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08-15-1988 Regular MeetingAugust 1, 1988 meeting - continued thanked the commissioners. Jim said we had asked for more of a reduction, but this is a start in the right direction. Jack Shinall said he had received a number of calls about the survey forms being sent out to residents on Bank Street about the sidewalks put in through Community Development Block Grant funding. These forms are necessary for compliance under Federal guidelines and residents need to be made aware of that before they are mailed out. Kathy Jordan also said a lot of work is being done in Ward 6 and there had been some concerns from residents about the project on Belmont Circle. Mrs. Jordan said she would like to assure the residents that she would monitor this, and other projects in her ward. Bob Betenbaugh thanked Jack Shinall for his involvement with the Jerry Mills Fund. A check for the final funds was turned over to the Mills family this week. Bob Betenbaugh also said he was very pleased with the adoption of the tuition reimbursement program and felt it would be a good way to attract people to the City. Bob also commended Jim Hawkins and his committee for taking action on the travel policy and felt this should indicate to the citizens of this community that we intend to run this city as a business. With no further business, meeting adjourned at 9:04 p.m. A. MAX ACON, R LNENICKA," WARD1 2 KA'AMES M. HAWKINS, WARD August 15, 1988 CLERK 101 The regular scheduled meeting of Mayor and Council was held August 15, 1988 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members were present. Also present was City Administrator John Patterson, City Clerk Melinda Dameron, City Attorney Charles E. Camp and representatives of the press. Invocation was given by Reverend York Chambless, followed by the pledge to the flag. CITIZENS INPUT• PUBLIC HEARINGS• Nothing to report. (A) Annexation of 2.77 acres on Belmont Circle. At the request of the owner, Mrs. Florence C. Bradley, Kathy Jordan made a motion this item be tabled to the September 6th meeting. Jim Hawkins seconded the motion which carried 7-0. (B) Liquor, beer wine package license - Wayne's Package Store, 1184 Concord Road, Suite 4. John Patterson said that Mr. Wayne Rozelle has applied for a new license for this location, in the shopping center next to Bill's Restaurant. The police investigation was favorable and there was no opposition. August 15, 1988 meeting - continued Jim Hawkins stated the application indicated that there are private residences located within the 200 foot radius of this location and asked Mr. Rozelle if that was correct. Mr. Rozelle said there are two homes on Concord Road within the radius; one owned by R. L. Baldwin and the other owned by H. 0. Scoggins. Both people have submitted letters waiving the distance requirement and a letter has also been submitted from the American Legion stating they have no objections since they also own property zoned R-15 within the 200 foot radius. Brinkley Park is 321 feet away, and meets all requirements. Jim Hawkins said he has consistently voted against all liquor licenses that do not meet distance requirements and for that reason made a motion the license be denied. Motion died for lack of a second. Jack Shinall asked about the designated use of the property on the Future Land Use map. John Patterson said the homes on Concord Road are currently zoned Future Commercial and the Future Land Use map indicates commercial use. Mayor Bacon said the Legion and the Tenneco at the corner of Concord and King Springs are both extremely close to some residences but are grandfathered under our current ordinance due to the length of time they have been in business. Mr. Rozelle said he was familiar with our ordinance and would not hire anyone that was not thoroughly trained and familiar with state and local laws. After further discussion, Bill Scoggins made a motion the license be approved. Jack Shinall seconded the motion which carried 6-1, with Jim Hawkins opposed. (C) Variance request - Chevron U.S.A., 2517 Spring Road - reduce front setback from 50 feet to 13 feet. John Patterson said that Chevron is requesting this variance to extend their existing gas canopy to cover the proposed larger gas island. The existing canopy is approximately 17 feet from the front property line and Spring Road is proposed to be widened to 7 lanes in the near future which will require approximately 10 feet of additional right of way. There was no opposition from the audience. Morrell Parker represented Chevron and said they are planning to remodel the inside of the store and expand the gas islands. Their plans indicate they are presently 19 feet off the right of way and are proposing to build to within 13 feet. This will be a 34 x 43 canopy which will completely cover the gas islands and protect their customers from the elements. This a dealer operated facility, owned by Rube McMullan and Chevron is contracting for the remodeling. Mr. Parker said they could reduce the size of the canopy as an alternative, and still remain within the existing setback line and would be willing to do that if necessary. Wade Lnenicka said normally a variance is based on hardship and their letter does not indicate a hardship situation; therefore he would be unable to support the variance. Bob Davis made a motion the variance of 13 feet be denied and after further discussion the motion was withdrawn. Bob Davis then made a motion the variance be granted at the current 19 foot setback line. Wade Lnenicka seconded the motion which carried 7-0. FORMAL BUSINESS: (A) Ordinance amendment - Section 9-20 and 9-21 (Homestead Exemption) John Patterson said when the Constitution was amendment in 1976 to allow a $4,000 exemption for persons over 65, and again in 1979 to allow an exemption of $6,000 for those who are disabled with incomes of less than $6,000 the ordinance was not amended. Jim Hawkins made a motion that Section 9-21, Tax Due and Delinquent Dates, be deleted in its entirety and that Section 9-20 be deleted and replaced with the following new section: Sec. 9-20. Homestead exemptions Homestead exemptions from certain taxes for citizens of the City shall be provided as follows: $4,000 exemption for each resident of the City of Smyrna, who is 65 years of age or older, provided such residence is actually occupied by the owner as a residence and homestead and so long as actually occupied by the owner as the owner's principal residence. August 15, 1988 meeting - continued $6,000 exemption for each resident of the City who is disabled provided the residence is occupied by the owner, if his net income, together with the net income of his spouse who also occupies and resides at such homestead, as net income is defined by Georgia law, from all sources, including benefits received from any retirement or pension fund when such benefits are based on contributions made thereto by such person or his spouse, but not including any federal old -age, survivor or disability insurance benefits, does not exceed $6,000 for the immediately preceding taxable year for income tax purposes. Jack Shinall seconded the motion which carried 7-0. (B) Bid openings. Bids for a new back stop at Ward Park were opened, read and recorded as follows: Acme Fence $ 8,786 Groover Fence $10,500 Circle A Fence $14,250 Marietta Fence $ 8,865 Bob Betenbaugh made a motion the bids be turned over to the Parks Committee for review with their recommendation back to full council. Jim Hawkins seconded the motion which carried 7-0. Bids for the addition to King Springs Park storage building were opened, read and recorded as follows: A -Buck, Inc. $9,050 Hatcher & Sons $8,413.69 Bob Betenbaugh made a motion the bids be turned over to the Parks Committee for review with their recommendation back to full council. Jack Shinall seconded the motion which carried 7-0. (C) Fire flow service to Gordon Circle. John Patterson said the back portion of Gordon Circle is unprotected from fire due to inadequate fire flow supply to the area. A 6" line can be run with a hydrant at the end in order to adequately provide fire protection to any structure within 500 feet on Gordon Circle. The estimated cost of materials is $4,600 for the installation of this line and hydrant. Bill Scoggins made a motion the 6" line and hydrant be installed on Gordon Circle at an estimated cost of $4,600..Wade Lnenicka seconded the motion which carried 7-0. urn AwARnc- (A) Asphalt - Jonquil Park. Bob Betenbaugh made a motion the low bid of $5,832 be awarded to Blacktop Paving for resurfacing of the road at Jonquil Park. Jack Shinall seconded the motion which carried 7-0. (B) Asphalt - Church Street parking lot. Bob Betenbaugh made a motion the low bid of $13,500 be awarded to Able Asphalt for resurfacing of the parking lot at the Church Street facility. The bid price is for the perma-flex surface because of its durability. Jack Shinall seconded the motion which carried 7-0. (C) Trucks for Public Works, Utilities Service, Community Development. Bill Scoggins made a motion the low bid of $10,300 be accepted from Wade Ford for a pickup truck for the Community Development department. Jack Shinall seconded the motion which carried 7-0. Jim Hawkins made a motion the bid of $9,573 be accepted from Nalley Chevrolet for an S-10 pickup to be used in the Utility Services department, the low bidder meeting specifications. Wade Lnenicka seconded the motion which carried 7-0. Wade Lnenicka made a motion the bid of $14,472 from Nalley Chevrolet be accepted for the garage service truck. This is not the low bid but we are in urgent need of August 15, 1988 meeting - continued this vehicle and Nalley can make delivery right away. Kathy Jordan seconded the motion which carried 6-0, with Bill Scoggins abstaining. Wade Lnenicka made a motion the bid of $29,935 be accepted from Fouts Brothers Nissan for a new dump truck for the Street Department. Again, this is not the lowest bid but delivery can be made immediately and this vehicle is needed in service as soon as possible. Bob Davis seconded the motion which carried 6-0, with Bill Scoggins abstaining. Wade Lnenicka made a motion the bid of $28,792 for a truck chassis be accepted from Fouts Brothers Nissan, not the low bid but because of immediate availability. and the actual low bid did not meet specifications. Bob Betenbaugh seconded the motion which carried 6-0, with Bill Scoggins abstaining. (D) Asphalt work for Phase IV of sewer rehabilitation John Patterson said proposals were received for resurfacing streets which were cut during Phase IV of the rehab project as follows which will require approximately 750 tons of asphalt: Baldwin Paving $35.99/ton C. W. Matthews $44.50/ton Bankhead Enterprises $40.00/ton Bill Scoggins made a motion the low bid of $35.99 a ton be awarded to Baldwin Paving. Wade Lnenicka seconded the motion which carried 7-0. COMMERCIAL BUILDING PERMITS: (A) RBI General Contractors requested a building permit for construction of a new Huddle House at 3120 South Cobb Drive at a total estimated cost of $130,000. Jim Hawkins made a motion the permit be approved. Wade Lnenicka seconded the motion which carried 7-0. (B) Mimm's Enterprises requested a building permit for new construction of a strip shopping center at 3150 South Cobb Drive at a total estimated cost of $440,000. Jim Hawkins made a motion the permit be approved. Wade Lnenicka seconded the motion which carried 7-0. (C) Stewart Enterprises requested a building permit for construction of SpeeDee Oil Change at 2671 South Cobb Drive at a total estimated cost of $200,000. Kathy Jordan made a motion the permit be approved. Bob Betenbaugh seconded the motion which carried 7-0. (D) Amoco Oil requested a building permit for new construction at 3402 South Cobb Drive at a total estimated cost of $600,000. Jim Hawkins made a motion the permit be approved. Wade Lnenicka seconded the motion which carried 7-0. (E) Patillo Construction requested a permit for construction of an office warehouse for the S. P. Richards Company at 6300 Highlands Parkway at a total estimated cost of $4.5 million. Bob Betenbaugh made a motion the permit be approved. Kathy Jordan seconded the motion which carried 7-0. CONSENT AGENDA: (A) Request for proposals - sanitation services (B) SAA parade permit (C) Request for bids - air compressor, ditch witch, tapping machine for Public Works department (D) Establishment of park hours - 7:00 a.m. to 11:00 p.m. (E) Approval to purchase Lillian J. Manning and John F. Bradfield property (F) Approval of System 36 upgrade Jim Hawkins asked if the park hours would be uniform throughout the City. John Patterson said they would; however, if an activity is on -going it would be allowed to continue past 11:00 p.m. and there may also be exceptions during tournament events. Jack Shinall said he would support the consent agenda just to see the proposals for sanitation services, which also will include residential garbage pickup. Jack Shinall made a motion the consent agenda be approved. Kathy Jordan seconded the motion which carried 7-0. COUNCIL INPUT• August 15, 1988 meeting - continued Bob Betenbaugh reported on parks activities. Mr. Betenbaugh also stated he has received several calls about destruction of mailboxes and trenching and reminded everyone that our ordinance is very specific. If damage is done to property the maximum fine can be $1,000 and can be levied against the operator of the vehicle, any occupants of the car and owners of the vehicle. Restitution must also be made for damages. Kathy Jordan said that starting soon, the City will be issuing citations for littering and especially for people illegally using the commercial dumpsters. Jack Shinall reminded everyone that school starts next week and to be more cautious while driving. Jack Shinall said two of the new pumper trucks have been delivered and the other is being exhibited at a National convention. Mr. Shinall commended the fire department employees for their professionalism and expertise. Wade Lnenicka said we approved quite a few building permits tonight and while we are concerned and interested in controlled growth in our city, we are also fortunate to have such a problem. Bob Davis asked about the Campbell Road/Spring Road improvements. John Patterson said the curb and gutter work has been completed as of today and he has been assured that the turn lane will be installed as soon as possible; hopefully within the next few days. With no furt er business, meeting adjourned at 8:35 p.m. A6,&m id 2►� MELINPA DAME�N/CITY CLERK n LNENICKA, WARD 2