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09-25-1989 Special Called MeetingSeptember 18, 1989 meeting - continued seconded the motion which carried 6-0. COUNCIL INPUT• Officers Lee responded to expressed his two officers. John Steely read a letter from Ms. Joyce Gaines commending and Ables on the kind and courteous manner in which they an accident involving her daughter several days. Mr. Steely appreciation to the Police Department and especially to these Kathy Jordan reminded everyone to please be mindful of the construction on Windy Hill Road which will take some time to complete. Jack Shinall said he had received several calls from Hickory Acres Subdivision homeowners about Hickory Acres Drive being opened up into the new Chateau Walk Subdivision and assured everyone that this street will remain closed. The work that is going on at the end of the street is water line construction, since they are in the City and must tie onto the City water line. Jack Shinall said there are two music studios operating from homes in his area and he has received quite a new complaints about the noise. Bill Scoggins reported on activities in the Parks and Recreation Department. Wade Lnenicka said he went to the first football game of the season for Smyrna High School and was very pleased with the support of the community. Mr. Lnenicka also wished Barbara Patterson a speedy recovery from her recent surgery. City Engineer Mike Hutchinson said his department along with the Fire Department would begin inspections of the Heritage Apartments next week. Jim Hawkins said the Georgia Convenience Store Association held a seminar at City Hall today to educate alcoholic beverage license holders on how to properly card people. The meeting was very well attended and Mr. Hawkins said he was pleased to see the business people in our community supporting the program. Mr. Hawkins said the North Georgia State Fair will start September 21st and run through the 30th. With no further business, meeting adjourned at 8:40 p.m. September 25, 1989 A special called meeting of Mayor and Council was held September 25, 1989 at 6:30 p.m. to consider the appointment to the Civil Service Board now held by John Davis. All council members were present. Also present was City Administrator John Patterson and City Attorney Charles E. Camp. Mayor Bacon said that Mr. Davis had missed and failed to attend thirteen (13) consecutive meetings of the Civil Service Board from June to August of this year. Section 77(3) of the City Charter calls for the removal of any Board member who fails to attend two consecutive meetings. Mr. Davis said he felt it was a privilege and honor to be able to serve on September 25, 1989 meeting - continued the Civil Service and had always participated in the meetings 100% until recently. In May of this year his company informed him that he was being transferred to Canada for a short period of time; no more than 3 or 4 months. At that time he met with other members of the Board and explained the situation to them, since he was appointed by the other two members. Mr. Davis said he has served approximately 4 years and was appointed by Ted Farland and Roland Williams. When he met with the Board to discuss his transfer it was agreed that it would not be necessary to bring this matter before council, that it would be worked out and business could be conducted without interruption. Mr. Davis said he has stayed in constant touch with the Board and is at home every 2 weeks at which time he goes to the Board room to read minutes, mail, etc. to bring himself up to date on what has taken place during his absence. Mr. Davis said he had been present at all the activities going on with regard to hiring the new Police Chief. He did not want anyone to feel that his absence from these meetings indicated he did not care, but his job had left him no choice. Mayor Bacon asked Mr. Davis if he was aware of the ordinance calling for the termination of the position for failing to attend two consecutive meetings and Mr. Davis said he was but felt he had done the right thing by talking with the other two board members. To the best of his knowledge, the job should end in approximately 6 weeks and there was no reason to believe that he would be called out of town again. Ted Farland said when Mr. Davis talked with them about his transfer, they did not anticipate the unusually high number of meetings that have been held and did not think it would create any problems. While quite a number of meetings were held from the first of June to mid -July, most of those meetings were to review resumes and applications for the Chief's position and did not involve testing or interviewing for promotions or hiring in the Police or Fire Departments. Jack Shinall asked why the Civil Service Board had met so many times this summer. Ted Farland said that initially the Board was asked to submit the top 20 names of applicants for Police Chief, which they did. Later, however, the other applications were reviewed by members of council and they were asked to test and interview all applicants. Mr. Farland said the criteria for hiring the new Police Chief had been completely changed during the process and had taken them much longer than anticipated. The next few weeks will involve rating the applicants and aligning the names for presentation to council. During discussion, the other members of the Civil Service were unanimous in their feeling that the hiring process for a new Chief had not been hindered or delayed by Mr. Davis' absence at any of the meetings. Mayor Bacon concluded the meeting and told Mr. Davis he would be notified of council's decision at a later date. With no further business, meeting adjourned. A. LNENICKA, WARD 2 l AATMROOM JAMS M. BOB�VIS,^ WARD BI,ZL SCOGGINS, , WARD KATHY B49OKS JORDAN, VJAP 6 J?5HN STNELY, WARD 7