Loading...
03-04-1985 Regular Meeting (2)r March 4, 1985 The regular scheduled meeting of Mayor and Council was held pursuant to the Charter on March 4, 1985 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor Arthur T. Bacon. All Council members were present. Also present was City Attorney Charles E. Camp, City Clerk Willouise Spivey, Police Chief R. E. Little, Fire Chief Larry Williams, Public Works Director Vic Broyles, Assistant City Clerk Melinda Dameron, Parks & Recreation Director Sherry Reavis, Emergency Management Director Jim Farley, Building Inspector Scott Stokes, Librarian Doris Morris and representatives of the press. Invocation was given by Kathy Brooks, followed by the pledge to the flag. Certification of Election: Election Superintendent Sarah Monsour stated a special election had been held on Tuesday, February 19, 1985 to fill the unexpired term of Jim Tolleson. There were 292 votes cast, with Bob Davis receiving 159 and Pinky Gilbert receiving 138. Mayor Bacon said that Bob Davis had minor surgery on his throat last week and everything was fine, but he did not feel like being here tonight. Bob will be sworn in one day this week. Jack Shinall made a motion the election results be approved. James Williams seconded the motion which carried 6-0. Citizens Reports: Sue Brissey stated there were quite a few businesses on South Cobb Drive using banners, which was against the City ordinance. She also asked about the number of signs allowed in front of multi -family housing developments and said there were four signs in front of the Mill Pond Subdivision on South Cobb Drive. Ms. Brissey also said the Morgan Homes buildings at the corner of South Cobb and Church appear to be too close to the street. Ms. Brissey asked Mr. Camp about Concord Road progress. Mr. Camp said we have identified some problem areas and are in the process of sending out notices and will take further action if we have no response. Charter Amendment: Jack Shinall said the amendment to Section 78 of the Charter pertaining to Homestead Exemption has been read twice. This special exemption is for people over 65 years of age and the amendment takes away the 3 year waiting period to qualify. There were no questions or comments from the audience and Jack Shinall made a motion the Charter amendment be approved, as read at the last meeting. Max Bacon seconded the motion which carried 6-0. Approval to Advertise Charter Amendment: Attorney Camp stated this Charter amendment will delete Article II (Corporate Limits) in its entirety and also delete Section 6(c) of Article III (Ward Descriptions) and replace with a new Section 6(c). This amendment will re -describe the actual ward boundaries of the City by metes and bounds as they now exist. This amendment will eliminate the piecemeal descriptions by parcel and consolidate the ward descriptions. Jack Shinall made a motion the amendment be advertised. James Williams seconded the motion which carried 6-0. Validation of Signatures: Attorney Camp read an application for annexation for Bonnelle C. Bowie at 3399 Pinetree Drive as follows: We the undersigned, who constitute sixty percent (60%) of the electors resident in the area described below and who constitute sixty percent (60%) of the owners of the land area by acreage of the area described below, which is unincorporated and contiguous to the City of Smyrna, hereby apply to have said area annexed into the City of Smyrna under the provisions of the Code of Georgia Annotated, Sections 69-904 through 69-912 (Georgia Laws, Acts 1966, Pages 409, 410, 411, 412, 413; 1971, 399; 1976, Pages 1011, 1012; said property to be annexed being described as follows, to wit: All that tract or parcel of land lying and being in Land Lot 597 of the 17th District, 2nd Section, Cobb County, Georgia, being Lot 1 of Subdivision of Frank M. Collier, Jr., as per plat recorded in Plat Book 17, Page 192, Cobb County, Georgia Records and being more particularly described as follows: BEGINNING at a point on the east side of Pine Tree Drive where the south line of Land Lot 597 intersects the east side of Pine Tree Drive; running thence easterly, along the south line of Land Lot 597, a distance of 323.7 feet to a point; running thence northerly 105.4 feet to a point; running thence northwesterly along the line dividing Lot 1 and Lot 2 of said subdivision 328 feet to a point located on the east side of Pine Tree Drive; running thence southerly along the east side of Pine Tree Drive 139 feet to the point of BEGINNING. WHEREFORE, THE UNDERSIGNED HEREUNTO SET THEIR HANDS AND SEALS, AND THEREBY MAKE SAID APPLICATION FOR ANNEXATION TO THE CITY OF SMYRNA. 0. March 4, 1985 - Continued Witness the signature of 60% of the electors resident in the area described below: s/BONNELLE C. BOWIE Witness the signature of the record title holders of the fee simple title, or his legal representative, of 60% of the land area above described by acreage: s/BONNELLE C. BOWIE, HORACE BOWIE Max Bacon made a motion the signatures be validated and the public hearing set for April lst. Hugh Ragan seconded the motion which carried 6-0. Hugh Ragan introduced Larry Williams, the new Fire Chief for the City. Bid Opening: Bids for a new car for the Fire Chief were opened, read and recorded as follows: Bleakley Ford $11,133.01 Wade Ford $11,084.81 Days Chevrolet $10,299.00 (100 amp alternator not available) Hugh Ragan made a motion the bids be turned over to the Public Safety Committee for evaluation with authority to purchase the low bid. James Williams seconded the motion which carried 6-0. Bid Opening: Bids for an Emergency Management vehicle were opened, read and recorded �I as follows: General GMC $12,352.00 $13,723.00 (with options) Boomershine $13,794.00 Camp Chevrolet $13,531.63 $14,823.06 (with options) Nally Chevrolet $13,061.37 $13,841.67 (with options) John Smith Chevrolet $13,108.00 $14,349.58 (with options) Hugh Ragan made a motion the bids be turned over to the Public Safety Committee for evaluation with authority to purchase low bid and report back at the next meeting. James Williams seconded the motion which carried 6-0. Report on Bid Award: Hugh Ragan said that only one bid was received for installation of the Emergency Outdoor Warning System installation and it seemed to be out of line. Hugh Ragan made a motion the bid be rejected and Jim Farley be authorized to negotiate the installation on a time and material basis, not to exceed the budgeted amount of $1,550. James Williams seconded the motion which carried 6-0. Report on Bid Award: Hugh Ragan made a motion the hazardous materials response equipment be purchased from the low bidders on a line item basis. Jack Shinall seconded the motion which carried 6-0. Report on Bid Award: Jim Hawkins made a motion the pool chemicals be awarded to Dixie Chemicals, the low bidder at $3,814.05. Max Bacon seconded the motion which carried 6-0. Report on Bid Award: Jim Hawkins said the Parks Committee recommends the second low bid of $8,497.00 be accepted from Strother Ford. The actual low bid was from Days Chevrolet but the Ford station wagon provides additional needed room. Jim Hawkins made a motion the bid be awarded to Strother Ford. Jack Shinall seconded the motion which carried 6-0. Request for Bids: Jack Shinall made a motion bids be requested for workmans compen- sation insurance, to be returned at the next meeting. Jim Hawkins seconded the motion which carried 6-0. Amendment to Fire Code: Hugh Ragan said this proposed amendment is to clarify Section 28.20 since some of the builders had questions about it pertaining to single family dwellings. Hugh Ragan made a motion that Section 28.20 Chimney Chases be amended by adding the following: Section 28.20 subsection C.'(8) I Chimney Chases. This section shall apply to all chimney chases for single family,' one and two family, and multi -family dwellings and other applicable buildings\ as designated by the City Building Inspector or the City Fire Marshal. Hugh Ragan made a motion the amendment be approved. Kathy Brooks seconded the motion which carried 6-0. March 4, 1985 - Continued Commercial Building Permits: Commercial building permits were presented by Inspector �--, Scott Stokes and recorded as follows: 1) Quality Tape and Label requested a permit for new construction at 3515 No. Cooper Lake Road at a total estimated cost of $180,000. Hugh Ragan made a motion the permit be approved subject to approval of the City Engineer and Fire Marshal. James Williams seconded the motion which carried 6-0. 2) Pizza Hut requested a building permit for tenant space at 1525 Spring Road at a total estimated cost of $30,000. Jack Shinall made a motion the permit be approved subject to approval of the City Engineer and Fire Marshal. Kathy Brooks seconded the motion which carried 6-0. 3) Smyrna Hospital requested a permit for remodeling at a total estimated cost of $17,000. Jim Hawkins made a motion the permit be approved subject to approval of the City Engineer and Fire Marshal. James Williams seconded the motion which carried 6-0. 4) Ridgeview Institute requested a building permit to connect cottages C and D at a total estimated cost of $145,000. Jim Hawkins made a motion the permit be approved subject to approval of the City Engineer and Fire Marshal. Max Bacon seconded the motion which carried 6-0. 5) Cobb Center Mall requested a permit for remodeling at 2122 South Cobb Drive at a total estimated cost of $340,000. Kathy Brooks made a motion the permit be approved subject to approval of the City Engineer and Fire Marshal. James Williams seconded the motion which carried 6-0. Variance Moratorium: Jack Shinall stated the information he gathered during the moratorium on variances revealed that our setbacks, buffer requirements, etc. are almost identical to surrounding cities and counties. The one big difference was the matter of fees and variance application requirements. There was also some discussion on what actually defines a hardship and Mr. Camp is working on this which we should have by the next meeting. Jack Shinall made a motion the moratorium on variances be lifted with the following changes to application procedures: 1) Fees for all variances located within new- developments; residential, commercial, townhouses, condominiums, etc. be set at $250. 2) Variances appurtenant to existing single family residential structures require a $50 fee. In addition, all requests for variances within new developments must be accompanied by a detailed description of the hardship created by building within code require- ments and why they need the variance. In addition to that all applications on new developments must be accompanied by an engineers drawing indicating the existing situation; i.e., as built to our code and outlining how the new structure will be placed on the lot or outlining any movement of the structure on the particular lot. Any development appurtenant to residential single family structures should only contain a sketch of the construction. Jack said if we have any variances at the next meeting we will have the hardship definition for comparison. The $250 variance fee will also apply to all commercial, existing as well as new construction. Max Bacon seconded the motion which carried 6-0. Ordinance: Attorney Camp said that several years ago, the Atlanta Regional Com- mission undertook to give sample ordinances to cities in this area in connection with the Chattahoochee River Tributary Protection Ordinance which falls under their jurisdiction. This ordinance is to protect the water quality of the Chatta- hoochee River by creating vegetation buffers adjacent to tributary streams in the drainage area of the Chattahooche Corridor and to minimize land disturbing activities within such buffer areas. Mr. Camp said the City would enforce and regulate this ordinance. Hugh Ragan made a motion the ordinance be approved to become effective March 5, 1985. Max Bacon seconded the motion which carried 6-0. Wastewater TreatmentAgreements: City Engineer Mike Hutchinson said the EPA has now mandated that industries pre -treat their wastewater to a domestic level and the Interjurisdictional Pretreatment Agreement between Cobb County and the City of Smyrna is to ensure compliance. Since the County owns and operates the wastewater treatment system utilized by the City of Smyrna, the County will take care of all sampling, metering, etc. and the City must agree to allow Cobb County access and authority to operate this program. The High Strength Wastewater Surcharge Agreement is for industries who elect not to pre -treat, or where treatment levels March 4, 1985 - Continued exceed domestic levels. This agreement would also require the City of Smyrna to be responsible for billing and collection of the surcharge. James Williams made a motion the Interjurisdictional Pretreatment Agreement and the High Strength Wastewater Surcharge Agreement be approved. Jim Hawkins seconded the motion which I carried 6-0. (Copy to be made a part of these minutes.) Approval of Minutes: ' Jim Hawkins made a motion the minutes of February 4, .1985 be approved as submitted. James Williams seconded the motion which carried 6-0. Max Bacon made a motion the minutes of February 18, 1985 be approved as submitted. Jack Shinall seconded the motion which carried 6-0. Approval of Golf Course Plans: Jim Hawkins presented plans of the golf course for North Smyrna Park. This will be a par 61 and should open by August, 1985. Jim said this land was deeded to the City by the Federal government with the stipula- tion that it be used only for parks. The course will be built through a concession agreement with Mr. Gene Jerrell at no cost to the City. Jim Hawkins made a motion the plans be approved and approval also be given for a construction trailer for 12 months. Kathy Brooks seconded the motion which carried 6-0. Vic Broyles said Welker & Associates is working on the plans for the extension of Cherokee Road and we still do not know what will be required by the City. The Department of Transportation is talking about letting bids in April or June and approval of the engineering plans for utilities will be approved at a later date when we know more about what is needed. �p I , Committee Reports: Max Bacon thanked the Smyrna Kiwanis for adopting the area in front of Belmont Hills as their clean up project through the Clean City Committee. Max also thanked Barbara Hollingsworth and her Girl Scout troop for adopting the swing area on Bank Street at Atlanta Road. Max commended the Clean City Committee for getting these projects off the ground. (Water) James Williams said that according to Welker & Associates we are now ready to advertise for bids for Phase I of the sewer rehabilitation. James made a motion the rules be suspended. Hugh Ragan seconded the motion which carried 6-0. James Williams made a motion bids be received no later than 2:00 p.m. on March 28, 1985 for Phase I which is the Belmont Hills area. Bids will be received at City Hall and specifications can be picked up at Welker's office. Bids will be opened on March 28th with the committee and Welker & Associates. Jim Hawkins seconded the motion which carried 6-0. James Williams said we have had a good response from the letters sent to water customers with about 20 to 25 stating they were already connected to sewerage. These people were added to the March billing. James said the other responses were about 50/50. Jim Hawkins wished Bob Davis a speedy recovery from surgery. (Finance) Jack Shinall stated we had received about 150 applications for the City Administrator's job and the committee is doing some preliminary screening. Al -so, preliminary budget figures will be ready soon. (Library) Kathy Brooks made a motion the rules be suspended. Hugh Ragan seconded the motion which carried 6-0. Kathy Brooks made a motion the bid for the ceiling the replacement at the library be awarded to R&R Interiors at $3,750, with $2,400 to be paid from Contingecy. Kathy said that Mrs. Morris had had some unfortunate problems in maintenance this year and had spent more than she anticipated. Max Bacon seconded the motion which carried 6-0. Doris Morris reported on library activities and said that tax forms are available. (Public Safety) Larry Williams stated he was happy to be on board and looked forward to a good working relationship. Announcements: CMA dinner meeting at Aunt Fanny's Cabin on March 12th; next council meeting March 18th. Mayor Bacon said that Clarence Brooks had been in the hospital but was now at home recovering and wanted him to know everyone was thinking about him. With no further business, meeting adjourned at 8:55 p.m.