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03-02-1992 Regular MeetingMarch 2, 1992 0 The regular scheduled meeting of Mayor and Council was held pursuant to the Charter on March 2, 1992 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members were present. Also present was City Clerk Melinda Dameron, City Attorney Charles E. Camp, Fire Chief Larry Williams, Community Relations Director Kathie Barton, Parks and Recreation Director Sherry Reavis, Finance Director Emory McHugh, Library Director Laurel Best, Communications Director Steve Ciaccio, Police Chief Stan Hook, City Engineer Ken Hildebrandt, Public Works Director Vic Broyles, Personnel Director Jane Mears, Candis Joiner and representatives of the press. Invocation was given by Bob Canuette, Pastor of Hurt Road Baptist Church followed by the pledge to the flag. CITIZENS INPUT: (A) Proclamation - "Drug Free" Month Mayor Bacon asked Councilman Jim Hawkins to read the "Drug Free" Month Proclamation. Mr. Jerry Robinson, Administrator of Brawner Psychiatric Institute, was present to accept the proclamation on behalf of Brawner's Hospital. Mr. Robinson presented the City of Smyrna with a flag printed with the slogan "Drug Free Student Body" and stated that several schools in the county would be displaying this flag either on their bulletin boards or flying them on the flagpoles at their schools. (B) Proclamation - National Nutrition Month Mayor Bacon asked Councilman Bill Scoggins to read the "National Nutrition" Month Proclamation. Ms. Jennifer Kimbrough was present to accept the proclamation on behalf of the Georgia Dietetic Association and the Atlanta Dietetic Association. Ms. Kimbrough thanked the Mayor and Council for the proclamation and offered the assistance of the Atlanta Dietetic Association to anyone who needed the services her organization provides. Mayor Bacon then asked if anyone would like to come forward with any other citizens input. There was not anyone who wished to come forward at this time. PUBLIC HEARINGS: (A) Ordinance Amendment - City of Smyrna Zoning Ordinance - Section 710 Melinda Dameron stated that the City has extended the advertising period on this Ordinance Amendment and will come up before Mayor and Council at the March 16, 1992, Council meeting. Councilman Newcomb made a motion that the Zoning Ordinance - Section 710 - be continued until the March 16, 1992, Council meeting. Councilman Scoggins seconded the motion. Motion was approved 7-0. Mayor Bacon asked if there was any public comment on the amendment. There was none. (B) Variance Request - Side Yard Setback - 162 Davenport Street Ms. Dameron stated that Ms. Gladys Elliott is requesting a variance to reduce the side yard setback from ten feet to one foot for the addition of a carport at her home. This is in Mr. Scoggins' ward. Mayor Bacon asked if Ms. Gladys Elliott who was present to step forward for this hearing. Mayor Bacon then asked if anyone was present in opposition to this variance request. There was no one present in opposition. Councilman Scoggins stated the carport has already been built and that Ms. Elliott was not aware a variance was necessary in order to build this carport. Mr. Scoggins asked Ms. Elliott to explain the letter of hardship which accompanied the variance request. March 2. 1992. meetina - continued Ms. Elliott stated that her neighbor's fence is forty-five percent on her property line which prevented her from building the carport in the rear of her yard and rather than ask her neighbor to remove the fence she built the carport on the side of her house. Councilman Scoggins made a motion that the variance request to reduce the side yard setback from ten feet to one foot be approved. Motion was seconded by Pete Wood. Motion was approved 7-0. FORMAL BUSINESS: (A) Bid Opening - Bleachers for Rose Garden Park Mayor Bacon asked if there were any bids in the audience. There were none. The City received five bids which were opened and read as follows: Miracle Recreation Equipment d/b/a Norvel Hasley & Associates Leisure Lines, Inc. Outdoor Aluminum Products d/b/a Dominica Recreation Products American Leisure Designs d/b/a Hunter Knepshield Company Bliss Products & Services d/b/a Stadiums Unlimited $5,172.00 $4,900.00 $4,910.00 $3,922.52 $4,614.32 4-rail as $4,796.32 6-rail as NFPA Regulations freight charge requested or needed to meet plus $196.32 10 Councilman Cramer made a motion that the bids be turned over to the Parks and Recreation Committee for their review with a recommendation to be brought back to the March 16, 1992, Council meeting. Pete Wood seconded the motion. Motion was approved 7-0. (B) Bid Opening - Two (2) Police Cars Mayor Bacon asked if there were any bids in the audience. There were none. The City received three bids which were opened and read as follows: Wade Ford Hardy Fleet Group Southlake Ford $27,200.00 Total with additional warranty options - Powertrain 3-year 100,000 miles warranty for $970; extra care package $1,440; premium care package $6,390. $12,896.80 each (Ford) $12,806.80 each (Chevrolet) $12,297.00 each or a total amount of $24,594. Councilman Lnenicka made a motion that the bids be turned over to the Police Committee for their review and either allow the Committee to accept the low bid or bring a recommendation back to the March 16, 1992, Council meeting. Jim Hawkins seconded the motion. Motion was approved 7-0. COMMERCIAL BUILDING PERMITS: There were none. BID AWARDS: (A) Playground Equipment - Rose Garden Park Councilman Cramer stated the existing wooden equipment at Rose Garden Park is unsafe and needs to be replaced. Mr. Cramer made a motion to award the bid to Game Time, the lowest bidder who met specifications. Bill Scoggins seconded the motion. Motion was approved 7-0. This is funded by the Community Development Block Grant program. March 2, 1992, meeting - continued CONSENT AGENDA: (A) Approval of February 17, 1992, minutes Councilman Scoggins made a motion to approve the consent agenda. Councilman Lnenicka seconded the motion. Motion was approved 7-0. COMMITTEE REPORTS: Each Council member was called on to give a report on the activities of their respective committees. Council members asked their department heads for an update on the activities of their departments. Mr. Newcomb stated he would like to suspend the rules to make a motion to swap two small parcels of land on Corn Road. Jim Hawkins seconded the motion. Motion was approved 7-0. Councilman Newcomb made a motion that the Mayor be authorized to execute the conveyances required to swap a .175 acre tract of land adjacent to J. E. Loverne's property on Corn Road for a small triangular tract on Corn Road adjacent to the City of Smyrna property. Jim Hawkins seconded the motion. Motion was approved 7-0. Fire Chief Larry Williams stated the Fire Department should be capable of doing their own laundry within a month thus saving the City approximately $12,000 - $15,000 a year. The Fire Department is waiting on the equipment that is on order. Councilman Hawkins said he would also like to suspend the rules of order and discuss an item that was not on the agenda which has to do with a new fee. Bill Scoggins seconded the motion. Motion was approved 7-0. Mr. Hawkins stated that although the City had for years been picking up used and discarded tires from businesses and service stations and taking them to the dump for no charge, he had recently learned the City is being charged $2.00 per tire at the landfill for disposal. Councilman Hawkins made a motion to allow Public Works to charge $3.00 per tire for every old tire that we pick up and take to the landfill. The extra dollar will be to cover our cost of gasoline and labor to pick up the tire and take it to the landfill. Councilman Scoggins seconded the motion. Motion was approved 7-0. Councilman Cramer asked Park Rangers Lloyd Platt and Jacky Cheek to come forward. He commended them for the fine work they do enforcing the Codes of the City and maintaining proper conduct in the City parks. With no further business the meeting adjourned at 8:08 p.m. A. MAX BACON, MAYOR Job& PATRICK, WARD BILL SCOGGINS, �� Pi A C CRAMER, WARD 5 6; 6 '49 445��f CHARLES PETE WOOD, WARD 7 k" &Z2-ta�� MELINDA DAMERON, CITY CLERK RON NEWCOMB, WARD 2 /M. HAWKI WARD , WADE S. LNENICKA, WARD .