11-06-1995 Regular MeetingNovember 6, 1995
The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was
called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members
were present. Also present was City Administrator Bob Thomson, City Clerk Melinda Dameron, City
Attorney Charles E. Camp, Fire Chief Larry Williams, Finance Director Claudia Edgar, Assistant Public
Works Representative Brenda Barrett, Police Chief Stan Hook, Library Director Michael Seigler,
Community Relations Director Kathie Barton, Clean and Beautiful Coordinator Ann Kirk, Personnel
Director Mary Ann White, Chief Building Official Scott Stokes and representatives of the press.
Invocation was given by Reverend John Hearst, pastor of Mt. Zion Baptist Church, followed by the
pledge to the flag. Mayor Bacon announced that on November 21, 1995, at the First Methodist Church
of Smyrna, the annual Thanksgiving evening service, Reverend Hearst will be the guest speaker.
CITIZENS INPUT:
(A) Proclamation - Poppy Day
Mayor Bacon asked the ladies from the American Legion Auxiliary to come forward for the reading of
the Poppy Day Proclamation. Councilman Lnenicka read the proclamation. The ladies accepted the
proclamation and presented the Mayor and Council with a red poppy.
(B) Proclamation - American Education Week
Mayor Bacon asked Councilman Patrick to read the proclamation. The proclamation was presented to
the representatives present tonight.
(C) Proclamation - Youth Appreciation Week
Mayor Bacon asked Councilman Newcomb to read the proclamation. Mayor Bacon announced he will
present the proclamation to the Optimist Club at their Friday, November 17, meeting at the Community
Center.
Mayor Bacon asked if there was anyone present who would like to speak during the citizens input portion
of the meeting.
Mr. Stan Reynolds came forward and stated he was present on behalf of the Disabled American Veterans,
Chapter 6, which represents approximately 800 members in the Smyrna/Marietta area. He expressed
their appreciation to the city for the proclamation on behalf of his group in support of their activities this
week. He also stated, on a personal note, that all too often people are quick to criticize things they are
unhappy with and not often express appreciation for the good things that happen. He stated he and his
wife have been residents of Smyrna for twenty-five years, are homeowners, and have seen a lot of good
things happen and continues to see improvements in the police and fire departments, the city services,
and are very proud of the new community center and library, and now that he qualifies as a senior
citizen, he is finding out about the good activities they are provided. He stated he wanted to thank the
Mayor and Council for their hard work and dedication to the city.
Mayor Bacon recognized Bill Mider, Countryside Lane. Mr. Mider stated he tries to be a concerned
citizen and thought it was important to drop by this evening on the eve of probably the most important
election in Smyrna's history. He stated he wanted to thank each and every one of the elected officials
for the excellent job they have done in directing the city. He also stated he personally feels the city is
headed in the right direction and thanked the elected officials for their leadership. He also encouraged
everyone to vote tomorrow.
Mayor Bacon recognized Charlene Capilouto, Afton Downs subdivision. Ms. Capilouto stated she is here
tonight to ask all the citizens of Smyrna to vote tomorrow. She urged everyone to exercise their right
to vote.
Councilman Cramer approached the podium and stated he was going to do something a little different this
evening. He stated he wanted to speak as a citizen of the city. He stated that he wanted to thank the
citizens for allowing him to serve them during the past four years. He listed the accomplishments he was
most proud of; the adult entertainment ordinance, the lowering of the tax millage rate, the newly
renovated senior citizens center on Church Street, the apartment inspections, the revitalized downtown
area, the Cluttered Carport/Yard ordinance, and the selection by Atlanta Magazine to be one of the top
ten communities in the metro -Atlanta area. Councilman Cramer then urged everyone to get out and vote
in tomorrow's election and asked them to renew the leadership that is in place and allow them to complete
November 6. 1995 - continued
the revitalization of Smyrna and in closing thanked the citizens for their support.
Mayor Bacon recognized Reverend John Hearst. Reverend Hearst stated he wanted to express his
appreciation to the Mayor and Council for the great job they have done in this area. He stated he has
lived in this area since 1969 and when he first moved here, his section of town was not in the city limits.
He stated they had a lot of problems in that area including drug deals that occurred in the parking lot of
his church. He stated they had repeatedly asked the County for assistance and never received any
assistance. He stated there were finally two killings in that area - known as "the Hole" - and the Mayor,
Councilman Scoggins and he met. He stated Mayor Bacon and Councilman Scoggins contacted him and
asked what the city could do to help with the situation in "the Hole". Reverend Hearst replied if the city
could annex the property into the city that would be the most beneficial thing that could happen to his
community. He then expressed his appreciation to the Mayor and Council for annexing that area and the
good things that have occurred since that annexation. He stated he just wanted the public to know what
a great job he thinks the Mayor and Council have done for his community and urged everyone to get out
and vote tomorrow. He stated he did not know who the people planned to vote for but he personally has
been encouraging people to vote for Mayor Bacon in the mayoral race and again urged everyone to get
out and vote and he stated he would be available tomorrow to transport people to the voting places if he
is needed and gave his phone number as 435-9891.
Mayor Bacon recognized Sue Brissey. Ms. Brissey urged all citizens to vote tomorrow.
Mayor Bacon recognized Aubrey Graves who asked if there was a possibility for the city to conduct a
traffic study for Smyrna. He also asked about the Concord Road widening project. Councilman Hawkins
stated there are no definite plans for the Concord Road widening project but there has been a lot of
discussion about it. Councilman Hawkins then stated as soon as he was approached with a plan there
would be a series of public hearings asking for citizen input and participation.
PUBLIC HEARINGS:
(A) Variance Request - 1426 Mimosa Circle - To Build an Oversized Accessory Structure
Mr. Thomson stated the applicant wishes to build a 24' by 24' garage with a loft (476 square feet). He
stated the applicant, Mr. 011ie Cameron, indicates he wants to build the garage for protection of his
vehicles and for additional storage. He also stated the structure is 82 square feet larger than permitted.
Mayor Bacon asked Mr. Cameron to come forward and stated this is a public hearing and asked if there
was anyone present in opposition to the granting of this variance request. There was none.
Councilman Scoggins asked Mr. Cameron to briefly explain why he wanted the structure built. Mr.
Cameron stated his main reason was for safety and security of his vehicles. He stated he and his wife
do come home late at night and the garage would provide an added safety measure. He also stated he
had letters from the affected neighbors stating they had no objection to the building of this structure.
Councilman Scoggins made a motion the variance request at 1426 Mimosa Circle to build an oversized
accessory structure be approved. Councilman Wood seconded the motion. Motion was approved 7-0.
(B) Variance Request - 1305 Concord Road - To Allow Accessory Structure on a Lot without
a Principal Structure
Mr. Thomson stated the applicant, Mr. Lee Eubanks, wants to replace four accessory structures totaling
861 square feet with one new building. The new accessory structure will have 700 square feet and all
the existing structures will be removed.
Mayor Bacon asked Mr. Eubanks to come forward and stated this is a public hearing and asked if anyone
was present in opposition to the granting of this variance request. There was none.
Councilman Hawkins asked Mr. Eubanks to briefly describe what he plans to do on the property. Mr.
Eubanks stated the four or five existing structures are old and unattractive. He stated he wants to tear
them down and build one structure to replace the old ones. Mr. Eubanks stated he plans to store
equipment in the new building.
Councilman Hawkins stated for the record that Mr. Eubanks owns the lot on the left side of the property
November 6, 1995 - continued
and that there is an alley between Mr. Eubanks' property and the First Methodist Church on the right side
of the property. Mr. Eubanks stated he plans to build the building 250' away from the road.
Councilman Hawkins made a motion the variance request at 1305 Concord Road to build an accessory
structure on a lot without a principal structure be approved. Councilman Lnenicka seconded the motion.
Motion was approved 7-0.
(C) Rezoning and Land Use Change Requested for 20.19 Acres on Lake Ridge Drive from
O.I. (Office Institutional) to O.D. (Office Distribution)
Mr. Thomson stated the rezoning and land use change is for a zoning designation of Office Distribution
and the land use change is from industrial to community activity center. He also stated he felt it was a
market driven request. He further stated Mr. Rick Vaughn will address those changes and stated the
Planning and Zoning Board has endorsed the request for both changes.
Mayor Bacon asked Mr. Vaughn to come forward and announced this is a public hearing and asked if
there was anyone present in opposition to the granting of the rezoning and land use change. There was
none.
Councilman Wood asked Mr. Vaughn to explain what he intends to do with the property. He also stated
he felt the public knows the organization Mr. Vaughn represents owns all the property in that area and
it would not affect anyone other than the property owned by Wilson Development (Highlands Park). Mr.
Vaughn stated Highlands Park is an on -going industrial/office park development that has been constantly
developed since 1980. He stated this zoning is in an area designated for office institutional type buildings
and their request is market driven due to the prospects they now have who are interested in several sites
along Lake Ridge Drive to develop one-story office/warehouse type buildings.
Councilman Wood stated the Highlands Park is a quality development and is a great asset to the city of
Smyrna. Mr. Wood made a motion the rezoning and land use change requested on behalf of American
Founders Life for 20.19 acres on Lake Ridge Drive from O.I. to O.D. be approved. Councilman
Hawkins seconded the motion. Motion was approved 7-0.
(D) Business License Request - A -Bail Bonding of Cobb County - 2357 Austell Road
Mr. Thomson stated the applicant, R. Scott Hall, has applied for a business license to operate A -Bail
Bonding of Cobb County. Mr. Thomson stated the Police Department investigation has revealed nothing
that would preclude the issuance of this business license.
Mayor Bacon asked Mr. Hall to come forward and stated this is a public hearing and asked if anyone was
present in opposition to the granting of this business license request. There was none.
Councilman Wood asked Mr. Hall if he operates A -Bail Bonding Company located at 2357 Austell Road.
Mr. Hall responded that is correct. He asked Mr. Hall if he is applying for a license to do business in
the city limits of Smyrna and Mr. Hall responded that is correct. Mr. Wood asked Mr. Hall if he
currently resides in Dalton, Georgia, and Mr. Hall responded that he did. He also asked who would be
running the office on -site and Mr. Hall responded the office manager, Mr. Rob Carvey, who resides in
Cobb County. Mr. Wood asked who would be eligible to make bonds for this company. Mr. Hall
responded Mr. Carvey and a lady who works in the office. Mr. Wood stated the Police Department
investigation revealed nothing that would preclude the issuance of this business license request.
Councilman Wood made a motion the business license request for A -Bail Bonding of Cobb County at
2357 Austell Road be approved. Councilman Lnenicka seconded the motion. Motion was approved 7-0.
(E) Ordinance Amendment - Special Land Use Permits - Second Reading
Mr. Thomson stated this is a lengthy ordinance but basically any property whose use is not specifically
permitted in the existing zoning code must go through the special land use permit process.
Mayor Bacon stated this is in Councilman Newcomb's committee and this is a public hearing and public
comments will be solicited after the reading of the ordinance amendment.
Councilman Newcomb stated this is the second reading of this proposed ordinance amendment. He stated
it will add Section 1510 - Special Land Use Permits. He stated this pertains to non-residential areas.
He further stated the ordinance would state very clear requirements for people to have to meet. He
November 6, 1995 - continued
highlighted some of the areas in the proposed amendment which follows.
1. Any use of property not specifically permitted or allowed under an existing zoning category or
any use which also requires a permit from the state environmental protection division of the
department of natural resources under the provisions of Chapters 5, 8, or 9 of Title 12 of the
Official Code of Georgia Annotated, may be temporarily allowed through a "special land use
permit", issued by the Mayor and Council of the City of Smyrna.
2. Uses permitted under any zoning district shall not be permitted in -a different zoning district
through a special land use permit.
3. All applications for special land use permits shall be advertised and posted in the same manner
as applications for rezoning. A public hearing will also be held in the same manner as
applications for rezoning including the same application fee structure and notification of adjacent
land owners.
4. The governing body of the City of Smyrna may grant a special land use permit for a period of
time not to exceed twenty-four (24) months except after re -application, re -advertisement and
public hearing.
5. In order to approve the special land use permit the governing body of the City of Smyrna must
determine that, in their sole discretion, the granting of the permit would meet the requirements
contained in Section 1510-5-a through 1510-5-n of the Zoning Code of the City of Smyrna as
well as the following terms and conditions, which after grant shall become continuing conditions
to the special land use permit, a violation of which may result in automatic revocation of such
permit, to wit:
a. The use shall not have a significant adverse affect on the area or neighborhood in which
the proposed use will be located.
b. The use would shall not be significantly incompatible with zoning district or nearby
districts.
C. The use will not result in creation of a nuisance as defined under Georgia Law.
d. The use shall not adversely affect the quiet enjoyment of surrounding property.
e. The use will shall not adversely affect the property values of surrounding property.
f. The use shall make adequate provisions for traffic, water and sewage, according to a
traffic, water, sewage and other appropriate utilities study prepared by a registered
engineer, and approved by the Mayor and Council of the City of Smyrna, in its sole
discretion.
g. The site or intensity of the use is appropriate.
h. Provisions are made, in writing, regarding appropriate hours of operation.
i. Adequate limits or controls are placed on deliveries, receiving, and shipping.
j. Fencing and landscape plans are incorporated in the plans and proposals to ensure
appropriate transitions between the subject property and surrounding properties.
k. The public health, safety and welfare of the surrounding neighborhood will not be
adversely affected.
1. The site is accessible without travel over residential streets as defined by the City.
M. The applicant has supplied sufficient evidence of bonding capacity, references, and
financial strength, as required by the City of Smyrna, for the project under consideration.
n. Annual Host Fees shall be required for transfer centers, composting centers and landfills,
as established from time to time, and on record with the City Clerk's office, to the City
November 6, 1995 - continued
of Smyrna.
o. All Special Land Uses shall be located:
1. 3000 Feet of any parcel of land which is either named or used for residential uses
or purposes;
2. 3000 Feet of any parcel of land upon which a church, school, governmental
building, library, civic center, public park or playground is located;
3. 5280 Feet (1 mile) of any parcel of land with the same or similar use.
4. On not less than three (3) acres of land containing at least 100 feet of road
frontage.
a. For the purposes of this section distance shall be by airline measurement
from property line, using the closest property lines of the parcels of land
involved.
6. All special land use permits issued by the governing body of the City of Smyrna shall be subject
to revocation, but not limited to the following reasons:
a. For violation of any ordinance, expressly including zoning ordinances and parking
regulations, when it appears that such ordinance was adopted for the purpose of
regulating said business or land use.
b. For a failure to pay when due any obligation due the City, whether in connection with
the operation of said land use or not.
C. When the land use becomes a nuisance, as described by ordinances of the City of Smyrna
or Georgia Law.
d. When the land use is operated in violation of any law of the United States, State of
Georgia or ordinance of the City of Smyrna.
e. Where the health, morals, interest and convenience of the public demand the revocation
of such special land use permit.
f. Change in any (1) continuing condition of the use allowed hereunder or (2) the conditions
herein contained or (3) as described in Section 1510-5-a through 1510-5-n, of the Zoning
Code of the City of Smyrna.
7. Application Requirements for Special Land Use Permits. (Non -Residential Use Only). All
applications for Special Land Use Permits shall be submitted in writing to the Community
Development Department with a copy provided to the City Clerk's office, and shall contain:
a. A copy of the current deed.
b. A current legal description.
C. Three (3) copies of the plot plan and one (1) boundary survey, providing they are not
larger than 11" x 17", provide 35 copies if larger, drawn to scale by a registered
engineer, architect, land planner, or land surveyor currently registered in accordance with
applicable state laws (plans must be stamped). The plot plan must show dimensions,
adjoining streets with right-of-way (present and proposed), paving widths, the exact size
and location of all buildings along with intended use, buffer areas, parking spaces, lakes,
streams, utility easements, limits of 100 year flood plain, adjoining property owners,
zoning of adjoining property, street address, and distance to nearest street intersection.
d. Signature of titleholder and applicant affirming under oath that the information contained
in said application is true and correct.
e. Applicant or agent for applicant must attend public hearing or the application will not be
considered.
November 6, 1995 - continued
f. If a septic tank is required approval must be made by Cobb County Environmental Health
prior to filing of application.
g. Application fee for special land use is $250.00.
h. A copy of the paid tax receipt for subject property.
Signs posted by the City of Smyrna at least 10 days prior to public hearings. It shall be
the applicants responsibility to insure signs remain posted throughout advertisement
period.
j. Revisions to application must be received no later than seven (7) days prior to public
hearing. Revisions made after this date shall not be considered.
NOTE: NO APPLICATION WILL BE ACCEPTED BY THE COMMUNITY
DEVELOPMENT DEPARTMENT UNLESS FILLED OUT IN ITS ENTIRETY
AND ALL INFORMATION PROVIDED.
8. Disclosure Report by Applicant.
A. All applications shall contain proof of compliance with O.C.G.A. 67-67A-1, et.seq.
B. All applications shall contain a verification, under oath, by the Owner, Applicant, and
any agent submitting the same that the information contained therein is true and correct.
* Application means any individual or business entity (corporation, partnership, limited partnership,
firm enterprise, franchise, association, or trust) applying for rezoning action.
** Copy to be filed with the City of Smyrna Community Development Department and City Clerk
along with a copy of the Special Land Use Application including a copy of the legal description
of the property.
Councilman Newcomb stated permits will be issued for a 24-month period and may be renewed but must
go through the same advertisement and public hearing process.
Mayor Bacon asked if there was any public input from the audience pertaining to this proposed ordinance
amendment. There was none.
Councilman Newcomb made a motion that a new ordinance, Ordinance Section 1510, be added into
Appendix A, the Zoning Ordinance to be titled "Special Land Use Permits (Non -Residential Use Only)
as per Item 3-E on the agenda. Councilman Lnenicka seconded the motion. Motion was approved 7-0.
(F) Ordinance Amendment - Road Corridor Overlay District - First Reading
Mr. Thomson stated this is the first reading of the Road Corridor Overlay District proposed ordinance
amendment. He further stated this will allow the public notice that it is under official consideration. The
proposed ordinance amendment will be on file in the office of the City Clerk.
Mayor Bacon stated this is a public hearing and public comments will be welcome after Councilman
Newcomb outlines the proposed amendment.
Councilman Newcomb stated this is the first reading and therefore no action will be taken tonight. Mr.
Newcomb stated the purpose of the amendment is to amend Section 601, and adding a new Section 717.
He stated the effect will be that on certain major corridors, there has to be landscaping when property
has been developed along that major corridor (Atlanta Road, Windy Hill Road, South Cobb Drive,
Concord Road, Spring Road, Hargrove Road and Cobb Parkway). The proposed ordinance amendment
is on file and available in the City Clerk's office.
Councilman Newcomb asked for public comment. There was none. He then stated this is the first
reading and no action will be taken tonight.
Mayor Bacon then recognized the students who were in attendance at the council meeting this evening.
November 6, 1995 - continued
FORMAL BUSINESS:
(A) Bid Opening (Bid #95024) - Two 7-Yard Box Dump Trucks for Public Works
Department
Mayor Bacon asked if there were any bids in the audience. There were none. Four bids were solicited
and one was returned, opened and read as follows:
Smyrna Truck and Body $44,774.86
Councilman Cramer made a motion the bids be turned over to the Public Works Committee for their
review and a recommendation to be brought back before council at the next meeting. Councilman
Lnenicka seconded the motion. Motion was approved 7-0.
(B) Bid Opening - Poplar Creek Project
Councilman Newcomb stated Mr. Dick Kelly, Welker and Associates, is present tonight. Mr. Kelly then
reported the bids were advertised for return at tonight's council meeting. Mr. Kelly stated that last week,
in receiving communications from some of the contractors, the prices were out of line with the city's
budget. Based on that information, Mr. Kelly stated they felt it would be better if they looked at alternate
types of structures to be placed on the involved nine driveways and thus need more time to put the
alternates together. He further stated they have been in contact with the contractors and recommend that
the bid be postponed until the November 20, 1995, council meeting. He also stated they felt that
receiving the bids tonight would not be in the best interest of the city.
Councilman Lnenicka stated they are not opening the bids, therefore it is legal to postpone the opening
of the bids for two weeks. He also stated he wanted to make it clear that anyone who has submitted a
bid is authorized to take their bid back and re -bid it if they so desire.
Councilman Hawkins then asked if anyone who was on the original bidders list could now submit a bid
if they did not meet the original deadline. City Attorney Chuck Camp said that would be permissible if
the bid was extended. Mr. Kelly stated that all persons on the bidders list have been notified that the bid
opening has been postponed.
Mayor Bacon then asked if there were any bids in the audience for this particular item. There were none.
Councilman Newcomb made a motion the bid opening be tabled and the date extended until November
20, 1995. Councilman Scoggins seconded the motion. Motion was approved 7-0.
(C) Ordinance Amendment - Appendix C, Article II, Section 1, Sub -section (a), Paragraph
(1) - Transfer Station Facilities
Councilman Newcomb stated there is a series of amendments listed. He explained these proposed
amendments will amend Appendix C (Franchise Fees) Transfer Stations Facilities. Mr. Newcomb then
stated the changes are amending a few words here and there and will cover those as he discusses the
individual amendments. He stated the net affect will be to upgrade and make tighter the requirements
for a Transfer Station. Mr. Newcomb stated the affect of Item 4-C will be to say that an application to
operate a transfer facility, which is already in the Appendix C, can only be considered through a special
land use permit, which was passed earlier tonight. Councilman Newcomb made a motion that Appendix
C, Article II, Section I, Sub -section (a), Paragraph (1) - Transfer Station Facilities be amended to add
that such applications can only be considered through a special land use permit - Appendix A - Zoning
Section 1510. Councilman Cramer seconded the motion.
City Attorney Chuck Camp stated these items will be a first reading and therefore no action will be taken
on them at tonight's meeting.
(D) Ordinance Amendment - Appendix C, Article 1I, Section II, Sub -section (c), Paragraph (6) -
Transfer Station Facilities
Councilman Newcomb stated this will be the first reading of the proposed amendment. The proposed
amendment will amend Appendix C, Article II, Section II, Sub -section (c), Paragraph 6, which will
change the distance requirements to 3,000 feet from 100 feet.
(E) Ordinance Amendment - Appendix C, Article II, Section XXV, Transfer Station Facilities
Councilman Newcomb stated this is the first reading and the proposed amendment will state that they are
required to have a special land use permit in order to have a transfer station.
November 6, 1995 - continued
(F) Ordinance Amendment - Appendix C, Article II, Section VII, Sub -section (a) - Transfer Station
Facilities
Councilman Newcomb stated this is the first reading and the proposed amendment will state that the
transfer station will have to have a special land use permit and a regular permit.
(G) Ordinance Amendment - Appendix C, Article II, Section VII, Sub -section (a), Sub -paragraph (3) -
Transfer Station Facilities
Councilman Newcomb stated this is the first reading and the proposed amendment will change the
distance requirements from 200 feet to 3,000 feet between the facility and another dwelling.
COMMERCIAL BUILDING PERMITS:
(A) Retail Shops - 2146 South Cobb Drive - Suites D through F - Cobb Center Mall
Mr. Thomson stated the estimated cost of construction for this project will be $245,000.
Councilman Cramer stated this construction will take place at Cobb Center Mall. Councilman Cramer
made a motion the building permit for retail shops at 2146 South Cobb Drive, Suites D through F, be
approved. Councilman Scoggins seconded the motion. Motion was approved 7-0.
(B) Retail Shops - 2146 South Cobb Drive - Suites A through C - Cobb Center Mall
Mr. Thomson stated the estimated cost of construction for this phase will also be $245,000.
Councilman Cramer made a motion the building permit for retail shops at 2146 South Cobb Drive, Suites
A through C, Cobb Center Mall be approved. Councilman Wood seconded the motion. Motion was
approved 7-0.
(C) Temporary Building Permit - NRH Emissions Testing - Belmont Hills Shopping Center
Councilman Hawkins stated this is the same emissions testing station that was at Belmont Hills Shopping
Center last year. Councilman Hawkins made a motion the temporary building permit for NRH
Enterprises for a Emission Inspection Station at Belmont Hills Shopping Center be approved. Motion
was seconded by Councilman Cramer. Motion was approved 7-0.
(D) International Gospel Outreach Church - 1101 Windy Hill Road
Councilman Scoggins stated this will be a $1.5 million structure to be built on the corner of Windy Hill
Road and Dixie Avenue. Mr. Scoggins stated he has seen the plans and it will be a beautiful facility.
Councilman Scoggins then made a motion the building permit for International Gospel Outreach Church
at 1101 Windy Hill Road be approved subject to the city's rules and regulations. Councilman Cramer
seconded the motion. Motion was approved 7-0.
BID AWARDS:
(A) Riverview Outfall Sewer Line
Councilman Scoggins made a motion the bid for the Riverview Outfall Sewer Line be awarded to D &
H Construction Company, the low bidder meeting specifications, for a total of $281,162. Councilman
Wood seconded the motion. Motion was approved 7-0.
(B) Analog 147 Telephone Sets
Councilman Wood stated these Analog 147 Telephone Sets are in connection with the new Essx System
for the city complex. He stated seven bidders responded to a request for bids and the low bidder meeting
specifications was ALLTEL Supply, Inc. Councilman Wood made a motion the bid award for the Analog
147 Telephone Sets be awarded to ALLTEL Supply, Inc., for a total price of $13,714.30. Councilman
Hawkins seconded the motion. Motion was approved 7-0.
November 6, 1995 - continued
CONSENT AGENDA:
(A) Approval of October 16, 1995, Minutes
(B) Approval to Use City Hall Council Chambers - November 13, 1995, 7:00 - 9:00 p.m. -
Ward 6 Neighborhood Meeting
(C) Approval to Request Bids for One Police Vehicle
(D) Approval to Request Bids - Six Self -Contained Breathing Units for Fire Department
Councilman Scoggins made a motion the consent agenda be approved. Councilman Wood seconded the
motion. Motion was approved 7-0.
COMMITTEE REPORTS:
Councilman Patrick asked for a report from Michael Seigler, Library Director. Mr. Seigler reported Ms.
Judy Hawkins will have a display of painted historical replica birdhouses at the Library this month; Mr.
Morey Kell has an oil painting exhibit this month and the book discussion group tomorrow night will
discuss "Secrets about Men that Every Woman Should Know." Mr. Seigler stated Tim Vaughan has left
the city to accept a position with The Home Depot Company and wished him well; Elizabeth Hopkins,
is out recovering from surgery and he wished her a speedy recovery and he also complimented his staff
for the excellent job they have done in filling in while these vacancies exist.
Councilman Patrick stated the track lighting in the art gallery section of the Library has greatly enhanced
the illumination of the art displays.
Councilman Newcomb asked Mary Ann White for a report on the Human Resources Department. Ms.
White announced there are two openings in the city; Library Clerk II and Communications Operator in
the 911 Center.
Councilman Newcomb stated there is not a report from the Community Development Department this
evening.
Councilman Scoggins asked Kathie Barton for a report on Community Relations. Ms. Barton stated
October was a very busy month. Ms. Barton complimented the Lend -a -Hand volunteers who renovated
two homes in the Rose Garden Community. Ms. Barton stated she is in the process of having all the
city's publications (Community Relations oriented) are being reprinted and up -dated.
Councilman Scoggins asked Ann Kirk for a report on Smyrna Clean and Beautiful. Ms. Kirk reported
the Adopt -a -Mile Program was held October 21 with sixty-two volunteers and thirty community service
workers. She reported over ninety bags of litter were collected. The City had a display at the Cobb
Chamber Partners in Education Workshop and the city received the Crystal Apple award for their efforts.
Ms. Kirk also reported their display at the Jonquil Festival was very successful and donations have been
received for over 5,000 jonquil bulbs; 1500 trick or treat bags were given away; a Stash the Trash game
at the Halloween Festival. Ms. Kirk thanked the Smyrna Hospital Landscape Division for their many
years of landscaping the area outside City Hall. She also reported this division has been sold to Southeast
Management Enterprises and she expressed her appreciation to them for agreeing to continue the
landscape maintenance until the new City Hall building is complete. Ms. Kirk thanked Ms. Barton for
having the paint flyers printed and announced they are available at the Public Works Department.
Councilman Scoggins asked Brenda Barrett for a report on the Public Works Department. Ms. Barrett
announced the Thanksgiving Holiday sanitation collection scheduled. Ms. Barrett announced there will
be a garbage pickup on Monday and Tuesday of that week plus trash collection on Wednesday of that
week and there will be no change in the recycling schedule. Ms. Barrett also expressed her appreciation
to the citizens for their patience during the clean up following Hurricane Opal and announced there are
plenty of wood chips available at the Public Works Complex.
Councilman Scoggins complimented the Public Works Department for their efforts during the Clean Up
Month.
Councilman Hawkins asked Chief Larry Williams for a report on the Fire Department. Chief Williams
reported they had a successful verification call in response to an unanswered "Are You Okay" call. The
resident did not answer the scheduled are you okay call and when the Fire Department responded they
discovered she was in distress; she was treated and was moved temporarily to a relative's residence.
Chief williams also complimented Ms. Barrett on the accurate records kept by her department in reference
to hours expended during the clean up efforts after Hurricane Opal.
November 6, 1995 - continued
Chief Williams announced November is the annual fire hydrant flow testing month. Chief Williams
stated his department has already discovered three inoperable fire hydrants and nine that had significant
problems that would have created major problems in the event of a fire. He also encouraged citizens not
to plant decorative shrubs too close to the hydrants because in the case of an emergency his department
will have to remove the shrubs.
Councilman Hawkins urged everyone to vote in tomorrow's election.
Councilman Cramer stated Mr. Ciaccio is not here tonight due to having a minor traffic accident this
evening. Mr. Cramer reported the Halloween Carnival was a great success this year.
Councilman Cramer reported the Dairy Queen on South Cobb Drive is in the process of being rebuilt and
should reopen in the spring.
Councilman Cramer urged all the citizens to vote tomorrow.
Councilman Lnenicka asked Chief Hook for a report on the Police Department. Chief Hook reported
a couple of burglary suspects had been apprehended due to citizens providing valuable information to the
police department. Chief Hook reported the bicycle patrol is working very well and the citizens seem
to appreciate the close contact with the officers.
Councilman Lnenicka reported that on Monday, November 13, at 5:30 p.m. there will be a Planning and
Zoning Board meeting (at City Hall) to discuss the rezoning at the intersection of Atlanta Road and
Campbell Road (on the west side of Atlanta Road). The purpose of the meeting is to rezone 1.23 acres
and rezone it for a 3-story climate controlled self -storage warehouse type building with offices. Also on
Monday, November 13, there will be a Ward 6 meeting of the Cedar Cliffs Association beginning at 7:30
p.m. at City Hall.
Councilman Lnenicka then urged all the citizens to vote tomorrow.
Councilman Wood stated there is no report from the Finance Department this evening.
Councilman Wood then reminded the citizens of Ward 7 and all interested citizens in the city of a public
hearing scheduled for Wednesday, November 15, at 7:30 p.m. at the Community Center. He stated the
hearing will concern the proposal by Colonial Pipeline to build a new pipeline that will go through Ward
7 and possibly other areas in the city.
Councilman Wood urged everyone to vote tomorrow. Mr. Wood thanked the citizens of Ward 7 for
allowing him to serve as their councilman during the past four years. Mr. Wood thanked the citizens
who have served on the various committees and commissions for the city.
Councilman Wood stated this Mayor and Council have worked as a team along with the employees of
the city and the citizens of Smyrna. He also stated nothing is accomplished in business or government
without team work and open discussion of issues and consensus building. He also stated all of the
meetings conducted are open meetings and the city does comply with the State Open Meeting and Open
Records laws. He further stated all meetings are posted on the front door of City Hall.
Mr. Thomson read a letter from a citizen, Mr. Paul Kasmar, Wills Street, thanking Councilmen Hawkins
and Cramer for their assistance in resolving a drainage problem at his home.
Mayor Bacon urged everyone to vote tomorrow and listed the polling places for the city. Mayor Bacon
stated he is proud of the many positive things that have occurred in the city during the past ten years.
With no further business, the meeting adjourned at 9:23 p.m.
November 6, 1995 - continued
X�h{�/ 1 ldsr
A. MAX BACON, MAYOR
-' -../
IqG:k-
=
Flo: IVA
W-14• IW
JACK CRAMER, WARD 5
10
' ••� •'�
MELIN A DAMERON, CITY CLERK
,- ..') zh�
RON NEWCOMB, WARD 2