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01-03-1984 First MeetingJanuary 3, 1984 The regular scheduled meeting of Mayor and Council was held pursuant to the Charter on January 3, 1984. The meeting was called to order at 7:30 o'clock p.m. by presiding -tom J officer Mayor Arthur, T. Bacon. All Council members were present. Also present was City Attorney Charles E. Camp, City Clerk Willouise Spivey, Police Chief R. E. Little, Acting Fire Chief Hubert Cochran, Assistant City Clerk Melinda Hiatt, Parks and Recreation Director Sherry Reavis, Building Inspector Larry Dunn, Civil Defense Director Jim Farley, Librarian Doris Morris and representatives of the press. Invocation was given by Elbert Coalson, followed by the pledge to the flag. There were no citizens reports. Annexation: Stanford Troup requested annexation of property in Land Lot 349 located at Old Concord Road and Pat Mell Road. There was no opposition. Elbert Coalson made a motion the property be annexed to become a part of Ward 6, the legal description having been read and made a part of the December 5, 1983 minutes. Sarah Jones seconded the motion which carried 7-0. Approval of Minutes: Jim Hawkins made a motion the minutes of December 5, 1983 and December 19, 1983 be approved as submitted. Jim Tolleson seconded the motion which carried 7-0. Commercial Building Permits: Commercial building permits were presented by Inspector Larry Dunn, and upon his recommendation the following approved. (1) United Federal Savings and Loan requested a permit to remodel the second floor of their office at 945 Cherokee Road, at a total estimated cost of $100,000. Elbert Coalson made a motion the .permit be approved, subject to approval of the City Engineer and Fire Marshal. Jack Shinall seconded the motion which carried 7-0. Mayor's Closing Statement: Mayor Bacon said we were losing two people tonight, Elbert Coalson and Sarah Jones, and expressed his appreciation for the cooperation they have always given him. Mayor Bacon presented plaques to Ms. Jones and Mr. Coalson for their service to the City. Elbert Coalson said it had been his pleasure to work with Mayor Bacon, as well as former Mayors Frank Johnson and John Porterfield, and felt it was the best leadership this city has ever had. Mr. Coalson said he appreciated everyone on council and knew they would go forward in the next 2 years. Sarah Jones said it had been her pleasure to be a part of this body the last 2 years and she hoped the citizens of Smyrna realize how dedicated this council is to good government, as well as the City employees. 1 With no further business, meeting adjourned at 7:40 p.m. i January 3, 1984 The first meeting of the new administration was called to order by presiding officer Mayor Arthur T. Bacon. He then introduced all the council members and recognized State Representative Frank Johnson and Congressman Buddy Darden in the audience. The first order of business was the Mayor's oath of office, administered by Judge Harris Hines. Judge Hines administered the oath of office to council members as follows: James E. Tolleson Ward 1 Max Bacon Ward 2 James Williams Ward 3 James M. Hawkins Ward 4 Jack Shinall Ward 5 Kathy Brooks Ward 6 The oath of office for Hugh Ragan, incoming councilman for Ward 7, was administered by State Representative Al Burruss. January 3, 1984 - Continued The first official act of the new administration was to appoint the City Clerk, City Attorney and Recorder's Court Judge. Upon recommendation of Mayor Bacon, Max Bacon made a motion that Willouise Spivey be appointed City Clerk, Charles E. Camp as City Attorney, and C. V,. Reeves as Recorder's Court Judge. Jim Hawkins seconded the motion which carried 7-0. Judge Harris Hines administered the oath of office to: Willouise Spivey City Clerk Charles E. Camp City Attorney C. V. Reeves Recorder's Court Judge Upon the recommendation of Mayor Bacon, Jim Hawkins made a motion that Jim Tolleson be appointed Mayor Protem. James Williams seconded the motion which carried 6-0, with Jim Tolleson abstaining. Planning & Zoning Board Appointments: James Williams made a motion that his appoint- ment from Ward 3 be tabled to the next meeting. Max Bacon seconded the motion which carried 7-0. Jack Shinall made a motion that his appointment from Ward 5 also be tabled to the next meeting. Max Bacon seconded the motion which carried 7-0. Upon the recommendation of. Mayor Bacon, Max Bacon made a;motion that Allen Potter be reappointed as the Mayor's representative to the Planning and Zoning Board. Jim Hawkins seconded the motion which carried 7-0. Jack Shinall made,a motion the present residential and commercial business license fees be approved for 1984. Max Bacon seconded the motion which carried 7-0. Mayor Bacon announced the following committee assignments: FINANCE & ADMINISTRATION James Williams, Chairman Jim Hawkins Kathy Brooks PUBLIC SAFETY POLICE, FIRE & CIVIL DEFENSE Jim Hawkins, Chairman ,James Williams Jim Tolleson STREETS, MAINTENANCE AND GARAGE Jim Tolleson, Chairman„ Jack Shinall James Williams \ ENGINEERING & INSPECTIONS Hugh Ragan, Chairman Max Bacon Jim Hawkins WATER & SANITATION Max Bacon, Chairman Jim:Tolleson Hugh Ragan PARKS & RECREATION, INSURANCE LIBRARY, EMPLOYEE BENEFITS, ALCOHOL & PRIVILEGED LICENSE Jack Shinall, Chairman Max Bacon Kathy Brooks Kathy Brooks, Chairman Jack Shinall Hugh Ragan Mayor Bacon said he had been changing committee assignments every 6 months and the length of these assignments would depend on how well the committees worked together. All of council expressed their appreciation and best wishes to Elbert Coalson and Sarah Jones. Mayor Bacon said our water department employees had demonstrated their dedication by the long and hard hours they had to work during the freezing weather. Also, we January 3, 1984 - Continued did not receive a single citizens complaint about our employees not doing their job. .� Mayor Bacon said we owe a vote of thanks to our water department employees for the good job they did. With no further business, meeting adjourned at 8:05 p.m.