables, 1958 construction bud-
get was increased $7,540.00 to cover operation of Disposal Plants. Voted unanimous.
On motion by Mr. J. V. Brooks, Seconded by Mr. W. B. Sanders to assign T. J. Peck
as head of Disposal Plants and Lift Station's for one year. Voted unanimous.
n
On motion by Mr. J. V. Brooks T. J. Peck's salary to be increased in the amount
.of $25.00 ($240.00 to $265.00j per month, and delete present $25.00 allowance for
use of personal car. Seconded by Mr. J. B. Rhodes.'Voting for, Mr. George Kreeger,
Mr. R. H. Wood, Mr. J. B. Rhodes, Mr. J. V. Brooks and Mr. L. C. Dodd. Abstain,
Mr. J. B. Ables; not voting Mr. W.'B. Sanders.
Mr. J. B. Rhodes moved to expend $200.00 to repair and make operable city truck
No. 5 and assign to the Disposal Plant. Seconded by Mr. J.`V.'Brooks. Voted, un ,
animous.
On a unanimous vote W. S. Westbrook was named plumbing ins11 pector for 1958.
Mayor Gibson recommended W. M. Boles as head of sanitary department at $60.00 per
week and Mr. Warren as machine operator at city dump at $50.00 per week. Machine
operator to assist when available for street repair and fills. Mr. George Kreeger
moved to retain above personnel. Seconded by Mr. J. B. Ables. Voted unanimous.
Mr. J. V. Brooks moved and Mr. W. B. Sanders seconded on three sealed bids re-
quired on repairs to city owned heavy equipment. Unanimous. Mr. J. B. Ables moved,
second. by Mr. George Kreeger to secure wax seal envelopes and to set a limitation
on dollar value covering bids requested. Unanimous. Mr. J. B. Rhodes moved that
bids requiring wax seal envelopes be in excess of $500.00 and within limitations
of departmental budgetary control. Seconded by Mr. George Kreeger. Voted unanimous.
In connection with above, Mr. J. B. Rhodes recommended that all Department heads
shall.: '
(a) Pr6pare purchase requisition for procurement of all parts, services,
supplies and equipment.
(b) Show recommended source or sources of procurement if in excess of
$500.00 limitation.
(c) Request invoices to call out purchase order number together with
signature of personnel receiving merchandise.
(e) Issue check.
(f) ?fir. L. C. Dodd will set up procedure covering procurement°and re-
comnnended forms. '
Mr. Kreeger moved and L. C. Dodd seconded that all city purchases bg! madd from
`local merchants when possible. Unanimous.
Mr. J.'B. Ables recommended purchdses of gas and oil to service city equipment
be spread equally with local merchants. Recommendation tabled. Mr. George Kreeger
moved a committee be appointed and empowered to investigate the'cost to service
equipment, owned by the city and that this committee be empowered to take all correct-
ive measures it deems proper to resolve situation. Seconded by Mr. J. B. Ables.
Mayor Gibson appointed committed of George Kreeger, J. B. Ables and J. B. Rhodes
(chairman) to report on recommendation Jan 18, 1958. "
Mr. J. B. Rhodes moved that council accept resignation of Police Chief, Marshall Y
Tanner. Seconded by Mr. George Kreeger. Voted unanimous e44;VCg v-4cvY.-i
Mr. J. B. Rhodes moved on dismissal of officer R. B. Brown. Mr. Geo. Kreeger
seconded motion. Unanimous.
Recommendation by Mr. J. B. Ables to consider request for copies of minutes prior
to scheduled meetings. Councilman L. C. Dodd acted, on recommendation and will
mail copies of minutes ( after finalized) to all councilmen in advance of scheduled
meetings.
Mayor Gibson collected'and presented it council check frcm Bennett Redlty Co. in
the amount of $9,587.69 covering payment `in °full -for sewer` taps and pipe. West
Smyrna Heights. u °
` fa
Continuation of January 11, 1958
Mayor Gibson recommended. to council'that upon deposit of this bheck to Water and
Sewerage System; Extension Fund, that funds from this account be transferred to
the paving account in an amount equal to the unpaid principle and interest due on
Bank Street paving note. Moved by Mr. George Kreeger that Mayor Gibson's re-
commendation be accepted. Seconded by Mr. J. B. Rhodes. Voted unanimous.
Letter dated January 11, 1958 addressed to Mayor"Gibson, called out verbal agree-
ment and conditions between Mr. H. L. Holliday, Vice Phesident, Bank of Smyrna,
.and L. W. Charles, City Clem regarding"plan or plans to f inahce American LaFrance
apparatus purchased and' delivered in July' 1957. 'Mr, George' Kreeger recommended
Bank of Smyrna handle entire sum over two year period. Mr. J. B. Ables :'Roved and
Mr. W.-B. Sanders seconded that Bank of Smyrna handle entire sum'based on negotia-
tions between Mr. H. L. Holliday and Finance Chairman, L. C. Dodd. Voted'unanimous.
On motion of Mr. J. B. Rhodes and seconded by'Nr. J. V. Brooks that the obligation
due Hensley and Associates Inc., ($3,384.50) representing, per contract, completion
of plans and specifications of City,of Smyrna Sewer Expansibn-Federal Aid Project.
Voted unanimous.
Note: The following information shall become part of the minutes regarding above
action. Check No. 1277, payable to Hensley and Associates Inc., in the amount of
3,384.50 was prepared signed and delivered.. Check drawn on "City of Smyrna-
?�Fater and Sewerage Construction Fund". Accounting for this loan to Northcutt
Construction Fund -Federal Grant will be completed upon receipt of all documents,
checks and history from Atty. Harold. Willingham,* °
Mayor Gibson recommended the Chairman of Construction Dept. and Consultant Engineer
to start immediately securing°three bids on Federal Grant Project (Northcutt Expan-
sion) and to contact Hensley and Associates as to specifications and quantities,
° Put in motion by Mr. J. B. Rhodes, seconded by Mr. R. H. Wood. Unanimous.
Mr. J. B. Rhodes moved to retain consultant engineer'(Hensley and Associated Inc.)
through the first calendar quarter of 1958 at $400.00 per month. Services
covered for City of Smyrna include planning and zoning recommendations' traffic
problems, traffic lights, and all related technical services requested by Council
general engineering on drainage, sewerage and water problems. Submit all re-
commendations to Mayor and Council. (Excludes Special projects. ) Seconded by
IVIr. Kreeger. Voted unanimous. I
Mayor Gibson requested report on sanitary sewer line and septic tank, -per contract
"City of Smyrna versus County School on Reed Road" be investigated by Councilman
Mr. L. C. Dodd, Mr. W. B. Sanders, and I✓ir. J. V. Brooks. Submit report January 18,1958.
Mr. J. B- Ables moved to discontinue the assignment of full time tax assessor.
Mr. J. V. Brooks seconded motion. Voted unanimous. '
M1r. J. B. Rhodes motioned -All City owned equipment now held by Mr. A. V.'Bolton
must be returned. City attorney, G. Conley Ingram empowered to take legal action
for recovery of same. Mr. George Kreeger seconded -Voted unanimous. (Estimated
maximum cost of suit if tried $2,000.00 plus $1,000.00 maximum if appealed.)
. 0 °
Moved by Mr. J. B. 'Rhodes ---Legislators and affected Senator to be requested to
introduce legislation to bring "in" or make it possible to acquire certain areas,
More specifically per our attached _forms, Maps and prints. This is to be -voted "
by'refereriduni by the people in all affected areas. Seconded by Mr. George Kreeger.
Voted unanimous. Mayor Gibson"appointed Mr. George Kreeger, Mr. J. V. Brooks and
Mr. W. B. Sanders to set up acid resolve a strong selling point to all the people
in the areas affected.
Moved by Mr. J. V. Brooks; seconded by Mr.'J. B. Rhodes that City will confinue
to pay fifteen dollars ($15.00) per month to Belmont Hills pre-school and Twenty
dollars ($20.00) pdr month to'Smyrna Pre -School to continue for dura.tion'of 'scliool
term.
On a move by Mr. George Kreeger and seconded by I4r. R.'H.'Wood the Smyrna Teen-age
Canteen will be paid a weekly contributior_'in the amount of'fifty dollars ($50.00)
through the first quarter ending March 31, 1958.
Moved by Mr. W. B. Sanders, Seconded by Mr.
to Saturday, January 18, 1958-10:00 A. M.
Meeting recessed 4:00 P. M. 1-11-58- '
George Kreeger. Meeting be recessed.
47
Continuation of January 11, 1958
M a,dr, J. M. Gibson
Counci C. Dodd
Councilman: W. B. Sanders
Clerk: Lester
s
V�Otu�t. "'01". v . a�. ii1 vuca
Councilman: Geor e Kr r
Counc' an: J. B. Ables �Xouncilman: J. V. Brooks
Councilman: R. H. Wood
January 18, 1958
Continuation of the meeting recessed from January ll, 1958 was called to order
January 18th at 10:00 A. M. Mayor J. M. Gibson presiding with following councilmen
present; L. C. Dodd, George Kreeger, J. V. Brooks, J. B. Ables, J. B. Rhodes,
W. B.Sanders and R. H. Wood.
Councilman J. B. Rhodes rejected issuance- of beer license to tavern south and east
of City Hall and offered alternate suggestion to relocate effective January 31, 1958.
Motion by Mr. George Kreeger to accept Mayor Gibson's recommendation t6 reducDe
garbage collection rate from $1.50 to $1.00 per month within the city limits
retain the $$1.50 monthly rates for garbage pie up to all water users outside
city limits effective on billings subsequent to above date. Seconded by Mr. Brooks. Voting for: George Kreeger, J. V. Brooks J. B. Rhodes] R. H.•Wood,
L. C. Dodd. Voting against: J. B. Ables. Abstain, W. B. Sanders.
On motion by Mr. George Kreeger, Seconded by Mr. J. Rhodes aAd voted unanimousv
the Chairman of Finance; Mr. L. C. Dodd was empowered to secure auditors to cover
third and fourth quarter operations of 1957 at a rate not to exceed y$50.00 per day.
Voted unanimous. •'i^, c-" , tia e , rj_-a- w Id••.. -'cC .a 41 W-�, IW,, fu Ac 7-3/ s. d. _ 2 S,,,, c..,
On the subject:"Future Planning for Tomorrow" Mayor Gibson emphasized the urgent
need for a Planning and Zoning Commission" and appointed the following to work to-
gether and serve the city, at large. Mr.,W.,M. Reed, Chairman, Mr. J. Boone, Mr. A.J.
Kieffer, Mr. B. Chase and Mr. W. A. Blan,. All recommendations of five man com-
mittee to submit reports to council.. Motion by J. B. Ables: seconded by Mr. George
Kreeger. Voted unanimous..
Motion by Mr. J. B. Rhodes, to accept recommendation to absorb equipment on hand and
install all traffic lights recently approved by the highway department. Also
submit to_consultant engineer for study, traffic light and parking problem, Spring
Street to N. C. & St. L. railroad. crossing. Seconded by J. B. Ables and voted un-
animous.
Motion by W. B. Sanders, Seconded by Mr. George Kreeger that Mr. J. B. Ables will
proceed. on repairs necessary to carry off water and drain easement from north side
of Evelyn Street to catch basin on Dell Avenue. Voted unanimous.
Recommendation by Mr. J. B. Rhodes to elevate Robin on to Chief of Police to
cover 90 day period. Motion to accept recommendation by J,. B. Ables, seconde by
J'. V. Brooks. Voted unanimous.
Mr. L. C. Dodd'motioned to reconsider City Tax Assessor and discussion hinged on
combining'the position of Tax Assessor and Building Inspector and this was re-
solved in re -commending a full time tax assessor based on current work load and