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10-19-1992 Regular MeetingOctober 19, 1992 The regular scheduled meeting of Mayor and Council was held October 19, 1992 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members were present. Also present was City Administrator Bob Thomson, City Clerk Melinda Dameron, City Attorney Charles E. Camp, Recreation Coordinator Patty Bacon, Communications Director Steve Ciaccio, Accounting Supervisor Claudia Edgar, Library Director Laurel Best, Police Chief Stan Hook, Community Relations Director Kathy Barton, Public Works Director Vic Broyles, City Engineer Ken Hildebrandt, Fire Chief Larry Williams and representatives of the press. Invocation was given by Councilman Pete Wood, followed by the pledge to the flag. CITIZENS INPUT: Judy Mann with the Cobb County Animal Shelter Society urged everyone to vote yes on the special referendum November 3rd to approve funding for a new animal shelter. Mayor Bacon recognized Ann Brady who will represent Smyrna on the Cobb County Board of Education after January 1, 1993. PUBLIC HEARINGS• (A) Variance request - reduce front yard at 2756 Stonecreek Road Bob Thomson stated that Mr. J. D. Cunningham is requesting a variance to reduce the front setback from 35 to 26 feet and the side yard from 10 to 9.1 feet for a porch addition at his home. There was no opposition. Mr. Cunningham said the footings had been in place for about 4 years and he did not realize that the setback requirements applied when the addition was not attached to the house itself. Councilman Jack Cramer said he had no problem with the variance and made a motion it be approved. Bill Scoggins seconded the motion which carried 7-0. (B) Privilege license - agent change at Spring Road Package Store, 1669 Spring Road Bob Thomson stated that Ms. Judy Lee is requesting a license as the new owner/agent for Spring Road Package. Ms. Lee has been the owner since 1991 but at the time the license was originally issued, did not meet residency requirements. Ms. Lee is now a resident of Cobb County and has lived here for 1 year. The police investigation was favorable and there was no opposition. Ms. Lee said she had read and understood the ordinance and would check identification of almost everyone who made purchases. Councilman Scoggins made a motion the agent change be approved. Pete Wood seconded the motion which carried 7-0. (C) Privilege license - agent change at K&L Food Mart, Inc., 540 Concord Road Bob Thomson stated that Khe Van Tran is requesting a license as the new owner/agent for K&L Food Mart, formerly Sing Food Store. This property was annexed into the City in 1991. The police investigation was favorable and there was no opposition. Mr. Van Tran said he was familiar with the ordinance requirements relative to the sale of alcoholic beverages and always checked age on drivers license. Councilman Wood said this location has been in the City for just under a year and wanted to be sure that the employees are familiar with our ordinances. Mr. Van Tran said he had been a resident of Cobb County for 1 year and had been in this business for 5 years. Councilman Wood made a motion the license be approved. Bill Scoggins seconded the motion which carried 7-0. FORMAL BUSINESS• (A) Bid opening - janitorial service for city buildings October 19, 1992 meeting - continued Bids were opened, read and recorded as follows: 0. J. Best Services $ 46,740.00 Cara Harris $ 39,600.00 Service Master of Cobb Co. $107,000.40 American Textile Maintenance $116,589.24 Perfection Cleaning Svcs. $ 66,792.00 Davan Services $149,130.84 Service Systems, Inc. $ 85,761.64 West Atlanta Janitorial $ 37,020.00 R&R Professional Cleaning $ 64,680.00 Georgia Janitorial $ 89,640.00 Little Cleaning Services $ 62,478.00 Councilman Pete Wood made a motion the bids be turned over to the Finance & Administration Committee for their recommendation back to full council. Jack Cramer seconded the motion which carried 7-0. (B) Bid opening - reconstruction/resurfacing of Highlands Parkway Bids were opened, read and recorded as follows: Blount Construction $178,264.00 APAC $141,793.30 C. W. Mathews $148,520.45 Bankhead Paving $160,235.00 Councilman Bill Scoggins made a motion the bids be turned over to the Public Works Committee for their recommendation back to full council. Jim Hawkins seconded the motion which carried 7-0. (C) Bid opening - one man portable lift for Parks Department Bids were opened, read and recorded as follows: Aerial Platforms $6,995.00 Booms & Scissors $6,116.25 alternate $5,696.25 Upright, Inc. $6,928.00 Councilman Jack Cramer made a motion the bids be turned over to the Parks Committee for their recommendation back to full council. Pete Wood seconded the motion which carried 7-0. (D) Bid opening - mid sized truck for Community Development Department Bids were opened, read and recorded as follows: Chuck Clancy Ford $10,093.70 Tidwell Ford no bid Days Chevrolet $10,143.67 Fouts Brothers $10,240.00 Councilman Ron Newcomb made a motion the bids be turned over to the Community Development Committee for their recommendation back to full council. Jim Hawkins seconded the motion which carried 7-0. (E) Bid opening - solid waste management plan Bids were opened, read and recorded as follows: Lowe Environmental Science $59,714.00 Welker & Associates no bid Mayes, Suddeth & Etheridge $ 6,620.00 Environmental Synergies $25,000.00 Chattahoochee Geotechnical $ 9,980.00 Councilman Jim Hawkins made a motion the bids be turned over to the Public Works Committee for a recommendation back to full council. Pete Wood seconded the motion which carried 7-0. October 19, 1992 meeting - continued COMMERCIAL BUILDING PERMITS: Nothing to report. BID AWARDS: (A) Elevator Maintenance Jack Cramer made a motion the bid for elevator maintenance be awarded to General Elevator for their bid price of $178 per month. John Patrick seconded the motion which carried 7-0. CONSENT AGENDA: (A) Approval of October 5, 1992 minutes Wade Lnenicka made a motion the consent agenda be approved. Jim Hawkins seconded the motion which carried 7-0. COMMITTEE REPORTS: John Patrick reported there has been a problem in his ward with unsecured garbage containers at the curb, creating a litter problem and warned that citations may be issued to those at fault. Laurel Best was called on for a report from the Library. Ron Newcomb stated he had received a proposal from Kathy Barton and Jim Hawkins regarding recycling at Country Park and Countryside and would be meeting with them soon to discuss further. Also, the Department of Transportation will conduct a public hearing at Argyle School on November 15, 1992 to discuss proposed widening of Cobb Parkway. Bill Scoggins said he had received several calls about the civil defense sirens sounding during the night recently and called on Steve Ciaccio for a report. Mr. Ciaccio said that apparently the switch became stuck on one siren at the Police Station from a previous day 12:00 noon test. The operators were unable to cancel the alarm from their control panel and it had to be manually disengaged. Councilman Jim Hawkins called on Vic Broyles and Kathy Barton for reports. Mr. Hawkins said he was surprised at the wide range of bids for the solid waste management study and stated that is a mandated program that we must have in place or be penalized by the State. The study can be funded through host fees paid by Southern States and Chambers Development since that money must be designated only for sanitation -type issues. Hopefully by next budget year, we will be able to purchase some of the City's rolling stock out of this fund balance. Councilman Jack Cramer called on Patty Bacon for a report from the Parks Department. Mr. Cramer said he still receives complaints about the dog problem and we might need to consider an additional part time person for that department. Also, the City continues to work on water and drainage problems. Mr. Cramer said he was a police officer in the State of Georgia and backed the police department in this city. A question was raised recently when he wore a gun to City Hall, but he is a certified officer in the State and would uphold the laws as long as he held his credentials. Councilman Wade Lnenicka called on Stan Hook for a report from the Police Department. Mr. Lnenicka said he had talked with a number of residents about other issues and many of them have given high reviews to our police department. Mr. Lnenicka announced that Personnel Director Jane Mears has announced her resignation the end of this month and he wished her well in her new career. Mr. Lnenicka also announced that a decision has been made to replace the equipment at Creatwood Park which is basically designed for kids that are 10 to 14 years old but the ones using the park now are much younger. We have managed to locate some equipment on sale for about 1/3 off and the money is in the budget. It should be delivered and installed sometime around the middle of November and the existing equipment will be relocated to Jonquil Park. Councilman Pete Wood said that Jane Mears has resigned to accept employment elsewhere. She has made a lot of achievements for the City and we wish her well. October 19, 1992 meeting - continued We will soon be advertising for qualified applicants to fill this position as well as the Finance Director's position. Mayor Bacon recognized five American Government students from Campbell High School. With no further business, meeting adjourned at 8:44 p.m. A. MAX BACON, MAYOR HN PATRICK, WARD 1 BIL SCO INS, WARD 3 AA CK CRAMER, WARD 5 CHARLES PETE WOOD, WARD 7 MELINDDA DAMERON,` CITY CLERK RON NEWCOMB, WARD 2