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02-16-1987 Regular MeetingJZP February 2, 1987 - continued Mayor Bacon said the Hugs Not Drugs campaign kicked off Saturday at Brawners Hospital and they had a good turnout. Mayor Bacon congratulated Mrs. Nancy Williams on recently being named Mrs. Smyrna for 1987, Bill Atkins for being named Mr. Smyrna and C. V. Reeves for being named Mr. Cobb County. With no further business, meeting adjourned at 9:07 p.m. February 16, 1987 The regular scheduled meeting of Mayor and Council was held February 16, 1987 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members were present except for Bob Davis who was sick, and Jack Shinall who was out of town on business. Invocation was given by Grady Love, Pastor of Smyrna Presbyterian Church, followed by the pledge to the flag. Mayor Bacon recognized Senator Jim Tolleson in the audience and thanked him for the good job he is doing. CITIZENS INPUT: Jack Collins represented the Smyrna Shrine Club in their request for road blocks at various intersections throughout the City. John Patterson to approve the locations with the Police Department. DEPARTMENT REPORTS: Reports were presented from Police, Fire, Emergency Management, Community Development departments, with John Patterson giving the report from the Finance Department. PUBLIC HEARINGS: (A) Annexation of .68 acres on Lake Drive John Patterson stated that Donald P. Lummuss as owner had requested the annexation of a parcel on Lake Drive, adjacent to Mann's Wrecker Service. There was no opposition from the auience. Lee Alexander stated they were purchasing the property, which is already zoned General Commercial and his wife will operate a garden shop there. They were annexing the property to avail themselves of the city's services. Improvements have already been made to the property and Mr. Alexander said he would do whatever was necessary to bring the business up to code. Jim Hawkins made a motion the property be annexed, to become a part of Ward 4, the legal description having been read and made a part of the January 19th meeting. Jerry Mills seconded the motion which carried 5-0. (B), (C), (D) Beer and wine package license (management changes) - Tenneco John Patterson said that Luci Hammock Wilson had applied as agent for Tenneco Retail Service Company to hold the beer and wine package licenses for 2610 Cobb Parkway, 1166 Concord Road and 902 Cherokee Road. These applications were tabled at the last meeting since Ms. Wilson was not present. There was no opposition. Ms. Wilson said she was the marketing and training supervisor for Tenneco. She realized she would be responsible for the licenses and would train her employees in the proper way to check ID. Ms. Wilson said she had held a license in Clayton County previously and had no problems there. Jim Hawkins said the police investigation and internal departmental investigation was favorable and made a motion the licenses for 2610 Cobb Parkway, 1166 Concord Road and 902 Cherokee Road be approved. Kathy Brooks seconded the motion which carried 5-0. FORMAL BUSINESS: Mayor Bacon said that item 5(A) on the agenda, the validation of signatures to annex 7 acres on Camp Highland Road had been removed from the agenda. February 16, 1987 - continued BID AWARDS: (A) Purchase of GCIC terminals John Patterson said the present TC5100 system in the police department is obsolete and no longer being repaired by the company that sold it to us. It was purchased by the City used, approximately 8 years and is simply worn out. It has been recommended by the Georgia Crime Information System that we replace those terminals with the MP200 Crimebuster terminals under the State contract. The sole source of the equipment is Modemplus in Decatur, GA. Based upon the recommendation of John Patterson, Jim Hawkins made a motion the MP200 Crimebuster terminals be purchased under the State contract from Modemplus at a total price of $8,670, to be paid from Revenue Sharing funds previously approved, seconded by Joel Harrell. Jerry Mills asked where this equipment would be placed an who would be authorized to use it. John Patterson said one of the terminals would be placed in the dispatch center and the other in the records division which will be accessible all hours of the day. Only personnel that have been authorized by the GCIC will be allowed access to the terminals. Vote on the motion carried 5-0. (B) Telephone system John Patterson said that on October 6th, council directed city staff to solicit bids for telecommunication equipment. The current equipment was installed 8 years ago and is functionally and technically obsolete. Bids were received from many reputable firms and lengthy evaluations were made of the bids. John Patterson recommended the bid be awarded to AT&T, a company that has been in business for many years and has several hundred service technicians in the area. Through the installation by AT&T and the 60 month lease basis, the City will actually save money by eliminating some of the old PX and off -premise extension lines that we are currently paying to Southern Bell. Hugh Ragan said this was a difficult evaluation process and of the 6 firms bidding, it was narrowed down to 3 firms in consideration. The system recommended is not low bid but after 4 months of evaluation by city staff, Hugh said he felt council should abide by the recommendation, due to the long- range cost savings, the AT&T features that will improve our productivity and efficiency, and also the fact they are a national company and have approximately 300 representatives in the Atlanta area to maintain this equipment. Hugh Ragan made a motion the bid for the telephone equipment be awarded to AT&T for the System 75 which is approximately $98,355, seconded by Kathy Brooks. Jim Hawkins said he would vote against the motion because he believed the low bid from Solid States would provide better service than AT&T and just because they were a small company, was not convinced that they could not handle the account. Vote on the motion to approve the bid from AT&T carried 4-1, with Jim Hawkins opposed. (C) Dump trucks John Patterson said the Public Works Department is in need of two dump trucks and bids were recently received from 4 local firms. The bid from Fouts Brothers is recommended although it is not low bid. Their bid is only 2% higher than the low bid but their warranty provisions, good service and close proximity give sufficient reasons to award the bid to them. Joel Harrell made a motion the bid be awarded to Fouts Brothers for a total bid price of $53,584 to be paid from Streets and Utilities Capital. Hugh Ragan seconded the motion which carried 5-0. (D) Protective clothing for Fire Department. John Patterson said that bids were received from 5 firms for replacement protective clothing for the Fire Department and recommended the low bid from Harry Harless Company for coats, pants, boots and hoods with the purchase of gloves at a negotiated price from Knoxville Glove which is also lower than any of the bids received. Jim Hawkins made a motion the bid be awarded to Harry Harless for $7,869.70 or coats, pants, boots and hoods and the purchase of gloves from Knoxville Glove Company at $752.40. Jerry Mills seconded the motion which carried 5-0. (E) Radios for Fire Department John Patterson said that bids were recently received from 5 firms for the purhase of four portable radios for the Fire Department and recommended the February 16, 1987 - continued low bid of $2,019.20 from Northside Electronics. Jim Hawkins made a motion the bid be awarded to Northside Electronics. Joel Harrell seconded the motion which carried 5-0. (F) Pool filters. John Patterson said that King Springs Pool has had many problems with the filtering system and the majority of the filters need replacing in order for the pool to operate correctly and safely. The company that supplies the filters is Mer-Made Filters in New York. Based upon the recommendation of John Patterson, Kathy Brooks made a motion the pool filters be purchased from Mer- Made with $3,900 coming from the State Swim Meet account and the remainder from the Facilities Materials account. Hugh Ragan seconded the motion which carried 5-0. (G) Fence installation and extension. John Patterson said the Parks Department would be modifying the fences at Brinkley and King Springs Park and bids were recently secured from 3 companies with a low bid of $5,743 from Groover Fence Company. Kathy Brooks made a motion the low bid be awarded to Groover Fence Company, seconded by Joel Harrell. Jerry Mills said it did not appear as though every fence business in Smyrna had been given the opportunity to bid as has been our policy and would like to re -bid this work. Kathy Brooks said she didn't think there would be enough time for that since registration for baseball starts March lst and the work has to be completed before practice starts. Kathy said she was sure these were companies that had been sent bids in the past. John Patterson said they felt this bid was very competitive and probably the best bid they would be able to receive. After further discussion, vote on the motion carried 4-1, with Jerry Mills opposed. COMMERCIAL BUILDING PERMITS: (A) Venture Construction requested a building permit for an automobile service garage on South Cobb Drive next to the Potter Building at a total estimated cost of $310,000. Mayor Bacon said he had been contacted by residents of Birch Street about this construction and they were concerned about water runoff and drainage. Mayor Bacon asked John Patterson to check into the complaints and be sure that all these problems will be taken care of. Kathy Brooks made a motion the building permit be approved. Jim Hawkins seconded the motion which carried 5-0. CONSENT AGENDA: (A) Change first meeting in March (from March 2nd to March 9th) (B) No parking signs on Lake Drive from Lake Court to South Cobb Drive (C) No parking signs on Highland Drive off Spring Road 100 feet Jim Hawkins made a motion the consent agenda be approved. Hugh Ragan seconded the motion which carried 5-0. COUNCIL INPUT: Joel Harrell said that hopefully at the next meeting we would have a report on the drainage study. Jim Belk reported on the progress of Phase II of the sewer rehabilitation and said he thought a request had been received from the contractor for an extension of time which would put completion to the end of April. There are a number of streets the paving contractor has been notified.to pave when the weather clears and in addition to those on the list they would add the remainder of Spring Street, Walker Court, Mimosa Circle, Morris Circle and Glenroy and there is still some pipe to be laid. Jerry Mills said that a sewer line had been put in on only half of Anderson Circle but with the trucks and equipment using it the entire street needs resurfacing and asked Jim Belk to check into the possibility of paving the entire street. Jerry Mills asked if we had received any update as to when the county would let the contract under the LARP program. John Patterson said the county had received notification to proceed but have not awarded the contract yet. This contract will cover the 14 streets approved last year by city council. Jim Hawkins said the consent agenda approved tonight included no parking signs on Lake Drive. These signs will be placed with both sides of the street and the police department will be asked to patrol the area periodically to be sure there are no violations. February 16, 1987 - continued Hugh Ragan said a lot of complaints have been received about Lake Drive and this is an effort on the city's part to help clean up that area. With no further business, meeting adjourned at 8:40 p.m. A. MAX BACON, MAYOR / � 1 2L."L MELINDA DAMERON, CITY CLERK BOB DAVIS, WARD 1 JOEL HARRELL, WARD 2 MI , WARD 3 JAMES M. HAWKIN , WARD 4 JA L, WWkD 5 KATHY BR S, WARD 6 HUGH RAGO, WARD