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05-18-1987 Regular MeetingMav 4. 1987 - continued (C) Fixed asset appraisal system (D) Consolidation of positions (E) Approval of April minutes Hugh Ragan made a motion the consent agenda be approved. Jim Hawkins seconded the motion which carried 6-0. COUNCIL INPUT: Mayor Bacon said he has recently received quite a few complaints from citizens about private contractors cutting off water without notification. Mayor Bacon said contractors throughout the City would be instructed to give prior notification before cutting off the water. With no further business, meeting adjourned at 9:21 p.m. May 18, 1987 The regular scheduled meeting of Mayor and council was held May 18, 1987 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members were present. Also present was City Attorney Charles E. Camp, City Administrator John Patterson, City Clerk Melinda Dameron, and representatives of the press. Invocation was given by Johnny Mackey, pastor of Smyrna Church of Christ followed by the pledge to the flag. CITIZENS INPUT: Nothing to report. DEPARTMENT REPORTS: Reports were given from the Fire Department and Community Development Department. Mac Henderson representing Southern Bell apologized to Mayor and Council for the mistake in the new Smyrna telephone directory. On the inside pages there is quite a lot of information about the City of Marietta and the services they provide, but Smyrna was only mentioned under health and medical care. Mr. Henderson said it was too late to correct the error because the books have been distributed, but it will be corrected next year. PUBLIC HEARINGS: (A) Annexation of property on Camp Highland Road. There was no opposition and Hugh Ragan made a motion the Cochran/Harris/Scott/Myers/Westbrooks property at 4641, 4651, 4657, 4659, 4661 and 4585 Camp Highland Road be annexed into the City to become a part of Ward 7, the legal description having been read and made a part of the minutes of the April 6, 1987 meeting. Jerry Mills seconded the motion which carried 7-0. (B) Request to rezone property at 999 Concord Road from Future Commercial to Limited Commercial. John Patterson said that W. B. Sanders is requesting this rezoning and proposed to convert the existing house into a law office. At least two variances will be required and the Planning and Zoning Board approved the zoning with stipulations. There was no opposition from the audience. Mr.Sanders said an addition of approximately 600 square feet would be made to the rear of the existing house which would be used for a law office. Mr. Sanders said he did not know until tonight that variances would be required and requested that council take this matter under advisement tonight. Jim Hawkins said the variance that would be required on the front setback is a result of the Concord Road widening and the property to the west is still zoned residential. Jim said if this zoning was approved tonight, the adjacent house would be the only one left on Concord Road zoned residential and if these two property owners had applied jointly, the variance would not be required. Mr. Sanders said he had agreed to a 6 foot wooden fence along the rear property line and would have sufficient parking. Mav 18. 1987 - continued After further discussion Jim Hawkins made a motion the zoning be approved with the following stipulations: 1) All required variances be approved within 6 months from today 2) A 6 foot wooden fence be erected along the rear property line 3) Parking be limited to no more than 3 spaces in front with remainder either on the side or back of the building. Hugh Ragan seconded the motion. Mr. Camp told Mr. Sanders there could be no guarantee tonight that the variances would be approved but he could begin the remodeling at his own risk. Vote on the motion to approve the zoning carried 7-0. (C) Request to rezone property at 3089 Dunton Street from R-15 to Residential Duplex. John Patterson said that Ms. Lola E. Broek has a contract to purchase this property conditional upon it being rezoned to RD. The parcel is large enough to build a duplex by combining the two lots at this address. This is an area of transition with future commercial just down the street and RM-12 about one- half block away. The Planning and Zoning Board had recommended the zoning be approved. There was no opposition from the audience. Ms. Broek represented herself and said she wanted to build a duplex for herself and a friend to live in. They currently reside at King Springs Village retirement home. Ms. Broek presented renderings of the proposed development and said the building would appear to be a single family residence. She has not decided on who the builder will be, and has even considered moving a home onto the lot. Jim Hawkins said this development would be an improvement to the property and made a motion the zoning be approved. Kathy Brooks seconded the motion which carried 7-0. (D) Request to rezone 3.01 acres in Land Lot 617 near Highlands Parkway from Heavy Industry and R-20 to Light Industry. John Patterson said that Mark Murrah is requesting this parcel be rezoned to facilitate an addition to the existing Astor Foods building at 4000 Highlands Parkway. The property is surrounded by Light Industry. The Planning and Zoning Board recommended the zoning be approved and there was no opposition. Mr. Murrah said Astor Foods has outgrown their present facility and need to expand. The addition to their building will be only to the rear and will not destroy the symmetrical look of the building. The addition will be the same material and have the same appearance as exists now. Hugh Ragan made a motion the zoning be approved as requested. Jack Shinall seconded the motion which carried 7-0. (E) Request for business license - Brinks Home Security. John Patterson said that Robert D. Zehe had applied for a business license for home security services in Smyrna. He will not maintain an office in the City but due to the nature of the business is required to have a privilege license. The background investigation was favorable and there was no opposition. Mr. Zehe said they would be installing, servicing and monitoring burglar and fire alarm systems for homes and businesses. They have six employees and are a subsidiary of Brinks Security. Attorney Camp told Mr. Zehe that our ordinance also requires that he provide a list of his employees to the police department with addresses, telephone numbers, and keep it updated annually. Also, they will be required to file a copy of their insurance or bond. With no further discussion, Jack Shinall made a motion the license be approved subject to Mr. Zehe filing a list of his employees with the police department and also filing a copy of his insurance or bond with the City. Bob Davis seconded the motion which carried 7-0. (F) Request for beer package license - Dobbins Shell, South Cobb Drive @ Bank Street. Mav 18. 1987 - continued John Patterson said that Roy Dobbins has applied for a beer package license at his self-service station and food store at 2875 South Cobb Drive. The background investigation was favorable and there was no opposition. Mr. Dobbins said he had letters from several of the homeowners in back of his store waiving the distance requirement of 200 feet. There are 5 houses within the 200 foot radius and letters were obtained from 3 of the 5. Jack Shinall stated there was some ambiguity in our ordinance concerning means of measurement for distance requirements and he had asked Chuck Camp to clear up those sections. Hugh Ragan said he personally could not support issuance of the license because it does not meet the ordinance and he sees this as a variance. After further discussion, Jack Shinall made a motion the license be approved. Jerry Mills seconded the motion which carried 6-1, with Hugh Ragan opposed. (G) Request for liquor pouring license - Caproni's Pizza and Pasta Inn on Concord Road. John Patterson said that Thomas Alfred Iles has submitted an application for a liquor pouring license at this location. They received a beer and wine pouring license when they initially opened in November 1986 and would like to be able to sell mixed drinks. The background investigation was favorable and there was no opposition. Mr. Iles said they opened their business in December 1986 and have done very well. They would like to lease the adjacent area in the same building and expand to be able to serve a pizza buffet and have live entertainment. Mr. Iles said there would be no dance floor and would expect no more than 15 to 20% of their sales to be from alcoholic beverages. Jim Hawkins made a motion the license be approved. Jack Shinall seconded the motion which carried 7-0. FORMAL BUSINESS: Nothing to report. BID AWARDS: (A) John Patterson said that bids were recently requested for janitorial services for City Hall, Library and Judicial building. The existing contract will expire June 30th. Invitations to bid were mailed to 9 vendors and an ad was placed in the Marietta Journal, with only 2 bids being received. Based upon the recommendation of John Patterson, Hugh Ragan made a motion the low bid of $1,275 per month be awarded to West Atlanta Janitorial Services. Kathy Brooks seconded the motion which carried 7-0. (B) Phase III of sewer rehabilitation John Patterson said on April 21st bids were opened for Phase III of the sewer rehabilitation with Trescon being the low bidder at $979,881.50 and the next low bid from Lovern Construction at $1,220,583.80. The bids were tabulated by Welker and Associates and Trescon was found to be the low bidder in the base bid and deductive alternate bid. Joel Harrell said Trescon also received the bid for Phase II of the rehab and we have had quite a few problems with cleanup not being completed and their failure to restore yards. Jim Belk said the City is holding a 5% retainage now to cover problems such as this and there would not be any recommenations for release of their final funds until all work is completed. Bob Davis said he could not support the bid award because of the numerous problems he has had in his ward and the communications problems he has had with Trescon. Joel Harrell made a motion the low bid be awarded to Trescon at $979,881.50 subject to the following stipulations: 1) That Trescon supply the City with a written construction schedule with special emphasis on cleanup for different sections of work they are proposing to do to begin immediately after that section of work is finished. 2) Prior to any commencement of work on Phase III, the cleanup of Phase II be taken care. Jim Hawkins seconded the motion which carried 6-1, with Bob Davis opposed. May 18, 1987 - continued (C) Jonquil Park bathroom renovations. John Patterson said the Parks Department is adding handicapped toilet fixtures to the mens and womens shower rooms at Jonquil Park and new toilet partitions will be needed to obtain the specified space requirements. Bids were requested from 4 vendors with 3 bids being received. Based upon the recommendation of John Patterson, Kathy Brooks made a motion the low bid of $785.00 be awarded to Paul Clark & Associates. Hugh Ragan seconded the motion which carried 7-0. (D) Mower for Parks Department John Patterson said bids were recently requested for purchase of a front mounted rotary mower for the Parks Department. Only two bids were received, but the low bid from Lawn & Turf does not meet specifications. Based upon the recommendation of John Patterson, Kathy Brooks made a motion the bid of $9,994.95 be awarded to Marietta Sentry. Jim Hawkins seconded the motion which carried 7-0. (E) Fire protection equipment John Patterson said the Fire Department recently went out for bids on replacement of damaged nozzles, damaged and out of date hose, and foam replenishment. Bids were requested from 5 vendors and based upon the recommendations of John Patterson, Bob Davis made a motion the low bids meeting specifications be awarded, for a total bid price of $16,015.58. Joel Harrell seconded the motion which carried 7-0. (F) Paint interior of Parks & Recreation office. John Patterson said the paint on the walls in the Parks Department is,chipping and all walls and trim need re -painting. Bids were requested from 5 vendors with only 2 bids being received. Based upon the recommendation of John Patterson, Kathy Brooks made a motion the low bid of $855.00 be awarded to Bennett & Son. Jerry Mills seconded the motion which carried 6-0. Jack Shinall was out of the room when the vote was taken. (G) Install handicapped plumbing fixtures at Rose Garden and Jonquil Parks. John Patterson said that in order to comply with handicap accessibility codes, the restrooms at Rose Garden Park, Jonquil ballfield and Jonquil bath house need to be made handicap accessible. Bids were sent to 6 vendors with only 2 bids being received. Based upon the recommenation of John Patterson, Kathy Brooks made a motion the low bid of $2,362.50 be awarded to Hatcher & Son Construction. Joel Harrell seconded the motion which carried 6-0. COMMERCIAL BUILDING PERMITS: (A) Long John Silvers requested a building permit for a new restaurant at 3350 South Cobb Drive at a total estimated cost of $220,000. Jim Hawkins made a motion the permit be approved. Hugh Ragan seconded the motion which carried 6-0. (B) Hudson Builders requested a building permit for construction of a single story drive-thru hamburger restaurant at the corner of Lamar Circle and Concord Road at a total estimated cost of $67,000. Jim Hawkins made a motion the permit be approved. Jerry Mills seconded the motion which carried 7-0. CONSENT AGENDA: (A) Purchase 500 garbage can liners (B) Repairs to garbage truck (C) No parking signs on Dundee Drive (D) 3-way stop sign at Creatwood Trail and Tecumseh Trail (E) Request for extension of time for temporary storage building Joel Harrell made a motion the consent agenda be approved. Bob Davis seconded the motion which carried 7-0. COUNCIL INPUT: Jim Hawkins said at the last meeting council approved a water and sewer increase and he made a statement at that time that he wanted to look into legislation to govern the rate increases from Cobb County. Since then he has talked to Senator Jim Tolleson who has agreed to help us get more information. Jim said he intended to pursue this leglslation. May 18, 1987 - continued Jim Hawkins also said he received a question from someone in his ward about trash pickup and would like to have a letter included in the next billing to explain the weight limits, frequency of pickups, etc. Jack Shinall said he also would support the proposed legislation to control rate increases on water and sewer service. Hugh Ragan said Monday is Memorial Day and wished everyone a nice holiday. John Patterson thanked Mayor and Council for giving him the opportunity of participating in the Leadership Cobb program this past year. Also, this Friday Whitewater Park will host an event benefiting Open Gate, from 6:00 to 10:00 p.m. Mayor Bacon recognized Senator Jim Tolleson in the audience. Mayor Bacon said it was his privilege to visit Calvary Baptist Church this past Sunday and read a proclamation honoring their 25th Anniversary. Calvary Church and the children's home are a real asset to our community. With no further business, meeting adjourned at 9:02 p.m. A. MAX BACON, MAYOR BOB DAVIS, WARD 1 1---) WARD 3 SHINALL, WARD 5 HUGH GO, WARD 7 L2 / A ) ZAoi /Jm,-� MELINDA DAMEKON, �e1 .TAMES M_ RAWKTNS_ WARn 4