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01-06-1986 Regular MeetingJanuary 6, 1986 The regular scheduled meeting of the New Year was held pursuant to the Charter on January 6, 1986 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members were present. Also present was City Administrator John Patterson, City Attorney Charles E. Camp, City Clerk Willouise Spivey, Assistant City Clerk Melinda Dameron and representatives of the press. Invocation was given by Reverend Doyle Galloway, Pastor of Harvest Baptist Church. OLD BUSINESS PUBLIC HEARINGS: (A) Annexation of Harvest Baptist Church property on No. Cooper Lake Road. Hugh Ragan made a motion the Harvest Baptist Church property, containing 5.64± acres in Land Lot 333 be annexed into the City to become a part of Ward 7, the legal description having been read and made a part of the minutes of the December 2, 1985 meeting. Jim Hawkins seconded the motion which carried 7-0. (B) Annexation of 2.26 acres in Land Lot 446 fronting on Belmont Circle. Kathy Brooks made a motion 2.26 acres owned by Emory and Sybil Clark in Land Lot 446 be annexed into the City to become a part of Ward 6, the legal description having been read and made a part of the minutes of the December 2, 1985 meeting. Hugh Ragan seconded the motion which carried 7-0. (C) Annexation of property corner of Lamar Circle and Concord Road. Jim Hawkins made a motion the 1/2 acre lot at the corner of Lamar Circle and Concord Road owned by John Dickson be annexed into the City to become a part of Ward 4, the legal description having been read and made a part of the December 2, 1985 meeting. James Williams seconded the motion which carried 7-0. (D) Approval of resolution authorizing bond issue through Smyrna Housing Authority. Attorney Camp said the resolution has still not been received from the Housing Authority and requested this item be tabled. Joel Harrell made a motion the resolution be tabled. Jack Shinall seconded the motion which carried 7-0. (E) Variance request to reduce building setback lines on Atlanta Road and Spring Road for Exxon Company. John Patterson stated that Exxon Company was requesting two variances for their new construction at 1420 Atlanta Road, on building setback requirements. Since this is a double frontage lot, the ordinance requires a 50 foot setback on the Atlanta Road and Spring Road side. Exxon is requesting approval to place their canopy 38' 8" from Atlanta Road, a variance of 11' 4"; and 31' 9" from Spring Road, a variance of 18' 3". Gene Ratcliff and Tim Hayes represented Exxon and said this was their standard pre-engineered building and the variances would allow better accessibility without impeding traffic flow. Jack Shinall said this area is heavily congested during certain hours of the day and Mr. Hays said they would be willing to place signs at the exits eliminating left hand turns during peak hours. Al"so,, the acceleration/deceleration lane would be taken care of during the widening of Atlanta Road. After further discussion Joel Harrell made a motion the variance. be denied since it had been determined during discussion and by reviewing the plans that the. same size building with the canopy could be arranged to fit within the setback requirements. Jim Hawkins seconded the motion which carried 7-0. COMMERCIAL BUILDING PERMITS: (A) Robin Berry requested a building permit for construction of a shopping center at 821 Concord Road at a total estimated cost of $570,000. Jim Hawkins said he had a problem with the traffic in this area and made a motion the permit be tabled until he could meet with Mr. Berry to review the plans and see how he is going to handle the additional traffic. Hugh Ragan seconded the motion which carried 7-0. 10 January 6, 1986 - Continued (B) Hardee's requested a building permit for an addition to the building at II 2654 Spring Road at a total estimated cost of $30,000. Bob Davis made a motion the permit be approved subject to approval of the Fire Marshal and City Engineer. James Williams seconded the motion which carried 7-0. II (C) T. S. Gresham requested a building permit for tenant finish at 1955 Lake Park Drive at a total estimated cost of $53,000. Bob Davis made a motion the permit be approved subject to approval of the City Engineer and Fire Marshal. Joel Harrell seconded the motion which carried 7-0. (D) Holt & Holt requested a building permit for tenant finish at 1286 Hawthorne Street at a total estimated cost of $8,000. James Williams made a motion the permit be approved subject to approval of the City Engineer and Fire Marshal. Bob Davis seconded the motion which carried 7-0. (E) Kenan Construction requested a building permit to remodel Mitchell Formal Wear at Cobb Center Mall at a total estimated cost of $10,000. Kathy Brooks made a motion the permit be approved subject to approval of the City Engineer and Fire Marshal. Hugh Ragan seconded the motion which carried 7-0. (F) Smyrna Christian Church requested a building permit for remodeling at a total estimated cost of $70,000. Jim Hawkins made a motion the permit be approved subject to approval of the City Engineer and Fire Marshal. Hugh Ragan seconded the motion which carried 7-0. CONSENT AGENDA: (A) Jim Hawkins made a motion the minutes of December 2 & 16, 1985 be approved as submitted. Jack Shinall seconded the motion which carried 7-0. ADJOURNMENT: Mayor Bacon said it had been his pleasure to work with James Williams the last 4 years. James is an honest, straight -forward man and everyone wished him the best. Mayor Bacon presented an engraved plaque and the traditional crystal jonquil to James in appreciation of his 4 years service to the City. NEW BUSINESS Mayor Bacon welcomed Jerry Mills back to council, representing the citizens of Ward 3 and introduced other members of council. OATH OF OFFICE: The oath of office was given to Mayor Max Bacon by State Court Judge Ken Nix. The oath of office was then administered to members of council by Judge Ken Nix as follows: Bob' Davis = -, "_ Ward 1 Jo -el --Harrell Ward 2 Jerry Mills Ward 3 Jim Hawkins Ward 4 Jack Shinall Ward 5 Kathy Brooks Ward 6 Hugh Ragan Ward 7 RECOMMENDATIONS & APPROVAL OF APPOINTED POSITIONS: Upon the recommendation of Mayor Bacon, Jim Hawkins made a motion that Willouise Spivey be reappointed City Clerk. Kathy Brooks seconded the motion which carried 7-0. Upon the recommendation of Mayor Bacon, Hugh Ragan made a motion Charles E. Camp be reappointed City Attorney. Jack Shinall seconded the motion which carried 7-0. Upon the recommendation of Mayor Bacon, Jim Hawkins made a motion that C. V. Reeves be reappointed Recorder's Court Judge. Hugh Ragan seconded the motion which carried 7-0. Judge Ken Nix then administered the oath of office to the following: Willouise Spivey City Clerk Charles E. Camp City Attorney C. V. Reeves Recorder's Court Judge January 6, 1986 - Continued MAYOR'S APPOINTMENTS: Upon the recommendation of Mayor Max Bacon, Kathy Brooks made a motion Jim Hawkins be appointed Mayor Pro Tem. Bob Davis seconded the motion which carried 6-0. Upon the recommendation of Mayor Bacon, Jim Hawkins made a motion Allen Potter be appointed as Chairman of the Planning and Zoning Board. Hugh Ragan seconded the motion which carried 7-0. Upon the recommendation of Mayor Bacon, Bob Davis made a motion that Phagan Durham be appointed Clerk of the Civil Service Board. Hugh Ragan seconded the motion which carried 7-0. APPROVAL OF BUSINESS LICENSE FEES: Kathy Brooks made a motion the 1986 commercial and residential business license fees be approved with no change from the 1985 schedule. Jim Hawkins seconded the motion which carried 7-0. COMMITTEE ASSIGNMENTS: Mayor Bacon read the following committee assignments and stated he would keep these committees for at least one year; the members may change but the Chairman as appointed tonight, will remain for that time period. FINANCE & ADMINISTRATION Hugh Ragan Kathy Brooks Insurance & Employee Welfare Joel Harrell Library Safety Clean Cities POLICE Jim Hawkins Hugh Ragan Recorder's Court Jerry Mills FIRE Bob Davis Jack Shinall Civil Defense Jim Hawkins PUBLIC WORKS Joel Harrell Jack Shinall Water Kathy Brooks Sanitation Streets Garage COMMUNITY DEVELOPMENT Jack Shinall Bob Davis Alcoholic Beverages Joel Harrell Permits & Licenses Inspections & Engineering Code Enforcement & Zoning PARKS & RECREATION Kathy Brooks Jerry Mills Jim Hawkins ANNEXATION Jerry Mills Hugh Ragan Bob Davis The City Administrator to be a non -voting member of each committee and will attend meetings. COUNCIL INPUT: Bob Davis thanked the people of Ward 1 for the past year and said he looked forward to working with them and the new administration the next 2 years. Joel Harrell thanked the residents of Ward 2 for electing him and welcomed Jerry Mills to council. Jerry Mills thanked the .people of Ward 3 for putting him back in office and said he looked forward to working with council. Jim Hawkins said it was good to have Jerry Mills back. Jim said this was his 5th time to be sworn to office and thanked the people of Ward 4. Jack Shinall also said he was happy to be here tonight and thanked the people of Ward 5. January 6, 1986 - Continued Kathy Brooks thanked the people of Ward 6 and said she had er 2 years. Hugh Ragan said he appreciated the confidence the people have placed in him. Hugh said Smyrna is a good place to live, work and raise a family and pledged to do his very best. Max Bacon said he knew one of our biggest problems the next 2 years would be to control growth. We have traffic problems and will continue to work closely with the county to alleviate those. Max said he would also like to activate the Downtown Development Authority. Also, he would like to maintain a close working relationship with Cobb County and hoped that the City will get our fair share of the 1% local option sales tax. Max also said Willouise Spivey would be beginning her last year with the City and appreciated John Patterson for the fine job he is doing. With no further business, meeting adjourned at 8:34 p.m. January 21, 1986 The regular scheduled meeting of Mayor and Council was held January 21, 1986 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All Council members were present. Also present was City Clerk Willouise Spivey, City Attorney Charles E. Camp, City Administrator John Patterson, Assistant City Clerk Melinda Dameron and representa- tives of the press. Invocation was given by Reverend Marvin Frady, pastor of Calvary Baptist Church. There were no citizens reports. DEPARTMENT REPORTS: John Patterson stated the financial condition of the City is very good and with 6 months passed in the budget year the General Fund has collected 71% of revenues with expenditures at 48% which is pretty much in line. The Water Revenue Fund has collected 50% and spent 467.. Revenue Sharing has collected 50% of revenues and spent 12%, with another 42% encumbered. Fire Chief Larry Williams said in December, his department had 10 fires, with 56 calls. The fire loss for December was $2,900 and $178,789 for the year. Chief Williams said the average fire loss for a city our size is $700,000 per year and .96 fire -related deaths. Chief Williams also reported that they had serviced 979 hydrants. Fire Prevention Bureau Captain Jimmie Tidwell retired Friday, leaving a vacancy in that department. Elsie Rape and Wit Carson with the Clean City Commission presented a check to Snyder Turner from the Calvary Children's Home for the winning entry prize in the Spring Festival theme. The winner of the slogan "See Smyrna Sparkle" wished to remain anonymous and asked that the money be donated to the children's home. Mr. Turner said this was the 20th anniversary of the children's home and thanked council for the support they have always provided. Elsie Rape said the festival will be April 19th and some events have already been scheduled. Decals are now being placed on dumpsters throughout the City wherein a fine can be imposed against anyone dumping illegally. Elsie said her committee has had community service volunteers working the last 3 Saturdays cleaning the right of ways and hoped everyone could see an improvement . Mike Hutchinson reported on the Community Development Department and said his office provided a multitude of services including business licenses, home occupation licenses, sign permits, beer, wine and liquor licenses and taxes, zoning and variances, inspections, engineering and planning. In 1985 his office issued 507 new business licenses with 2,022 licenses on file. Three new home occupation licenses were issued with 22 total on file. There are 108 beer, wine and liquor licenses on file. There were 165 temporary permits and 63 permanent permits issued for signs in 1985. There were 545 residential building permits and 845 commercial building permits issued. His department also made 6,000 residential inspections and over 21,000 commercial inspections.