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06-22-1987 Special Called MeetingJune 15, 1987 - continued COMMERCIAL BUILDING PERMITS: (A) Tolar Construction requested a building permit for a new office warehouse at 5200 Highlands Parkway at a total estimated cost of $560,000. Hugh Ragan made a motion the permit be approved. Jack Shinall seconded the motion which carried 7-0. (B) Heilig-Myers Furniture requested a grading permit for proposed new construction at the corner of South Cobb Drive and Church Road. Jim Hawkins made a motion the permit be approved. Jack Shinall seconded the motion which carried 7-0. CONSENT AGENDA: (A) 3-way stop sign at Bank Street & Fraser Street Jack Shinall said he would like to put out a newsletter to residents in the Bank Street/Fraser Street area to get their input on the stop sign that was placed there on a 90 day trial period and made a motion this be tabled. Hugh Ragan seconded the motion which carried 7-0. COUNCIL INPUT• Bob Davis said he could see a big improvement in the clean up work being done on Highland Drive and was pleased with the progress. Joel Harrell said he was pleased with the property acquisition for the Public Works department which shows that council is dedicating funds to provide the best service possible to the citizens. Jerry Mills asked for a report on the sewer rehab. Jim Belk said Phase III will start when problems on Phase II are corrected and hoped that within the next we could see enough progress to give the contractor notice to proceed, but actual work would not start for probably 2 to 3,weeks. Jim Hawkins commended council for approving the change of rank in the police department and said he has received many favorable comments about how smoothly our court is running with the new solicitor. Jack Shinall said it seems we are having more problems in the older neighborhoods with renters not keeping up their yards and asked if there was an ordinance we could enforce. John Patterson said that Section 11-20 of the code allows the City, after 10 days, to go onto the property and clean it up and then bill the owner. The City Attorney has ruled this practice constitutional and we will continue to do it as needed. Jack said there are two locations now that are a problem and would like to do whatever is necessary to place the owners on notice. Also, he would like to establish a procedure with our Public Works Department or a private contractor to handle the clean up work. Kathy Brooks reported on the 4th of July festivities at King Springs Park. Hugh Ragan said there would be a called meeting on June 22 for the purpose of adopting the 1987-88 budget. Hugh said he thought this was a good budget which would provide for on -going services and is in keeping with some of the good things they were trying to do for the City. Hugh thanked John Patterson and his staff for development of the budget and also the Mayor and other council members for their hard work. Mayor Bacon congratulated the AAU champs and said any donations would be appreciated for this very worthwhile cause. With no further business, meeting adjourned at 9:52 p.m. 4cirsY�**����4csY4ciricic�cicsY�t4rsksYsY June 22, 1987 A special called meeting of Mayor and Council was held June 22, 1987 at Smyrna City Hall. The meeting was called to order at 7:40 p.m. by presiding officer Mayor A. Max Bacon. All council members were present except for Kathy Brooks who was ill. Also present was City Administrator John Patterson, City Clerk Melinda Dameron and representatives of the press. June 22, 1987 - continued The purpose of this meeting was to approve the 1987-88 budget and tax millage rate. Finance Committee Chairman Hugh Ragan presented the budget which was balanced with no tax increases or fee increases. The total budget is $14,750,680, a 12.3% increase from last year. The Finance & Administration budget includes $25,000 for consulting fees to pay for services of a third party firm to provide a plan for a public relations campaign and image enhancement campaign. Also included is the second annual payment for the lighting of South Cobb Drive, an employee's family picnic and awards banquet. The Police Department budget includes money for station renovations to provide additional space, and new patrol cars. In the Fire Department, we hope the new Camp Highland fire station will become a reality and additional personnel are budgeted for that. The rescue operation has been transferred to the Fire Department. The Public Works budget includes $250,000 for drainage improvements and we anticipate this program to continue for several years. Also included is $236,000 for road improvements and part time right of way maintenance crews. In Community Development, a full time position created in 1987 is in the process of being filled. The Parks budget includes re -roofing of Church Street center and King Springs bath house, paving Rose Garden parking area, resurfacing tennis courts, exit road around the Church Street facility and maintenance on various parks buildings. The General Government budget totals $1,568,927; Public Safety $5,159,945; Community Service $1,147,794; Public Works $6,207,809 and Debt Service $660,205. Jerry Mills said he did not appreciate reading about the budget in the newspaper before it was voted on and because the story was premature, the figures were not accurate. Council did not have the opportunity to make changes before it was announced. Hugh Ragan said some of the figures did change but the article did state this was a proposed budget and had not yet been adopted. After further discussion, Hugh Ragan made a motion the 1987-88 budget be adopted as presented. Joel Harrell seconded the motion which carried 6-0. Hugh Ragan made a motion the tax millage rate for 1988 be set at 11.5, no increase from last year. Jim Hawkins seconded the motion which carried 6-0. With no further business, meeting adjourned at 7:50 p.m. A. MAX BACON, MAYOR r Q[iZ-may BOB DAVIS, WARD 1 MELINDA DAMERON, r,1TY CLERK ?E:LH'AR�RgELL, WARD 2 DrrnG� ��G222��i� JERRY M , WARD 3 JAMES M. HAWKIN , WARD 4 , WARD 5 I A�l HUG AN, WARD 7 OAF r,—r; - - f