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09-19-1988 Regular MeetingSeptember 19, 1988 The regular scheduled meeting of Mayor and Council was held September 19, 1988 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members were present. Also present was City Administrator John Patterson, City Clerk Melinda Dameron, City Attorney Charles E. Camp and representatives of the press. Invocation was given by Reverend Noel Burt, pastor of Faith United Methodist Church, followed by the pledge to the flag. CITIZENS INPUT: Wink Winkenhofer, president of the Smyrna Business Association presented a $5,000 check for donations toward the Smyrna video recently produced by Spartan Productions. PUBLIC HEARINGS: (A) Variance request - accessory building at 505 Floyd Drive exceeding maximum size allowed. John Patterson said that Ben Brawner is requesting this variance to allow construction of an accessory building which is larger than 25% of the floor area of the principal structure. There was no opposition. Jack Shinall said Mr. Brawner had not provided the letters from the adjacent property owners required before they could act on the variance but asked him to explain the use of the structure to the people in the audience who were there for more information. Mr. Brawner said the building would be used to store lawn equipment and vehicles and the existing metal building would be removed. Jack Shinall made a motion this variance be tabled to the first meeting in October to allow Mr. Brawner time to secure the necessary letters. Wade Lnenicka seconded the motion which carried 7-0. FORMAL BUSINESS: (A) Approval of fire flow line - Sherwood Road/Ivanhoe Lane John Patterson said there is a need to improve fire flow on Ivanhoe Lane and Sherwood Road and these areas may qualify for Community Development Block Grant funds for funding. Jack Shinall made a motion the lines be installed at a total estimated cost of $9,012 to be funded through CDBG if it will qualify. Jim Hawkins seconded the motion which carried 7-0. 0 (B) Bid opening - playground equipment Bids for new playground equipment at Lake Court and Jonquil Parks were opened, read and recorded as follows: Game Time, Inc. $ 5,650.00 (Installation only) Miracle Recreation $17,928.00 Play Systems, Inc. $15,919.66 Game Time, Inc. $17,998.00 Hunter Knepshield $16,115.50 Leisure Lines $17,976.00 Bob Betenbaugh made a motion the bids be turned over to the Parks Committee with their recommendation back to full council. Bill Scoggins seconded the motion which carried 7-0. (C) Approval of signalization on Lake Park Drive. John Patterson said J ohn Jones of Citigroup at 2233 Lake Park Drive has requested signalization at the intersection of their driveway and Lake Park Drive. A traffic study has been provided by Mr. Jones which warrants the need for the light. All cost including installation and reconfiguration of the driveway will be paid by Citigroup. Bob Davis made a motion the signalization be approved. Jim Hawkins seconded the motion which carried 7-0. I MA I &milt ft tAll !] DILM SeDtember 19. 1988 meetinq - continued (A) Wade Lnenicka made a motion the bid received from Cobb County Tractor at $25,640 be approved for a new ditch witch for the Public Works Department. Bill Scoggins seconded the motion which carried 7-0. Wade Lnenicka made a motion all bids be rejected for the new air compressor for the Public Works Department. Jack Shinall seconded the motion which carried 7-0. (B) Architectural design services - fire station. John Patterson said for many months we have been discussing with several architectural firms the services they could supply to the City in designing the proposed fire station. Right of way acquisition is proceeding on the East/West Connector and hopefully in the next few months a site will be determined for the new fire staiton. Proposals were received from several firms and the firm of Niles Bolton is recommended for the design work. Jack Shinall said Niles Bolton is not the low bid but was chosen based on the references we received and the background information provided by all firms. Jack Shinall made a motion the contract be awarded to Niles Bolton for $17,500. Kathy Jordan seconded the motion which carried 7-0. COMMERCIAL BUILDING PERMITS: (A) Lake Ridge Technology Partners requested two building permits for construction of a 35,353 square foot and 55,748 square foot shell office buildings at a total estimated cost of $707,000 and $1,115,000 respectively. These buildings will be located at 400 and 500 Technology Court. Bob Betenbaugh made a motion the permits be approved. Kathy Jordan seconded the motion which carried 7-0. CONSENT AGENDA: (A) Approval to surplus IBM system 34 with 4 displays; IBM 5211 printer and AT&T Dimension 100 PBX. Kathy Jordan made a motion the consent agenda be approved. Bob Davis seconded the motion which carried 7-0. COUNCIL INPUT: Mayor Bacon said he has had a lot of questions lately about the loss of water at Fox Creek Golf Course. The investigation has been completed by the District Attorney's office and city staff but as of this date, there is a discrepancy in the amount of water we feel they used versus what they are admitting to using. Mayor Bacon said he just wanted to assure everyone that there is no coverup involved but there is nothing more we can do until the discrepancy in the figures are resolved. Also, this matter has been turned completely over to the District Attorney's office. Bob Davis said there would be mail box collections at Plantation Pointe in the nea future and asked John Patterson about intersection improvements at Spring and Campbell. Mr. Patterson said the striping was to take place last week but now hoped it would be put down tomorrow. Activation of the signal should be a matter of having the switch turned on so hopefully by tomorrow afternoon, it will be completed. Wade Lnenicka said he also has kept quiet about the investigation at Fox Creek but it has been very active behind the scenes and assured the citizens the Mayor and Council are prepared to take whatever action is found to be appropriate. Bill Scoggins thanked the Parks Committee for the new playground equipment at Whitfield Park. Jack Shinall said that October will be fire prevention month with a lot of activities taking place, with many of them directed toward our youth groups. Kathy Jordan asked about the progress of the Cherokee Road widening. John Patterson said that within the next 3 months work would begin on drainage improvements which would be the first step. Bob Betenbaugh said the Fall Festival was rained out Saturday and held Sunday instead so they did not have the crowds they had hoped for. With no further business, meeting adjourned at 8:02 p.m. September 19, 1988 meeting - continued A. MAX BACON, MAYOR '&z xo- BOB,�AVIS, WARE�� z, x INS, SHINALL, WARD 5 KATHY BROOKS JORDAN, WARD 6 BOB BETENBAUGH, WARD 7