01-20-1998 Regular MeetingJanuary 20, 1998
The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was
called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members were
present. Also present was City Administrator Howard Smith, City Clerk Melinda Dameron, City Attorney
Charles E. Camp, Fire Chief Larry Williams, Finance Director Claudia Edgar, Police Chief Stan Hook,
Library Director Michael Seigler, Parks and Recreation Director Steve Ciaccio, Clean and Beautiful
Coordinator Ann Kirk, Human Resources Director Mary Ann White, City Engineer Ken Hildebrandt,
Chief Building Official Robin Broyles, Community Relations Director Maryclaire Andres, and
representatives of the press.
Invocation was given by Reverend T. T. Johnston, Calvary Baptist Church, followed by the pledge to the
flag.
CITIZENS INPUT:
Mayor Bacon recognized Human Resources Director Mary Ann White. Ms. White and Chief Larry
Williams presented Lt. Stephen Henry Gaddy with the Star Employee Award. Lt. Gaddy thanked the
mayor and council for the award.
PUBLIC HEARINGS:
(A) Ordinance Amendment - Appendix H - South Cobb Drive Urban Design Guidelines
Mr. Smith stated this is the second reading of the proposed ordinance amendment. Mr. Smith stated the
proposed ordinance for South Cobb Drive is a response to the changing nature of this section of Smyrna
as well as Windy Hill Road. Mr. Smith stated the South Cobb Drive Urban Design Guidelines represents
an overlay district similar to the Atlanta Road and Spring Road corridors. Mayor Bacon stated this is a
public hearing and asked if anyone was present who wished to address this issue. There were no
comments.
Councilman Scoggins made a motion that Appendix H - South Cobb Drive Urban Design Guidelines be
approved. Councilman Newcomb seconded the motion. Motion was approved 7-0.
(B) Ordinance Amendment - Appendix I - Windy Hill Road Urban Design Guidelines
Mr. Smith stated this is the second reading of the proposed ordinance amendment. Mr. Smith stated the
proposed ordinance for Windy Hill Road is a response to the changing nature of this section of Smyrna as
well as South Cobb Drive. Mr. Smith stated the South Cobb Drive Urban Design Guidelines represents
an overlay district similar to the Atlanta Road and Spring Road corridors. Mayor Bacon stated this is a
public hearing and asked if anyone was present who wished to address this issue. There were no
comments.
Councilman Scoggins made a motion that Appendix I - Windy Hill Road Urban Design Guidelines be
approved. Councilman Newcomb seconded the motion. Motion was approved 7-0.
(C) Annexation of Unincorporated Island #28, Wells Drive, Pat Mell Road, Mell Court, Wells Circle,
Dodge Street, Chrysler Avenue, Elizabeth Avenue
The legal description of the property to be considered, for annexation is as follows:
Island 28
All that certain property situated and being in Land Lots 373, 420 and 445 of the 17' district and 2"
Section of Cobb County, Georgia, being Parcels 72, and 119 in Land Lot 373, Parcels 1, 2, 3, 4, 5, 7,
8, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33 34, 35, 36,
37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 56, 57, 58, 59, 60, 61, 62, 63,
64, 65, 66, 67, 68, 69, 70, 75, 85, 88, 89, 90, 91, 92, 93, 94, 95, 96, 97, 98, 99, 100, 101, 102, 103,
104, 105, 106, 138 and 139 in Land Lot 420, and Parcels 14, 15, 16, 17, 27 in Land Lot 445, and more
particularly described as follows:
BEGINNING at the common intersection of Land Lots 420, 421, 444 and 445, said point being the POINT
OF BEGINNING; thence westerly along the common lot line of Land Lots 420 and 421 a distance of 970
feet more or less to a point; thence southerly a distance of 1375 feet more or less to a point on the common
lot line of Land Lots 419 and 420; thence easterly along the common lot line of Land Lots of 419 and 420
January 20, 1998, meeting - continued
a distance of 967 feet more or less to the common intersection of Land Lots 419, 420, 445 and 446; thence
northerly along the common lot line of Land Lots 420 and 445 a distance of 1020 feet more or less to a
point on the southern right of way of Wells Circle; thence easterly along the southern right of way of Wells
Circle a distance of 247 feet more or less to a point; thence northerly a distance of 110 feet more or less
to a point; thence easterly a distance of 126 feet more or less to a point; thence northerly a distance of 282
feet more or less to a point on the common lot line of Land Lots 444 and 445; thence westerly along the
common lot line of Land Lots 444 and 445 a distance of 286 feet more or less to the POINT OF
BEGINNING.
Also, BEGINNING at the intersection of the southern right of way of Pat Mell Road with the eastern lot
line of Land Lot 373 said point being the POINT OF BEGINNING; thence westerly along the southern
right of way of Pat Mell Road a distance of 210 feet to a point; thence southerly a distance of 200 feet more
or less to a point; thence easterly a distance of 210 feet more or less to a point on the eastern lot line of
Land Lot 373; thence northerly along the eastern lot line of Land Lot 373 a distance of 200 feet to the
POINT OF BEGINNING.
Mr. Smith stated Island 28 is located in Land Lots 373, 420 and 445 of the 17' District, 2nd Section, Cobb
County. He further stated the property is bounded on the north by Pat Mell Road and includes homes on
Wells Drive, Wells Circle, Mell Court, Dodge Street, Chrysler Avenue and Elizabeth Avenue. Mr. Smith
stated all property owners have been mailed a notice and it is proposed that the property be annexed to
become a part of Ward 5 effective February 1, 1998.
Mayor Bacon stated this is a public hearing and asked if there was anyone present who wished to address
this issue. Several persons indicated they wished to speak.
Councilman Cramer asked those persons to come forward and address the issue. The following persons
spoke against the annexation citing increased taxes, preference not to receive services offered by the city,
inability to operate a home -based business, fear of property being condemned by the city, complaints about
odor from the Public Works Complex compost area. Mr. Jerry Loden, 2191 Elizabeth Avenue, Paul
Henson, 2175 Elizabeth Avenue, Gerard Hauck, 2188 Elizabeth Street, Randy Jordan, 837 Wells Circle,
Nancy Duncan, 854 Mell Court, William Morgan, 896 Chrysler Avenue, Lashawn Payne, 868 Dodge
Street, Richard Barth, 907 Wells Circle, Douglas Payne, 868 Dodge Street, Jim Halliwell, 846 Dodge
Street, James Kirkland, 2216 and 2224 Elizabeth Street, Donald Devel, 2135 Wells Drive, T. Lowe, 2199
Elizabeth Street, Eddie Goodman, 2201 Wells Drive. Several persons indicated they were told at a public
meeting several years ago, perhaps in 1993, that their property would not be annexed into the city until
the property owners petitioned the city for such annexation.
Councilman Newcomb stated this is an island surrounded by the city and the annexation of the property
will resolve jurisdictional questions. He further stated the State of Georgia empowered municipalities to
annex islands several years ago. He further stated the City of Smyrna has not discussed condemnation of
property contained in that area.
After a lengthy discussion, Councilman Cramer made a motion the above described property identified as
Island 28 be annexed into the city effective February 1, 1998, to become a part of Ward 5. Councilman
Hawkins seconded the motion. Mayor Bacon assured the residents the odor emanating from the public
works complex compost area will be investigated and steps will be taken to correct the problem. Motion
was approved 7-0.
(D) Alcoholic Beverage License Request - Sumner Suites - Spring Hill Parkway - New Ownership
- Retail Pouring of Beer, Wine and Liquor
Mr. Smith stated Ms. Louise D. Stevens will be the agent for this establishment. Mr. Smith stated Ms.
Stevens has been given a copy of the Alcoholic Beverage License Ordinance and the Business License
Officer has reviewed the ordinance with her. He further stated the police department investigation revealed
nothing that would preclude the issuance of the license to Ms. Stevens. Mr. Smith stated Ms. Stevens
previously held the license for Sumner Suites and due to a change in ownership, it is necessary for her to
reapply for the license. Mayor Bacon stated this is a public hearing and asked if anyone was present in
opposition to the granting of this license request. There was no opposition.
Councilwoman Capilouto stated Ms. Stevens has been before council before and was approved as the agent
for this establishment. She further stated this request is due to a change in ownership of the Corporation.
Ms. Capilouto stated the training program was discussed during the previous request by Ms. Stevens to
be the agent for this establishment and further stated the Police Department investigation revealed nothing
that would preclude the issuance of the license to Ms. Stevens. Councilwoman Capilouto made a motion
January 20, 1998, meeting - continued
to approve the alcoholic beverage license request for Sumner Suites, 2876 Springhill Parkway, with Ms.
Louise D. Stevens as the agent for retail pouring of beer, wine and liquor. Councilman Hawkins seconded
the motion. Motion was approved 7-0.
(E) Alcoholic Beverage License Request - Amoco Food Mart - 2711 South Cobb Drive -
Agent/Owner Change - Retail Package Beer and Wine
Mr. Smith stated Mr. Ted Thomas Vongkultrup is requesting that the alcoholic beverage license for Amoco
Food Mart at 2711 South Cobb Drive, be approved in his name for the retail sale of package beer and
wine. Mr. Smith stated Mr. Vongkultrup has been given a copy of the alcoholic beverage license
ordinance and the Business License Officer has reviewed it with him. Mr. Smith stated Mr. Vongkultrup
is the owner/agent for this establishment and the police department investigation revealed nothing that
would preclude the issuance of the license to the applicant. Mayor Bacon stated this is a public hearing
and asked if anyone was present in opposition to the granting of this license request. There was no
opposition.
Councilman Cramer asked Mr. Vongkultrup if he had received a copy of the ordinance and if it had been
reviewed with him. Mr. Vongkultrup responded that was correct. Mr. Cramer cautioned Mr.
Vongkultrup that as owner/agent he would be responsible for the actions of his employees. He further
informed Mr. Vongkultrup that the City of Smyrna Police Department occasionally conducts sting
operations and if his company is found in violation of the ordinance, he would be cited to appear before
the council to explain the violations. Mr. Vongkultrup responded he understood that. Councilman Cramer
asked Mr. Vongkultrup to be sure he has a training program for his employees to prevent the sale of
alcoholic beverages to underage persons.
Councilman Cramer made a motion the alcoholic beverage license for the retail sale of package beer and
wine with Mr. Ted Thomas Vongkultrup as the agent at Amoco Food Mart, 2711 South Cobb Drive, be
approved. Councilman Lnenicka seconded the motion. Motion was approved 7-0.
(F) Alcoholic Beverage License Request - Publix - 2148 South Cobb Drive - Agent Change - Retail
Package Beer and Wine
Mr. Smith stated Edward Thomas Davis is requesting that the alcoholic beverage license for Publix, 2148
South Cobb Drive, be approved in his name. He stated this is for the retail sale of package beer and wine.
Mr. Smith stated a copy of the alcoholic beverage license ordinance has been given to Mr. Davis and has
been reviewed with the Business License Officer. He further stated the police department investigation
revealed nothing that would preclude the issuance of the license to Mr. Davis. Mayor Bacon stated this
is a public hearing and asked if anyone was present in opposition to the granting of this license. There was
no opposition.
Councilman Cramer asked Mr. Davis about the training program for Publix employees and Mr. Davis
responded they have a very intense training program. Councilman Cramer advised Mr. Davis that the City
of Smyrna Police Department frequently conducts sting operations and reminded him if there is a violation
at the location he would be cited before the council. Mayor Bacon stated he understands Publix conducts
its own internal sting operations and he witnessed one such incident and the cashier passed the test. Mr.
Davis responded they conduct their own sting operations monthly.
Councilman Cramer made a motion that the agent change for Publix at 2148 South Cobb Drive for the
retail sale of package beer and wine be approved with Mr. Edward Thomas Davis as the agent.
Councilman Lnenicka seconded the motion. Motion was approved 7-0.
FORMAL BUSINESS:
(A) Authorize Mayor to Sign Renewal of 1990 Georgia Local Government Lease Pool Bond Series
Resolution
Councilman Lnenicka stated this form is necessary to continue participation in the GMA Lease Pool which
the city has been doing since 1990. He further stated this is an administrative requirement. Mr. Lnenicka
stated the three -page resolution will be available and on file in the office of the City Clerk.
Councilman Lnenicka made a motion to authorize the Mayor to sign the renewal of the 1990 Georgia Local
Government Lease Pool Bond Series resolution. Councilman Wood seconded the motion. Motion was
approved 7-0.
January 20, 1998, meeting - continued
(B) Approval to Amend Speed Zone Ordinance
Councilman Newcomb stated this proposed speed zone ordinance is to amend the existing ordinance by
adding streets to the ordinance. Mr. Newcomb further stated when the council approves the streets, the
list is submitted to the Department of Transportation for approval and then to the Department of Public
Safety so that a speed detection device permit can be issued to include those streets as well as the streets
previously approved. Councilman Newcomb stated there was one street in question on the list but stated
he would like to approve the list tonight. Councilman Lnenicka stated he would not support the motion
to approve the list. He stated one of the items on the list pertains to the newly constructed portion of the
East/West Connector. He further stated the County has lowered the speed limit on the existing stretches
of the road from 55 mph to 45 mph. Councilman Lnenicka stated the county is in turn asking the City of
Smyrna to approve a 45-mph speed limit on the portion of the connector in Smyrna. Mr. Lnenicka stated
it is a limited access highway built as a highway. He stated he strongly feels this is setting the pre-
conditions to operate "speed traps" and revenue generating stations, which is not the purpose of the city's
police department. Mr. Lnenicka stated he feels the road can support traffic traveling faster than 45 mph
and he does not want to create the situation where the city's officers are writing tickets for persons driving
faster than 45 mph.
Councilman Newcomb stated this is the recommendation of the Police Chief and if the city posts a speed
limit of 55 mph and the county portion remains posted at 45 mph, then indeed the city would be setting
folks up for a "speed trap." Councilman Newcomb stated he feels the recommendation of Cobb County
to post the road at 45 mph is based on their engineering studies and does not feel the city should contradict
that. Mr. Newcomb stated the council has an opportunity to discuss this issue with the Cobb County
D.O.T. at an upcoming work session. He stated if at that meeting, both jurisdictions wish to go to a higher
speed limit, that could be done simultaneously. Mr. Newcomb further stated this portion of the East/West
Connector has not been approved for running radar. Councilman Lnenicka stated he would like to have
this issue tabled until after the city meets with Cobb County.
Councilman Newcomb made a motion that the amendment to the speed zone ordinance be approved.
Councilman Cramer seconded the motion. Motion was approved 5-2 with Councilman Lnenicka and
Councilman Scoggins opposed.
(C) Validate Petition to Annex Property - Argo Road, Land Lot 618, 17b District, Cobb County,
Georgia (1.39 Acres)
Councilman Wood stated this is a small parcel that Chastain Glen, Inc., is developing on Argo Road. Mr.
Wood stated the city previously annexed property for a subdivision and this is additional property for that
subdivision. He further stated there will be several other parcels that will be coming into the city. He
stated this parcel consists of 1.39 acres and the description of the property is as follows:
Parcel #1
All that tract or parcel of land lying and being in Land Lot 618 of the 17' District, Cobb County, Georgia,
being 0.95 acres as per plat of survey dated September 11, 1997, prepared by Gaskins Surveying Co., and
being more particularly described as follows:
Beginning at the common corner of Land Lots 607, 608, 617 and 618 of said District and Section; thence
proceeding N 89' 37' 51 " E a distance of 698.44 feet to a I" open top pipe found; thence proceeding N
141 05' 14" E a distance of 198.75 feet to a 1" open pipe found; thence proceeding N 081 00' 00" E a
distance of 203.89 feet to a 1" open top pipe found; said point being true point of beginning; thence
proceeding N 89' 19' 48" W a distance of 199.37 feet to a 1" open top pipe found; thence proceeding N
00' 12' 27" W a distance of 100.67 feet to a 1 " open top pipe found; thence proceeding S 89' 17' 33"
E a distance of 419.31 feet to a 1" open top pipe found; thence proceeding S 06' 46' 53" a distance of
27.97 feet to a 1" open top pipe found; thence proceeding S 08' 56' 09" W a distance of 73.35 feet to a
1 " open top pipe found; thence proceeding N 891 19' 48" W a distance of 205.60 feet to a I" open top
pipe found, said point being true point of beginning.
Parcel #2
All that tract or parcel of land lying and being in Land Lot 618 of the 17' District of Cobb County,
Georgia, being 0.44 acres as per plat of survey dated September 11, 1997, prepared by Gaskins Surveying
Co., and being more particularly described as follows:
To find the true point of beginning commence at a 1" open top pipe found at the common corner of Land
January 20, 1998, meeting - continued
Lots 618, 617, 607, and 608, said District and Section; thence proceeding N 89' 37' 51 " E as measured
along the land lot line common to Land Lots 618, 617, for a distance of 698.44 feet to a'/2" open top pipe
found; thence proceeding N 14105' 14" E for a distance of 198.75 feet to a 1" open top pipe found; thence
proceeding N 08' 00' 00" E a distance of 103.62 feet to a 1 " open top pipe found, said point being the true
point of beginning. Thence running N 89' 29' 53" W a distance of 185.78 feet to a 1" open top pipe
found; thence running N 001 12' 27" W a distance of 100.00 feet to a 1" open top pipe found; thence
running S 89' 19' 48" E a distance of 199.37 feet to a 1" open top pipe found; thence running S 08' 00'
00" W a distance of 100.27 feet to a point, said point being the true point of beginning.
Councilman Wood made a motion that the petition to annex the two parcels on Argo Road in Land Lot 681
of the 17' District, 2nd Section, Cobb County, Georgia, be validated with a public hearing date scheduled
for February 16, 1998. Councilman Hawkins seconded the motion. Motion was approved 7-0.
(D) Validate Petition to Annex Property - North Mathews Street/Windy Hill Road - Land Lots 590,
591, 634 and 635, 17' District, 2' Section, Cobb County Georgia (19.5711 Acres)
Mr. Smith stated an application has been received from seven individual property owners to annex a
combined total of 19.5711 acres at the end of North Mathews Street and also fronting on Windy Hill Road.
Mr. Smith stated an application is also pending for the rezoning and land use change to allow development
of 96 single-family homes. Mr. Smith stated the property is located in Land Lots 590, 591, 634 and 635
of the 17' District, 2' Section, Cobb County, Georgia and the description of the property is as follows:
All that tract or parcel of land lying and being in Land Lots 590, 591, 634, and 635, 17' District, 2nd
Section, Cobb County, Georgia, and being more described more particularly as follows:
BEGINNING at the intersection of the westerly right of way of North Matthews (said right of way being
40 feet) and the northerly right of way of Hawthorne Avenue; thence running northerly along the westerly
right of way of North Matthews a distance of 392 feet more or less to a point, being the true POINT OF
BEGINNING; thence running south 89' 34' 48" west for a distance of 200.0 feet to a point and corner;
thence running north 00' 16' 01 " east for a distance of 299.86 feet to a point and corner; thence running
south 891 34' 40" west for a distance of 384.11 feet to a point and corner; thence running north 011 29'
15" east for a distance of 299.71 feet to a point; thence running north 00' 42' 27" east for a distance of
300.00 feet to a point located on the southerly right of way of Windy Hill Road (having a variable right
of way); thence running south 89' 49' 23" east as measured along the southerly right of way of Windy Hill
Road for a distance of 374.80 feet to a point; thence running south 88' 00' 29" east as measured along the
southerly right of way of Windy Hill Road for a distance of 165.33 feet to a point and corner; thence
running south 01' 29' 55" east for a distance of 12.86 feet to a point and corner; thence running south 890
13' 00" east for a distance of 20.50 feet to a point and corner; thence running north 01' 43' 33" west for
a distance of 12.43 feet to a point and corner; thence running south 880 00' 29" east as measured along
the southerly right of way of Windy Hill Road for a distance of 29.35 feet to a point and corner; thence
running north 000 42' 27" east for a distance of 10.06 feet to a point and corner; thence proceeding easterly
as measured along the southerly right of way of Windy Hill Road and following the curvature thereof an
arc distance of 652.95 feet, said arc being subtended by a chord bearing north 830 02' 04" east for a
distance of 652.18 feet and having a radius of 3,894.72 feet to a point and corner; thence running south
01' 38' 40" west for a distance of 388.72 feet to a point; thence running south 01' 35' 42" west for a
distance of 100.0 feet to a point; thence running south 01' 42' 35" west for a distance of 100.0 feet to a
point; thence running south 02' 04' 23" west for a distance of 100.0 feet to a point and corner; thence
running south 82' 19' 06" west for a distance of 316.0 feet to a point and corner; thence running north 001
44' 28" east for a distance of 3.0 feet to a point and corner; thence running south 80' 44' 23" west for a
distance of 316.0 feet to a point; thence running north 88' 33' 40" west for a distance of 15.66 feet to a
point located on the easterly right of way of North Matthews Road; thence running south 01' 26' 20" west
as measured along the easterly right of way of North Matthews Road for a distance of 192.44 feet to the
POINT OF BEGINNING.
This tract contains 19.5711 acres.
Councilman Scoggins made a motion that the petition to annex the property in Land Lots 590, 591, 634
and 635 of the 17`h District, 2nd Section, Cobb County, Georgia, totaling 19.5711 acres at the end of North
Mathews Street and also fronting on Windy Hill Road be validated with a public hearing date scheduled
for February 16, 1998. Councilman Wood seconded the motion. Motion was approved 7-0.
January 20, 1998, meeting - continued
(E) Approval of Resolution - Acquisition of Property for Construction and Maintenance of Sewer Line
Councilman Wood read the following resolution:
"The foregoing issue having come before the mayor and council and unanimously approved, it is hereby
RESOLVED that the City of Smyrna is authorized to acquire the property of L. C. Scipio as shown on
the survey marked as Exhibit "A" (on file in the office of the City Clerk), attached hereto and incorporated
herein by reference, which is necessary and required for public purposes to construct and maintain a public
sanitary sewer line to serve the citizens of Smyrna, Georgia. Such acquisition, for the public purpose of
constructing and maintaining a sanitary sewer line, shall be carried out by Cochran, Camp & Snipes."
Councilman Wood made a motion the above resolution be approved. Councilman Wood stated for the
record this is to provide sewer service to a new subdivision at Camp Highland Road/Argo Road and the
city needs access to the line which serves the Highlands Park area. Councilman Lnenicka seconded the
motion. Motion was approved 7-0.
COMMERCIAL BUILDING PERMITS:
(A) Community Transit Authority - To Install Bus Shelters Throughout the City of Smyrna
Councilman Scoggins stated there are still some questions on the city's part as to where these shelters will
be located. Councilman Scoggins made a motion the building permit for Community Transit Authority to
install bus shelters throughout the City of Smyrna be tabled until February 16, 1998. Councilman Lnenicka
seconded the motion. Motion was approved 7-0.
(B) Metro Emissions, Inc. - Temporary Emissions Station (6 Months) - Service Merchandise Parking
Lot (Cobb Parkway)
Mr. Smith stated the applicant, John Brooks, Metro Emissions, Inc., is requesting permission to operate
a testing site for a period of six months only. He stated the State law will change and the sites will then
need to be permanent.
Councilwoman Capilouto asked Mr. Brooks how long they have operated this station at the Service
Merchandise location and he responded approximately eight years. Ms. Capilouto asked if he is requesting
the permit until July 1, 1998, and he responded that is correct.
Councilwoman Capilouto made a motion that the permit for a Metro Emissions, Inc., for a temporary
emissions station located in the Service Merchandise parking lot be approved for the period from now until
July 1, 1998. Councilman Hawkins seconded the motion. Motion was approved 7-0.
BID AWARDS:
(A) Bid Award - Thermoplastic Traffic Striping (Public Works Department)
Councilman Hawkins stated the Public Works Committee recommends the bid be awarded to the low
bidder meeting specifications, Peek Pavement Marking. Councilman Hawkins then made a motion that
the bid for thermoplastic traffic striping for the Public Works Department be awarded to Peek Pavement
Marking, the low bidder meeting specifications, for a total price of $17,408.56. Councilman Cramer
seconded the motion. Motion was approved 7-0.
(B) Bid Award - Four Police Cars
Councilman Newcomb stated it is the recommendation of the Police Committee to award the bid to Wade
Ford. Councilman Newcomb made a motion the bid award for four police cars for the Uniform Division
be awarded to Wade Ford for a total price per car of $21,814.40. He further stated Wade Ford is not the
low bidder but the price per car is only $61.40 higher per vehicle than the low bidder. He stated the low
bidder is not located in the city limits of Smyrna and since the policy is to award bids, wherever possible,
to local vendors, he is making the recommendation to award the bid to Wade Ford. Councilman Lnenicka
seconded the motion. Motion was approved 7-0.
CONSENT AGENDA:
(A) Approval of January 5, 1998, Minutes
(B) Approval to Use Council Chambers February 11, 1998, 6:30 - 9:30 p.m. for Ward 6 Meeting
January 20, 1998, meeting - continued
(Vinings Forest Homeowners Association)
(C) Approval to Request Bids - Tolleson Multi -Purpose Building(Purchase of block Material, Truss
System, Concrete, Window/Doors, and Refrigeration; Mechanical Bids - HVAC, Plumbing,
Electrical; Material and Labor for Seamless Steel Roof; Labor Services (Only) for Masonry,
Concrete, and Framing, Carpentry/Painting) - Parks and Recreation Department
(D) Approval to Request Bids - Installation of Approximately 1460 Linear Feet of 6" D.I. Water
Piping, Taps Services and Fire Hydrant
(E) Approval to Request Bids - Warehouse Enclosure (Public Works Department)
(F) Approval to Request Bids 1500 Pound Vertical Pallet Lift for Warehouse (Public Works
Department)
(G) Approval to Request Bids - Limb Chipper (Public Works Department)
Councilman Wood made a motion that the Consent Agenda be approved. Councilman Lnenicka seconded
the motion. Motion was approved 7-0.
COMMITTEE REPORTS:
Councilwoman Capilouto asked Chief Larry Williams for a report from the Fire Department. Chief
Williams stated he has presented a copy of the annual report from the Fire Department to each of the
elected officials. Chief Williams then reported on the statistics of the Fire Department. Councilwoman
Capilouto read a letter of appreciation from a resident of Smyrna Towers commending the emergency
response team that responded to a call at Smyrna Towers recently.
Councilman Newcomb asked Chief Stan Hook for a report from the Police Department. Chief Hook stated
that due to the loss of some computer records during the recent relocation of his department, he did not
have statistics available this evening. He stated they are entering data into the system and hope to have
statistics available within the next six weeks.
Councilman Newcomb asked City Clerk/Court Administrator Melinda Dameron for a report on the Court
Services Department. Ms. Dameron read the statistics for that department.
Councilman Newcomb updated the citizens on the progress of Spring Road and again asked for their
patience during the final stages of completion to Spring Road.
Councilman Scoggins asked Steve Ciaccio for a report from the Parks and Recreation Department. Mr.
Ciaccio reported on the statistics for his department and announced registration for activities coordinated
through the Community Center. Mr. Ciaccio also reported on several parks projects currently underway.
Councilman Scoggins asked Robin Broyles for a report from the Community Development Department.
Mr. Broyles reported on the year end statistics for his department.
Councilman Hawkins stated it was mentioned here tonight several times about the odor that exists at Public
Works. He further stated he will contact that department tomorrow and try to find out what the problem
is and further stated he is usually at the complex at least once a week or at least once every two weeks and
he has never notice the odor. He stated he has never been told there is a problem at the location but
promised to take care of it. Councilman Hawkins also stated he was astounded by the figures reported
by Melinda Dameron on the Court Services Department. He then commended the Police Department and
the Court Services Department for their efforts.
Councilman Cramer asked Ann Kirk for a report on the Keep Smyrna Beautiful Department. Ms. Kirk
reported the quarterly Adopt -a -mile pickup will be Saturday, January 24, 1998. Ms. Kirk also reported
that she has never noticed any odor associated with the compost stored at Public Works nor has she ever
received any complaints about the odor. Ms. Kirk reported the leaf vacuum collection service will continue
through February. Ms. Kirk did ask the citizens who participate in the leaf collection program to be sure
to rake the leaves to less than three feet of the curb but not to rake them into the street. Ms. Kirk then
presented the recycling report for the month of December. Ms. Kirk announced the "Adopt -a -Mile"
pickup program is scheduled for Saturday, January 24, 1998.
Councilman Cramer asked Maryclaire Andres for a report from the Community Relations Department. Ms.
Andres reported an article has appeared in the Georgia Trend Magazine; work is continuing on the Annual
Report; special events brochure is being prepared; announced the dates of the Spring Jonquil Festival (04-
24 and 04-26); and congratulated Mayor Bacon on being recognized as the 1997 Cobb Citizen of the Year
by the Marietta Daily Journal this month.
January 20, 1998, meeting - continued
Councilman Cramer expressed his appreciation for the support from the other council members during the
island annexation hearing this evening.
Councilman Lnenicka asked Claudia Edgar for a report from the Finance Department. Ms. Edgar reported
on the city's financial condition and stated the city is ahead on revenues and the departments are doing an
excellent job on holding expenses down. Ms. Edgar stated approximately 99 % of the tax revenues have
been collected this year. Ms. Edgar reminded the citizens of the availability of automatic debit for their
utility bills.
Councilman Lnenicka stated he and Ann Kirk have been working with the Vinings Forest Homeowners
Association to improve their recycling efforts. Councilman Lnenicka announced the city has billed the
apartment complex on Spring Road for the work the city performed in conjunction with a water line break.
Councilman Lnenicka stated Vic Broyles, former Public Works Director, has been ill and wished him a
speedy recovery.
Councilman Wood asked Mary Ann White for a report from the Human Resources Department. Ms.
White commended the employees of the city for their efforts and hard work they perform. Ms. White
announced there is an opening for communications operators in the 911 Center.
Councilman Wood asked Michael Seigler for a report from the Library. Mr. Seigler reported on the
statistics for the library. Mr. Seigler reported there is a book discussion group that meets on the first
Tuesday of each month and is open to the public. Mr. Seigler also reported the tax preparers will be at
the library beginning the first Wednesday of February and will be available on Wednesdays through April
15. Mr. Seigler stated there is an interesting display by the Southern Order of Storytellers at the Library.
He then announced that the genealogy class will begin February 7 and on February 14 there will be a
special speaker at the library who will do a Valentine program at 2:00 p.m.
Mayor Bacon stated the first of this year marked the completion of Wade Lnenicka's 10' year in office
and congratulated him. Mayor Bacon then stated the city has been very fortunate not only this year but for
the last few years in having a lot of good things go their way. He stated the city receives a lot of good
publicity and a lot of attention and the envy of a lot of cities, not only in the metro area but also throughout
the United States. He stated they attend a lot of meetings and believe it or not, a lot of folks have heard
of Smyrna and its accomplishments. Mayor Bacon reminded everyone that the city made a commitment
a couple or three years ago, that the city would evaluate all the positions annually to make sure the city
does not get behind other cities and other municipalities salary wise. He stated this was done last year and
upgraded some positions. He further stated he knew that Mary Ann White will do that again this year.
He expressed his confidence in Ms. White and her staff that this will be done this year. He further stated
as the city gets closer to the budget year in February he hopes the city is mindful that the city needs to keep
up as much as they can with the surrounding areas. He stated he felt it is important that all the success the
city has and all the numbers that were reported tonight, and how much money the city takes in through
different revenues, whether it be through fines or whatever, that we need to make sure the employees are
taken care of. He further stated the city has 361 employees and the last thing he thinks that any of the
elected officials want to do is to make Smyrna back to what it used to be years ago when it was just a
training ground for other cities. He stated if someone leaves because they've moved out of the city, state
or county that is a little bit different but for the city to lose employees because of a few dollars the city
ought to really take a good look at that. He stated he hoped that each year the city will continue to upgrade
those positions.
Mayor Bacon recognized Sue and Larry Brissey who were in attendance for the entire meeting. Mayor
Bacon thanked them for attending the meeting and recognized them for their involvement in the
community.
With no further business, the meeting adjourned at 10:28 p.m.
January 20, 1998, meeting - continued
A. MAX BACON, MAYOR MELINDA DAMERON, CITY CLERK
^�1
CHARLENE CAPILOUTO, WARD 1 RON NEWCOMB, WARD 2
iLr�I(�.t
:�
/JA4M�ESM. .
""g
WADE S. UNENI''�� k6.
&ev a4e-"�
CHARLES PETE WOOD, WARD 7