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07-06-1987 Regular MeetingJuly 6, 1987 The regular scheduled meeting of Mayor and Council was held pursuant to the Charter on July 6, 1987 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members were present except for Jerry Mills, Joel Harrell and Kathy Brooks. Also present was City Administrator John Patterson, City Clerk Melinda Dameron, City Attorney Charles E. Camp and representatives of the press. Invocation was given by J. W. Frady, pastor of Calvary Baptist Church, followed by the pledge to the flag. CITIZENS INPUT: Nothing to report. Jack Shinall said there were several people in the audience tonight concerning item 8 (B) on the agenda, the stop sign at Bank and Fraser Street and he would like to go ahead and act on that. Jack said the 3-way stop sign at Bank and Fraser was placed there for a 90 day trial period and he had advised people in the area that he would be asking their feelings about the sign and asked if anyone in the audience had any comments. Olen Pressley of 978 Bank Street said he was probably the biggest beneficiary of the sign. He has two small children and the sign slows traffic enough to where they now feel it is safe for them to go into the yard. Mr. Pressley said there have been several accidents at the intersection, with one of our police vehicles being involved in an accident approximately 2 years ago. Mr. Pressley said he was speaking for all the neighbors in the area and urged the City to keep the sign up. Jack Shinall said the sign was placed there after recommendations from the Police Department and Public Works department that it not be installed because it is too close to the sign at Bank & Sanford at the top of the hill. Vic Broyles said there were other ways to slow speeding and if the sign is removed, he would place signs warning cars of poor visibility and also re- activate the blinking caution light. Jack Shinall said he realizes the traffic is a problem for people living directly in front of the intersecton but he is charged with protecting the entire area and out of 200 responses to his letter, only 11 people were in favor of keeping the sign. Jack Shinall said the 3-way stop sign would be removed and other measures taken to slow traffic and protect people living at the intersection. Mayor Bacon stated that Joel Harrell was on vacation, Jerry Mills is in the hospital having his second kidney transplant, and Kathy Brooks was called out of town. DEPARTMENT REPORTS: Reports were given from Public Works, Parks and Recreation and Library. PUBLIC HEARINGS: (A) Rezoning request by RCC Investment - property at Spring and Campbell Road from Future Commercial to General Commercial. Bob Davis said he had been on vacation and had not had the opportunity to meet with Bob Crim of RCC Investments and review their proposal, and made a motion this be tabled to the July 20th meeting. Jim Hawkins seconded the motion which carried 4-0. (B) Rezoning request by E. C. Long - property at Concord and Hurt Road from Limited Commercial to General Commercial. Hugh Ragan said he talked to Mr. Long just before the meeting tonight and he had agreed they needed additional time to talk to residents in the Bennett Woods area about the rezoning and made a motion this be tabled to July 20. Bob Davis seconded the motion which carried 4-0. (C) Variance request - reduction in number of parking spaces for shopping center development at 6550 Concord Road. John Patterson said that Boyd Hagood is requesting a variance to reduce the required number of parking spaces from 5.5 to 4.89 spaces per 1,000 square feet for development of a new 15,000 square foot shopping center at the old Southern Bell facility. Previous cases have indicated that 4.5 spaces is sufficient for a shopping center of this size. There was no opposition. Julv 6. 1987 - continued Mr. Hagood said his shopping center would be built in conformity with the Kroger shopping center to the rear and the owners of that property have given him a cross parking agreement. Krogers felt this development would facilitate the flow of traffic into the center since they will be tied together. Mr. Hagood said the nature of business of his tenants would require only short- term parking. The shopping center will consist of two buildings connected by a canopy with very attractive landscaping and they will also provide an acceleration/deceleration lane on Concord Road. Jim Hawkins made a motion the variance be approved to reduce the parking to 4.89 spaces per 1,000 square feet with the stipulations that an acceleration/deceleration lane be provided on Concord Road and the curb cuts conform with the City Engineer's requirements. Jack Shinall seconded the motion which carried 4-0. (D) Variance request - side yard setback for carport addition at 1195 Pinehurst Drive. John Patterson said that Janice Jackson is requesting'a reduction in the side yard setback from 23 1/3 feet to 8 feet to facilitate a carport/screened porch addition to her home at 1195 Pinehurst Drive. An existing carport has been removed and rebuilding of the structure requires a variance to conform to our existing ordinance. The screened porch addition will be on top of the carport. There was no opposition. William Jackson said several years ago the driveway had been dug out and a carport constructed at the basement level of the house. The carport has now been removed and they would like to rebuild it, with a screened porch addition. Mr. Jackson said they did not realize a variance was required until the contractor came to buy his building permits. Jim Hawkins said he had no problem with the variance since they are only asking to re -build the structure that has been there for several years, and made a motion the variance be approved to reduce the side yard setback from King Springs Road to within 8 feet of the right of way. Jack Shinall seconded the motion which carried 4-0. FORMAL BUSINESS: (A) Approval to convey 15 foot alleyway behind J. R. Nichols property on Concord Road. John Patterson said that Jim Nichols has acquired the Ward Proctor property on Hunter Street for construction of an office building. In acquiring this property, he also acquired a small triangular piece of property which is behind a 15 foot alleyway from the Proctor property. Mr. Nichols now owns all the property surrounding this alleyway and has asked that it be deeded to him. Jim Hawkins made a motion the alleyway lying behind Parcel 33 in Land Lot 523 adjacent to the small triangular lot to the rear as shown on the plat be deeded to Mr. Nichols to connect these two lots, provided Mr. Nichols pay all legal fees involved. Jack Shinall seconded the motion which carried 4-0. (B) Request to extend working hours for renovation at Belmont Hills Shopping Center. Jack Shinall said when this request was brought before council July 6th, the contractor, Scoggins, Inc. was requesting approval to work 24 hours a day at the shopping center, by removing the old facade and replacing it with a new system. Jack said he has met with the contractors and owners of the shopping center and they feel they can get the job done by working until midnight. Jack said the shopping center does not abut any residential property except on the north end and they have agreed to do that work during daylight hours. Jack said there is a definite safety problem with demoliton during the day and made a motion Scoggins, Inc. be allowed to work at the shopping center from 7:00 p.m. to midnight, Monday through Friday; 10:00 a.m. to midnight on Saturday, with no Sunday work, for a 90 day period. Jim Hawkins seconded the motion which carried 4-0. BID AWARDS: (A) Maxi -sweep pool vacuum. MASTER PLAN CAMPBELL CORNERS DEVELOPED BY: RCC. INVESTMENT COMPANY ATLANTA GEORGIA 51rr Lo(AnON Her a , . a- N cc ` _ O Ug ca J ti J CL o 00 9 0 Q o U � C TZ 5 ac TAL .W r r boo a -30 G cwsr�rw err -gale t � � I 30+4 av wayvw �•it•satue 4 (� aLTAa NUMyI� /Yp,/.nth e I P.<+'sY��v4 y+Kts ems/ a IYl i FF � ' � y I weua .r rr♦. , ew.. a •we. <./w/ nw .w a.f../� ./�+.r wv �t ari• Post Adanta A Division of Post Properties, Inc. 1600 Parkwood Circle Suite 300 Atlanta, Georgia 30339 404-952-9100 July 17, 1987 Mr. John Carlin 3320 Sleepy Lane 1-14 Smyrna, Georgia 30080 - RE: Buffer behind 3320 Sleepy Lane - Atlanta Road Property Dear Per. Carlin: I appreciate you and your wife taking time to talk with me last night. We want to -be good neighbors and answer your concerns. We agree to the following items as a result of your concerns regarding our proposed rezoning. 1) Build an 8' ft. high solid wood fence, the design to be agreed upon by your wife and our landscape architect. The fence is to be located a minimum of 25' ft. into our property from the common property line to act as a visual screen. 2) The area between the fence and the common property line is to be planted with two (2) rows of red tips or other type of bushes which you agree to. 3) Planted bushes and/or trees are to be placed in such a manner between the fence and the remainder of our 75' ft. buffer so as to screen the headlights from cars in the parking lot above. We agree to these items if our proposed re -zoning is approved, and we hope you will see fit to support us with these above conditions added. Sincerely, W.Daniel Faulk, Jr, President WDF:mm Ibst is a registered trademark of Post Properties, Inc. s� 3$3$ July 6, 1987 - continued ooe A. MAX BACON, MAYOR BOB DAVIS, WARD 1 �/.!�AL� rill ,i, a,... . 1 I JOEL HARRELL, WARD 2 ES M. HAWKINS, ARD 4 KATHY BROOKS, WARD 6 July 6, 1987 - continued John Patterson said that only one vendor sells this product which will provide easy access and portable vacuuming of our 3 city pools. Bids were received for the gas engine and electric engine models. Jim Hawkins made a motion the bid of $3,142 be awarded to Maxi -Sweep for the electric engine model. Hugh Ragan seconded the motion which carried 4-0. (B) John Deere 710B backhoe. John Patterson said the Public Works department is in need of a new backhoe for the Street Department and three bids were recently received. Jack Shinall made a motion the low bid of $66,700 be awarded to Metropolitan Tractor. Bob Davis seconded the motion which carried 4-0. COMMERCIAL BUILDING PERMITS: Nothing to report. CONSENT AGENDA: Jack Shinall made a motion the June minutes be approved as submitted. Hugh Ragan seconded the motion which carried 4-0. COUNCIL INPUT: Jim Hawkins commended the Parks and Recreation Committee and staff for the good job on the 4th of July. Jim said the turnout was good, in spite of the rainy weather. Jim also asked everyone to remember Jerry Mills in their prayers, who will be having a very serious operation tomorrow. Jack Shinall also wished Jerry Mills well; this will be his second kidney transplant. Jack said he has had a lot of response from the recent newspaper article about cleaning up around the City and we are going to work on that but we do have to go through a legal process. We will have to adopt some new ordinances and policies and move forward with them. Jack also thanked everyone for their response to the 3-way stop sign and said he has never had this high of a response to a letter. Jack said we would also be contacting each department head to be sure all our employees obey the speed limits. Hugh Ragan said he was pleased that we have a newly adopted budget which will provide the services our citizens expect with no tax or fee increases. Hugh commended the parks staff for their efforts in the 4th of July festivities and also wished Jerry Mills well during his operation and recovery. With no further business, meeting adjourned at 8:27 p.m. July 20, 1987 The regular meeting of Mayor and Council was held July 20, 1987 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members were present. Also present was City Administrator John Patterson, City Attorney Charles E. Camp, City Clerk Melinda Dameron and representatives of the press. Invocation was given by John Patterson, followed by the pledge to the flag. Mayor Bacon recognized Casey and Evan Wix who will be representing the south in the United States Junior Olympics in Provo, Utah next month. CITIZENS INPUT: Martha Jones of 3530 Creatwood Trail asked for the removal of the stop sign placed in front of her home and said it has caused a lot of pollution and noise. Mrs. Jones said the main problem there was the condition of the street which needs repaving. Joel Harrell said the sign was placed there to stop speeding but they would take another look at it and get back in touch with her. DEPARTMENT REPORTS: Reports were given by Fire Chief Larry Williams and Building Inspector Scott STokes for the Community Development Department. PUBLIC HEARINGS: (A) Annexation of 13 parcels in Land Lots 700 and 741 at Atlanta Road and Jane Lyle Road.