02-01-1988 Regular MeetingFebruary 1, 1988
The regular scheduled meeting of Mayor and Council was held February 1, 1988
at Smyrna City Hall, and called to order at 7:30 o'clock p.m. by presiding
officer Mayor A. Max Bacon. All council members were present. Also present
was Commissioners Thea Powell and Emmett Burton from the Eastern District,
City Administrator John Patterson, City Attorney Charles E. Camp, and
representatives of the press.
Invocation was given by Pastor David Smith, pastor of Smyrna 7th Day Adventist
Church followed by the pledge to the flag.
CITIZENS INPUT:
(A) Sue Brissey asked status of list previously presented to Council and
expressed concern about flashing signs.
(B) A proclamation dedicating the Month of March as "Hugs Not Drugs" Month
was read by Mayor Pro-Tem, Jim Hawkins.
(C) Jerry Mills presented a resolution in support of House Bill 68.
DEPARTMENT REPORTS:
Commi s s ion .
PUBLIC HEARINGS•
Reports were given by Public Works, Parks, and Clean City
(A) Annexation of Freight Terminals property.
John Patterson reported the background information on this matter. Freight
Terminals, Inc. has requested annexation of 27.61 acres in landlots 687 and
754 which lies between Interstate 285 and Oakdale Road in the southern section
of the City. The legal description was read into the record on January 4,
1988. All public notices and advertisements have been properly placed. If
annexed into the City, it will become a part of Ward 7. There was no
opposition to the annexation. Bob Betenbaugh motioned that we accept the
annexation request. Jim Hawkins seconded the motion and it was approved 7-0.
(B) Beer, Wine & Liquor Pouring License management change for Copperfield's,
South Cobb Drive.
John Patterson said they asked that this be tabled to another meeting due to
conflicting schedule requirements. Jim Hawkins motioned to table to February
15, 1988 and motion was seconded by Kathy Jordan and passed 7-0.
(C) Beer & Wine Package License - 777 Food Store, 1649 Windy Hill Road
John Patterson stated that the Lees of the 777 Food Store came before Mayor
and Council on August 3, 1987 when their license was suspended for six months
due to allegations of sales of alcoholic beverages to minors. They have come
to ask for a renewal of the license. Jerry Mills questioned Joong Lee
concerning a previous conviction of selling alcohol without a license on July
2, 1985. Mr. Lee denied this charge. Jerry Mills made a motion that the
license be denied due to falsifications in the application. Bob Davis
seconded the motion and it was denied 7-0.
FORMAL BUSINESS•
(A) Ordinance Amendment - Clean City Commission
John Patterson stated that there is a need to modify the Clean City Commission
Ordinance to keep it more in line to the "Keep America Beautiful" programs.
Kathy Jordan read the following changes:
Section 2-82. Short title; citing ordinance.
This ordinance shall be known as "The Clean city Commission Ordinance of the
February 1, 1988 - Cont.
City of Smyrna, Georgia" and shall be cited as "Smyrna Clean and Beautiful".
Section 2-83. Membership.
The Clean City Commission shall be comprised of a seven (7) member commission
and a chairman, all of whom are residents or have a place of business in the
City of Smyrna. The seven (7) member commission shall be nominated and
approved by the Mayor and City Council and shall serve in an executive board
capacity. The chairman shall be selected by the commission and approved by
the Mayor and City Council. The commission will also have an executive
coordinator's position which may be salaried and will be filled by the Mayor
and City Council by selection from qualified candidates who apply for the
position, and who serve at the pleasure of the Mayor and City Council. In
addition, the commission may appoint seven (7) ex-officio members, who will
serve in a support capacity.
Section 2-84. Term of office.
(a) Members of the commission shall serve a two (2) year term which will be
eligible for renewal at the desire of the commission and approved by the Mayor
and City Council.
(b) The commission shall elect from its membership, a vice chairman and such
other officers as may be desired. Officers shall be elected on a calendar
year basis but may be re-elected for succeeding terms.
Section 2-86. Commission's duties.
The Clean City Commission shall recommend refuse and environmental management
policies to the Mayor and City Council in order that all city refuse,
beautification, and other clean city activities may follow a common purpose.
The commission shall have the following responsibilities:
(1) Develop city-wide refuse and environmental recommendations;
(2) Determine and recommend to the Mayor and City Council, program priorities
on a city-wide basis;
(3) Recommend enforcement and additional program alternatives;
(4) Study city performance from data collected and examined under the Keep
America Beautiful, Inc., Clean City Council;
(5) Encourage and plan landscaping, planting and/or preservation of trees,
flowers, plants, shrubs, and other objects or ornamentations;
(6) Carry out such other tasks as the City Council may designate.
To accomplish these responsibilities the commission may establish
subcommittees including, but not limited to, the areas of business and
industry, communications, community organizations, municipal operations,
schools, finance and recycling. Each subcommittee will be chaired by a clean
city commission member with a number of community volunteers established and
chosen by the commission, a working subcommittee staff.
Kathy Jordan motioned that the ordinance amendment be adopted. Jerry Mills
seconded the motion and it carried 7-0.
(B) Bid Openings:
(1) 4-door Sedan for Fire Department.
Chuck Clancy $12,066.00
Northside Chevrolet no bid
Wade Ford $12,505.85
Jerry Mills motioned to turn this over to the committee to return with
recommendation next week. Jack Shinall seconded and it was approved 7-0.
(2) Protective Clothing for Fire Department. Jack Shinall motioned to
turn this over to the fire committee to return with recommendation next week.
Bob Davis seconded the motion which carried 7-0.
s
February 1, 1988 - Cont.
(C) Approval of System Development Fees
John Patterson stated that the County has been discussing the implementation
of a system development fee for well over a year. This would allow new growth
to pay for the additional capacity required at the treatment plants in order
to meet there sewer flows. On September 8th the Commission adopted a $1,200
dollar regional fee and a $500 dollar nonregional fee. This was confirmed at
a meeting on October 20th wherein they specified more clearly the schedules
used for calculating the fees to be charged. There has been some confusion
amongst the Commission members regarding the specifics of the agreement which
have all now been ironed out. The attached agreement is a modified agreement
that provides for a pay back to the City of Smyrna for any losses we suffer in
revenue as a direct result of entering this agreement. The last paragraph of
the narrative section of the agreement is a paragraph inserted to protect our
interests.
The Mayor stated that with the original agreement the City might lose $40,000
based on what was taken in last year. That agreement has been amended so that
in the fourth quarter of every year, if there are any losses they would be
withheld. The Mayor then suggested that we need to support our sewer system.
Jack Shinall added that he would support the agreement instead of a sewer fee
increase. Jim Hawkins said he found out the Commission Chairman sent a
proposed bill to the state limiting municipalities power to annex. He then
asked if there would be problem if the vote was delayed again. The Mayor
suggested that it was time to vote on the agreement. After further
discussion, Jim Hawkins motioned that the systems development fee be adopted
on the basis of $12,000 regional system development fee and $500 non -regional
development fee. Jack Shinall seconded the motion. It was urged that those
who want to be on the City's sewer system do so before March 1st when fees
increased. Motion was approved 7-0.
(D) Authorized City Attorney to Present Legislation for Activation of
Downtown Development Authority.
Jerry Mills made a motion that the City Attorney be authorized to present
legislation for activation of Downtown Development Authority. Kathy Brooks
seconded and it was approved 7-0.
Bid Awards: Nothing to report.
Commercial Building Permits:
(1) Power Construction Company request a building permit. Estimated cost of
construction to be $168,000.00 for Texaco Gasoline convenience store and
carwash located at the corner of South Cobb Drive and Jones Shaw Road. All
site and construction plans have been approved by the City Engineer, Fire
Marshal and Building Inspector. Kathy Jordon motioned, Jack Shinall seconded
and it was approved 7-0.
(2) Smyrna Hospital requested a building permit for an Engineer Building.
This is located at the rear of Smyrna Hospital. They are intending to use as
a portable office building. The size of the structure will be 1400 square
feet 28 x 50' and it will be placed on a permanent foundation. All plans have
been approved by Inspections Department. Bob Betenbaugh motioned, Kathy
Jordan seconded and it was approved 7-0.
Consent Agenda•
(A) Renewal of concession agreement - Fox Creek Golf Course
(B) Approval of January minutes
(C) Authorization to solicit bids for playground equipment
(D) Approval of contract with Spartan Productions for public relations film
Jack Shinall made motion that the consent agenda be approved with the
exception of item A. Jerry Mills seconded the motion which carried 7-0.
Council Input•
Wade Lnenicka thanked Emmett Burton and Thea Powell for attending the
meeting. He also clarified that the total of two increases in sanitation fees
February 1, 1988 - Cont.
was 62%, the single latest increase was not 62%. He suggested that we try to
get better microphones. Lastly, he wished a speedy recovery to City Clerk,
Melinda Dameron.
Jack Shinall recognized two awards to the Fire Department, Unit Citation
Value Award and the Outstanding Rookie Firefighter of the Year to Richard Ray
Connelly. Lastly he had a copy of Commissioner Smith's bill and pointed out
the major items.
Jerry Mills pointed out the Kathy Jordon had been chosen Ms. Smyrna for 1988.
Bob Betenbaugh wanted to remind his ward of the zip code change.
Mayor Bacon further discussed the santitation fee increase brought up by Wade
Lnenicka. He expressed a wish to receive the justification of these increases
before they come about.
With no further business, meeting adjourned at 9:00 p.m.
A. MAX BACON, MAYOR MELINDA AMERON C Y CLERK
BOB DAVIS, WARD 1
J ERRY MILLSARD 3
BOB BETENBAUGH, WARD
AM. HAWKINS, WARD 4
-/Ct&
KATHY BkOr JORDAN, WAO